American Library Association
New Members Round Table
Executive Board Meeting
SACC Centro A
Sunday, January 26, 1992
2:00-4:00 p. m.
The New Members Round
Table Executive Board Meeting was called to order by President James Mouw at
2:03 p. m. on Sunday, January 26, 1992
at the San Antonio Convention Center, Centro A.
The following members were present:
James Mouw, Carol
S. Lunce, Laura Jenny Sill, Lorelei
Tanji, Joan L. Dobson, Carla Zanotti, Chris Smith, Cindy S. Church, Anne Gordon,
Kimberly Spyers-Duran, Ann Branton, Joanna Burkhardt, Colleen Conway, Cecilia
Schmitz, Laine Stambaugh, Mary Marcum Evans, Kathy Kie, Elaine Yontz, Suzanne
Byron, Joni Gomez, Diane Tureski, Jenifer Stone Abramson,
INTRODUCTION 2:00 p. m.
The voting members of
the board were introduced by Mouw as the president, vice-president/president-elect,
past president, treasurer, secretary, the four directors, and the affiliates
council president. Board members introduced themselves as Mouw passed around
the ABSOLUTELY FINAL Agenda for the meeting.
He indicated that most of the committee reports could be found on the
table. There was one minor change made
to the agenda. The Scholarship committee
would report just after the Membership Promotion and Relations Committee.
OLD BUSINESS 2:03 p. m.
There were no items of
- Kathy Kie 2:05 p. m.
Kie reiterated the
committee's charge to promote the development of leadership skills among NMRT
members. The Leadership Development
Program will be held Monday, January 27, 1992 from 7:30 - 9:00 a. m. Kie pointed to the flyer attached to the
committee report. The speaker for the
program will be Dr. H. Joanne Harrar, Director of Libraries,
University of. Maryland at
College Park and she will discuss "Tough Leaders for Lean
Times". Kie urged everyone to
attend and bring questions on managing in economic retrenchment. Items discussed were the committee's suggestion
of conducting an informal survey on the evaluation form from the program asking
for ideas for topics of future leadership development programs. Any ideas, i. e. your ideas about what is
leadership development or what you expect to get from the program can be
expressed. The second item of concern
was soliciting vendor support for the breakfast which has traditionally
accompanied the program.
Mouw commented that
vendor support is not a problem, however the committee chair must contact the
Exhibitor Contact and Relations committee early. Providing enough lead time is necessary. He then pointed out that the meeting time
printed onhis agenda is correct (Marriott River Center Salon D). Kie said that information is also correct on
Orientation - Colleen
Essays by the main
speaker were passed around the meeting. Blaise Cronin, the Dean of the Indiana
University Library School, has accepted an invitation to be the main
speaker. The local speakers might
include an individual from a San Francisco civic organization, such as the
Director for Development for the San Francisco AIDS Foundation. Another possibility is someone from the San
Francisco public library to speak on the issue of the homeless and
special'populations. The committee will
be contacting Mr. Cronin's publisher to
see if they would like to contribute copies of his books to the SALA reception.
The action item of the
packets was taken care of at yesterday's committee meeting. All the expenses of the committee were picked
up by Hope College. The committe still
needs a snazzy title for the program. Ideas
so far include: The New Professional; Your Right to Know Your Association; and
Getting Involved with and Implementing ALA's Goals Back Home. Mouw suggested that the committee find a buzz
word to generate the catchy title.
Mouw asked if the
committee is planning on inviting the usual speakers, the ALA President,
etc. The committe is waiting on the SALA
agenda. They want to avoid
duplication. The SALA report will be
given on Monday. Ann Branton suggested the
title, "New Professionals in a New Age: You Need to Know. " The committee is also looking for something
to put in the packets, similar to the salsa packets idea used by the Midwinter
Activities committee. Mouw suggested
Director for Mace -
J. Christina Smith 2:15
Smith reviewed the
responsibilities of the directorship. She
had nothing major to report, other than she has been monitoring correspondence
and communicating with all the.
committee chairs. Lorelei Tanji
inquired about the free membership. Alison
Gray also asked about Baker & Taylor's support. Will it be the same as last year? Zanotti will be in contact with her on this
and Relations - Lorelei Tanji
Tanji reported that
there has been an increase in membership.
As of December 1991, membership figures stood at 966 members. She has the appropriate brochures available
and is using FOOTNOTES to get the word out about NMRT. She reminded everyone about the flashy
promotional videotape, which would be an asset to various presentations. The brochures will be reprinted.
Mouw suggested that
the committee consider including a welcoming letter from the President and a
committee interest form when NMRT information is sent out. Mouw will provide the letter and Abramson
will provide the committee interest forms.
Schmitz stated that
there were no membership forms for the booth.
Tanji will take care of this.
Schmitz asked if the video should go with the travelling booth? Tanji didn't know, however, Mouw remembered
talking about this with the slide-tape presentation. NMRT would provide the tape, however would
not supply the playback equipment.
Conway remembered that a copy of the video would be sent, but not returned. Abramson also added that the problem of cost
entered in. Local groups could not
afford the electrical hook-up costs to run the equipment. Schmitz asked if a line should be added to
the travelling booth form indicating that the tape was available. Mouw thought it would be cheap to duplicate
the ten minute tape. Joanna Burkhardt commented
that Membership Promotion and Relation should take care of this. Abramson thought the note that Schmitz
recommended might be confusing. Quality Books
is taking care of booth shipping costs.
Branton added, however, that the Mississippi Library,
Association has a copy in their possession and has received a good response to
the video. Mouw suggested that the
Affiliates Council and Membership Promotions and Relations work on this issue.
Tanji also discussed
the potential costs of redoing the video using live coverage versus still
shots. The budget however is a
problem. Mouw recommended comparing costs
three years from now. Which will be
easier to update? Tanji felt that isdepends
on what you want to change. Live videos
would be more difficult to update. Mouw
commented that the video is important.
Out of date products are funny.
NMRT needs to plan to update regularly, however our current budget does
not allow for this. Dobson said that the
video's use needs to be evaluated on a regular basis as well. Is Mississippi the only affiliate that has
made use of the video? Abramson asked if
the video been properly promoted? The board is talking about money that NMRT
does not currently have. While Mouw felt
these were all valid points, we need to link the questions of redoing the video
with the promotional questions. Suzanne
Byron asked if the video should be sent to Library Schools as well? Again, Mouw
felt this was a potentially valuable audience.
Abramson recommends that the Booth committee, Library School Outreach
committee, the Publication and Public Relations Director and Director for Mace
pursue the costs options and promotional possibilities.
Tanji directed the
discussion to boosting membership. Part
time students should get more information.
Student advisors should be contacted for interest. Does this overlap the Library Outreach
committee's goals? She would like to include a list of NMRT and ALA
scholarships and their deadlines. Mouw
commented that ALA scholarships are available in the ALA handbook, but it is
good information to give new members.
Abramson thought this might already be being done by another group within
ALA. Check with JoAn Segal. Tanji is especially concerned about NMRT scholarships
and would like to consolidate this information for our membership.
Ideas from the
Membership Promotion Task Force were outlined.
They included drawings at the booth, minorities mentorships, and chapter
relations at ALA. Abramson noted that we
must link the mentor program with orientation.
One possibility included that in between SALA and orientation, the
audience could remain in the room to link mentors and mentees. Conway stated that she was concerned about
this issue in the planning of the orientation program. Mouw recommended evaluating the
audience. If these are primarily
students, it may be more appropriate to link with SALA. Abramson would like SALA and the Orientation
program to discuss this: Mouw would like Smith to help her committe chairs sort
Scholarship - Kimberly
The committee mailed
out approximately 200 applications and they received a high caliber of
applicants. The selection for the
recipient and runner-up will be made tomorrow.
Mouw asked that the decision be brought to tomorrow's Executive Board Meeting
Grassroots Grant -
Attached to the
committee report is a list'of the 18 award winners. The committee is in good shape with contacts
and the handbook has been revised. $80.
00 was spent from B&T and from her institution's funds. Mouw was pleased that the contact situation
is looking so good. Dobson reminded
everyone to thank B&T. Gordon
commented that Christina Krazinski is NMRT's B&T representative.
Outreach - Suzanne Byron
A mailing was
completed to all U. S. ALA accredited
library schools. Because of a problem
with the database, the committee was not able to send information to schools
outside the U. S. The action items
include the possibility of NMRT purchasing software to travel with this
committee. The other proposed offering a
membership drawing in conjunction with a presentation effort. This would be the hook that allows the
presentation to take place. On the
software issue, Mouw noted that the cost is within the committee's budget. Go ahead and purchase the software. Let him know if authorization is needed for
more money. Mary Marcum Evans remembered
when Affiliates Council looked into the question of buying a package and
licensing agreement for the duplication of the software. How many other committees need this kind of
software? Mouw would like the New
Initiatives Committee to look at this question.
Abramson moved that the New Initiatives committee investigate the need
for such software and the costs of purchasing and duplicating it. Evans seconded the motion. Branton suggested tapping into your
institutions computer centers for educational discounts. Lunce agreed that a discount should be
negotiated. There was no further discussion;
the motion carried.
The idea of the
membership drawing was a difficult one.
Mouw recommends that Byron contact JoAn Segal. Byron suggested collecting cards at the
presentations and make the drawing at one of the conferences. Mouw thought SALA might be a good place. Conway thought that originally NMRT was
talking about several memberships.
Dobson added that the drawing were only for NMRT memberships. Mouw said this would be a good investment and
we should talk about how many to offer.
Abramson moved to authorize the contacts to library schools to collect
student names for a drawing for a free NMRT membership to be given at SALA, a
maximum of five memberships offered.
Dobson seconded. Mouw reiterated
seeing JoAn Segal. NMRT might ask ALA to
include five ALA student memberships. He
also would like Byron to speak with Tanji, Smith and Rita Yribar. This needs to get on the agenda for SALA. Byron thought that this would be most
appropriate for the next cycle. Mouw made
a friendly amendment to add the discussion to the motion. Conway would like to let students at SALA
fill out forms this year. This will
create interest for the next year.
Dobson also thought this would be a good way to get names and addresses
of new members. Mouw moved to distribute
forms at this year's SALA in anticipation for the membership giveaway the next
year. The motion carried.
- Laine Stambaugh
The Mentor Program at
the Annual Conference went well. The
committee would like to continue the program, since the comments in the
evaluations were positive. Some
suggested changes include having a set of guidelines on what is expected of a
new member and arranging for a meeting room for mentors. Mouw felt it might be difficult to book a
room between functions. Before the
meeting might be a more feasible possibility.
Evans suggested signing in at a table that says "Mentor System"
in SALA. Conway thought this might be an
advantage for late-comers. Stambaugh
said that the idea of exchanging photographs was discussed. A firmer deadline is need before the
conference. The committee has also
explored requesting mentor's vitae to be used as background information. They will be contacting past mentors to
In the area of
scholarships for minorities recruitment, Stambaugh found that there are many
groups doing the same types of things as NMRT.
The committee's next meeting will be a work session, concentrating on
scholarship awareness and partnership.
The committee would also like to consider aiming library recruitment at an
earlier audience--grade school or high school.
Mouw asked that the written report for this committee be brought to the
next meeting or mailed to officers.
Affiliates Council -
Carol Lunce/Diane Tureski 3:10 p. m.
Lunce reported that 4
people attended their meeting that morning.
There is more and more indirect interest in the affiliates. Lunce spoke about the deadline for brochures
for chapters, which serves as a general information brochure. Copies of the draft brochure were distributed
to the council for comments. The costs
for printing are unclear at this time, however she will send that information
to Mouw went she has it. Lunce thinks it
is a necessary item to be completed for the survival of the Affiliates Council,
however, she recognizes the difficulty of the cost. Mouw said that when the costs come down, NMRT
will consider this idea. The council is
plugging away at making further
contacts. Lunce said she was disenchanted by some of
the responses she has been receiving.
Gordon offered to send addresses and phone numbers for Grassroots
representatives that might be helpful to the affiliates. Lunce said that would be helpful, since she
is working from an old list. The list
she is working from is not complete and it changes continuously. Her goal is one complete list. Lunce would like to request a complete list
of NMRT membership. Mouw thought that
this would not be a problem to obtain.
suggested that Byron, Gordon and Smith could offer their knowledge and lists to the Affiliates Council.
Communication may be
difficult, as Lunce must begin to watch the phone calls from her
institution. Abramson reminded her to
use the networks that are in place. Lunce
inquired whether or not the list sorted by state? Mouw and Dobson both felt that
was possible, but not free. Lunce
emphasized that NMRT must start building the affiliates back up or the system
will die. Conway stated that she felt
this problem illustrates that the affiliates have meshed with the day to day
operation of the other committees. Is this
NMRT's aim? Mouw commented that this is
something that Tureski should think about.
Is the Council doing enough? Lunce added that she continues to meet with
new members who are not getting the proper information. Dissemination of information was the original
purpose of the Affiliates Council.
Scholarships are unknown to many.
Where are we missing the boat? Lunce would like NMRT to address these
problems. She continued that we are only
connecting to those already involved, not the "little people". The information is not getting to state and
local levels. Mouw agreed. While the network is the best way to do this,
it has not been effective. These are
questions the Affiliates Council must ask.
Lunce believes that contact is the basis for all these problems.
chapter has reworked the proposal to reinstate its chapter as an
affiliate. Lunce submitted the proposal
for the board to accept. She added that they
researched their situation well and have presented a good case for
reinstatement. The documentation is
complete. Lunce made a motion to grant
seed money to the Mississippi Library Association for the reestablishment of
their state NMRT chapter. Evans
seconded. Discussion: Evans reminded the
group that seed money is made available to new or defunct chapters. Lunce added that Mississippi was
defunct. This is well documented. Mouw tabled the motion until Monday's
meeting. Lunce credited Branton with
doing a lot of the documentation work.
Mouw added that this is good news for NMRT. Abramson offered to send Lunce extra copies of
the committee interest forms to add to NEWSNOTES.
NEW BUSINESS (James
Mouw) - 3:35 p. m.
Mouw would like to
talk more about the orientation program.
The PLA (Public Library Association) would also like to hold a
conference orientation for its new members.
This would be more than just an orientation to PLA. NMRT believes there ought to one
conference orientation and that NMRT should be the sponsoring body of such an
orientation. Conway does not want to
duplicate effort. How about cosponsoring? There is not enough time for more
than one orientation. How about labelling
it as THE conference orientation program.
Mouw will talk with JoAn Segal on this issue. He would like to deal with the broader
question. Conway asked if PLA is planning
anything for the annual conference. Mouw
stated that PLA ignored statements from the NMRT liaison. NMRT needs to resolve this issue in the short
and long term.
3:40 p. m.
Leadership Development program will be held at 7:30 a. m. tomorrow.
Mouw assured everyone there would be plenty of strong coffee provided.
encouraged those who need the forms to pick up extra copies of the tax exempt
certificates and request for reimbursement forms.
welcomed the representative from Quality Books.
Thanks to them for the seed money.
3:45 p. m.
meeting was adjourned at 3:45 p. m.