ALA New Members Round Table
Midwinter Conference -New Orleans, LA
Executive Board Meeting III -Monday, January 12, 1998,
9:30- 11:30 am
Present:
Melissa
Beecher, Laurie MacLeod Bennet, Nancy George, Carol Gill, Linda Golian, Paula
Hering, Beth Jedlicka, Laura Lucio, Alesia McManus, Antoinette Nelson, Tracy
Ray, Kara Robinson, Priscilla Shontz, Chris Shupala, Laura Sill, Ann
Snoeyenbos,
The meeting was called to order by President Ann Snoeyenbos at 9:40
a.m. and she asked for everyone to introduce themselves.
Self Study Resource Allocation-Resources (Alesia
McManus):
The
committee reviewed guidelines for Directors and Officers on the duplication of
responsibilities of committees reporting to them. They also reviewed the 1997
recommendations for the implementation/restructuring of the Proposal for
Committee Redistribution and will present any further recommendations/revisions
to the board prior to the annual conference. The SSRA report was posted to the
webpage the week before Midwinter.
Director for Conference Arrangements (Nancy George):
Orientation/President's Program: Both programs have been set up with speakers.
Orientation program: "Networking for Success in the next millennium,"
and President's Program: "Making the Right Connection" should attract
a variety of people.
SALA (Jimmie Lundgren):
Plans are on schedule for SALA and Jimmie will look into getting
refreshments.
Local Arrangements (Melissa Beecher):
Discussion
on the relationship of Midwinter and Annual activities involved in setting up
local arrangements. "Was there a possibility that appointments for Local
Arrangements be made at Midwinter to give the committee members a full year to
over see the Orientation Committee and Social Committee or possibly having a
Co-Chair?" Also discussed was the possibility of adding a new committee
such as Midwinter Social Committee and Midwinter Orientation Committee. Linda
asked if these could be formed and Ann replied that yes, through official
procedures for creating a new committee and adding it to the organizational
structure of NMRT, but she reminded the group of the timetable involved. There
was concern expressed with the lack of members in key locations. Linda charged
the Library School Outreach Committee to make presentations in the locations of
the upcoming conferences (New Orleans and Philadelphia) and recruit for members
who could be contacts in these areas. New members may be more willing to help
if they can work with a "buddy."
The
following cities are for upcoming annual and midwinter conferences:
Midwinter Annual
Philadelphia New
Orleans
San Antonio Chicago
Washington San
Francisco
New Orleans Atlanta
Director for Liaisons (Beth Jedlicka):
Appointed
eight new liaisons and sent out an introduction/information packet to each one.
Sent letters to NMRT Chairs on the state level requesting they appoint a
liaison to ALAJNMRT and heard from four. With the help of Chris Shupala,
located websites of state organizations and compiled a list of state
NMRT associations which helped identify states that did not have an NMRT
chapter. Identified areas that need work such as promoting the position of
liaison by publicizing the meetings and reports on NMRT -L, targeting new areas
for liaisons within ALA and show the opportunities of benefits for NMRT members
in networking with other units and learn the overall organization of ALA.
Charles Kratz is looking for NMRT members for LAMA committees.
Director for Membership Awards, Continuing
Education-MACE (Paula Hering):
Contacts were made with committee chairs on their activities and helping them
locate lost files. Worked with Publicity Committee on publicizing events on the
web. Grassroots Grants (pat Henderson):
Report given at Saturday's board meeting.
Library School Outreach (Lani Teshima-Miller):
A mailing was sent to the library schools to encourage participation in
NMRT and to target library schools in the upcoming conference areas.
Mentoring (Dora Ho):
On schedule for soliciting members to be mentors. An application and ad
has been put on the web. Electronic discussion transpired with board members on
the idea of a resume service for NMRT members based on positive responses
received at annual in San Francisco. The committee felt it was a good idea but
way too much work for the committee to handle as far as setting it up, etc. The
committee recommended that it be done throughout the year or as an ongoing activity
of NMRT and see an ad hoc committee formed to draw up guidelines. Ann asked for
names for committee members and Laura recommended JoAnn Oud who actually came
up with the idea while serving on the SSRA committee. Ann asked if she would be
interested in chairing the committee and Laura will ask. Linda asked if we
could run the mentoring application in American Libraries and what kind of
impact would that have on the committee. Ann mentioned that Barbara Ford is
making a pitch for mentors for the international visitors and her mentoring
program is exactly like N11RT's program and that should be a compliment to U
NMR T .She suggested this is not the year to compete with the President's
initiative. One can always ask and perhaps an application form could be placed
in a future issues.
Minorities
Recruitment (Phillip Howze):
Somewhat
disappointed in lack of committee participation. Very active about five years
ago, but has since dwindled down to very little activity. Discussed ideas on
publicity and mentoring, making presentations at other groups like Black
Caucus. A lot of potential for this committee, just needs some help. Phillip
posed the question of the Minorities Recruitment committee sponsoring a program
at the annual conference and what procedures would be involved. Ann mentioned
that it would be up to the director to ask for more money be available and
recommend that more money be allotted in the 1998-99 budget. No special
approval needed for a program. Also, work closely with some of the other committees
on their programs.
Shirley
Olofson Award, 3M/NMRT Professional Development Grant, Scholarship (Laura
Greene, Donna Hogan, Greg Zilius-Careaga):
All
have met and selected their recipients who will be notified shortly after
Midwinter. Some tough selections were made from a good candidate pool. 3M grant
allows for up to three winners and the committee did select three. All did
express concern however, on the lack of applications submitted. All -of the
committees felt the awards were publicized quite a bit. It was noted that this
may be an overall trend as other organizations offer such awards and no one is
applying for monies. Some concern about missing files. Ann reminded the group
to contact the ALA Archives for files. Melanie Kimball is the Archivist.
Discussion continued on increasing the Shirley Olofson award or making it into
two awards and have the committee make recommendations at annual. It was
suggested that contact be made with past winners and get some feedback from
them on the awards.
Old Business:
Three
articles from the Bylaw amendments were presented and APPROVED.
New Business/Announcements:
Will
be celebrating 30th anniversary of being associated with Quality Books. Have
committees check on anniversary dates and contact Archives for help.
Adjournment:
Motion: Beth
Jedlica moved that the meeting be adjourned. Laura Sill seconded the motion. The
motion passed and the meeting was adjourned at 11: 45 a.m.
Respectfully submitted,
Antoinette
Nelson, NMRT Secretary