Booth Progress Report

 

Type of report being submitted: Committee Progress Report

 

Date:  February 28, 2006

 

 

Committee Name:  Booth Committee

 

 

Supervising Board Member:  Michelle Millet

 

 

Chair, Co-Chairs, Assistant Chairs:  Sally Bickley, Consuela Cline

 

 

Committee members:  Sally Bickley, Consuela Cline, Jessie Copeland, Stephanie DeClue, Diana Duncan, Larissa Gordon, Micaela Marcus-Buyer, Heather Moulaison, Adelaide Myers, Marcy Strong, Lee Twombly,

 

Committee Charge:  The Booth Committee is charged with organizing and sponsoring an exhibit at the ALA annual conference.  The purpose of the exhibit is to promote membership and involvement in ALA and NMRT and to provide a place for information and social exchange.

 

2005-2006 Project Description / Goals:

 

Goal 1:  Organize a professional Booth exhibit displaying information about NMRT and how to become a member at ALA New Orleans.

 

·        Design the Booth around a theme for ALA New Orleans that highlights NMRT and the benefits of becoming a member, a schedule of NMRT events and programs during the conference, information on the Resume Review Service, and additional information about NMRT.

·        Distribute a survey that will allow us to identify the Booth visitors that would like to join NMRT.  Our target goal is approximately 250-275 completed surveys. 

·        Solicit donations for 2 gift baskets to give away to visitors for stopping by the NMRT Booth and participating in a survey.  Also, create another gift basket for the Exhibitor's Silent Auction.

·        Provide 28 hours of Booth coverage with the help of 25 volunteers.

·        Record the number of Booth visitors.  Our target goal is approximately 500-600 visitors.

·        Organize any shipments of materials needed for ALA New Orleans, including the literature rack and the NMRT banner to ALA New Orleans.

·        At the end of the conference, take down the Booth exhibit and make sure all of the items are shipped to their proper location.

 

Goal 2:  Update the Booth committee page on the NMRT website before ALA New Orleans.

 

·        Update the Booth web pages on the NMRT website to include volunteer information, instructions, and the schedule for staffing the Booth exhibit at ALA New Orleans.

 

Goal 2:  Revise Booth procedures.

 

·        Update the Booth procedures to assist the 2006-2007 committee.

 

Goal 4:  Explore the possibility of purchasing a mobile exhibit unit, including furniture, storage, signage, and carpet that would eliminate the need for furniture, signage, and carpet rental.

 

·        This one time expense would not only save the committee time and money by eliminating the rental cost every year, but it would also provide a more professional image for the organization.  The purchase of a mobile exhibit unit is still under investigation.  A proposal was submitted to the NMRT Board on January 9, 2006.

 

 

Financial Report Section:

Your budget appropriation (see budget)

a. $500

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. 500

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 500

Difference between budgeted amount and total expenses from above (a-d)

e.  0

 

These figures do not reflect the $200 allocated to NMRT from ALA for the Annual Conference Booth, Quality Books shipping the display board, and also the value of items donated by NMRT members and vendors.

 

Report submitted by:  Consuela Cline on behalf of the Booth Committee

 

Email address:  cline_c@mercer.edu