Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date: September 6, 2002   



**Committee Name:  Liaison Coordination and Support Ad Hoc Committee




**Supervising Board Member:  Shannon Tennant




**Chair, Co-Chairs, Assistant Chairs:  Sigrid Kelsey, co-chair; Marilyn Ochoa, co-chair




**Committee members:  N/A




**Committee Charge: 

The Liaison Coordination and Support Ad Hoc Committee will develop and propose a plan to establish the NMRT Liaison Program that will best serve NMRT members, by the 2003 ALA Annual Conference.  The Committee may also consider a plan for the NMRT Affiliates Program. 




**2002 - 2003 Project Description / Goals: 

  1. Establish the criteria for selecting Liaisons to serve NMRT and ALA units.  Determine the status of and other guidelines for Liaisons within NMRT.  Determine Liaison Leadership.  Prepare a recruiting plan for NMRT Liaisons. 
  2. Develop the lists of tasks for Liaisons to complete. 
  3. Develop a possible list of ALA Units for NMRT Liaison contact.
  4. Assess whether Affiliates Program can be rolled into Liaison Program.




**Specific Objectives (numbers, tangible end-products): 

  1. Solicit and fill liaison positions and provide some leadership for this year.
  2. Create a checklist of responsibilities and expectations for NMRT Liaisons to various ALA units.  The checklist will describe what is to be done based on the organizational structure/type of ALA unit and will include deadlines for each task. 
  3. Compile a list of ALA units to be served by NMRT Liaisons.
  4. Develop leadership and support structure for NMRT Liaison Program. 
  5. Determine reporting structure for Liaison reports and other documentation. 
  6. Develop criteria for Liaison Leadership to determine what information gathered by Liaisons is appropriate for distribution to NMRT members.  Create a webpage for the final reports disseminated by Liaison Leadership.
  7. Create documentation concerning the responsibilities and methods used by this committee to complete assigned tasks for Leadership.




Financial Report Section:

Your budget appropriation (see budget)

a. N/A

Amount which you have spent so far this year

b. N/A

Your estimated additional expenses this year

c. N/A

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. N/A

Difference between budgeted amount and total expenses from above (a-d)

e. N/A


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 




g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)




h. Vendor support received: (From the above list, what if any, has been received?)




Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 

Web page hosting.



b. On-site conference volunteers: (include estimated numbers needed and brief job description)

Provided liaisons are not appointed as full Committee members within NMRT and are considered to be volunteers, the number of volunteers will equal the number of ALA units with which we develop liaison relationships.



c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 


1.      Posting to NMRT-L listserve to solicit liaison volunteers. 

2.      Posting to various ALA unit discussion lists based on specific liaison requirements and organizational structure. 

3.      Posting of highlights of ALA unit information in Footnotes, on the Liaison webpage, etc.





**Report submitted by:  Marilyn Ochoa


**Email address: