ALA New Members Round
-New Orleans, LA
Executive Board Meeting
II -Sunday, January 11,1998 8:30 -11: 00 am
Liz Brown, F. Ann Dykas, Nancy
George, Linda Golian, Marilyn Grush, Paula Hering, Gerald Hodges, Beth
Jedlicka, Carol Kem, Laura Lucio, Antoinette Nelson, Kara Robinson, Priscilla
Shontz, Laura Sill, Ann Snoeyenbos, Terri Tomchyshyn, Dennis Wilson.
The meeting was called
to order by President Ann Snoeyenbos at 9:00 a.m. Ann thanked Linda Golian and
Lori Barnes for taking over Local Conference Arrangements at the last minute. A
job well done! She also announced that Terri Tomchyshyn, Chair of the ALA Membership
Committee would be joining the meeting at 10:00 a.m. to brainstorm on ideas to
help membership both for ALA and NMRT. The comment was made that membership as
a whole on both the state and national level is down, yet library school
enrollment is up. Ann will attend the ALA Membership Committee meeting to be
held Sunday afternoon from 1-3 as brainstorming ideas will be discussed.
Introductions were made
by all present.
recommendation for all ALA units/divisions with monies to have an emergency
reserve amount for the roundtable budget was discussed. The question in general
with ALA and the budget people, will be to transfer additional money into the
endowment spending account.
Carol passed out copies
of the Operating Budget for fiscal year 1997-98. Ann Snoeyenbos Laura Sill and
Carol met with Liz Bishopp to review the new budget format, which they found is
workable. Carol gave a summary of the amounts budgeted in each category of the
budget with the new account numbers and codes set up for each item. She also
explained where, what and how the money is spent in each category.
-The amounts of cash
expenditures for copies, fax and postage listed under each officer/committee is
a modest amount and these amounts are hardly used by the end of the fiscal
year. With the consensus of the board, Carol would like to lower these amounts
in next year's budget with the exception of MACE. Most of MACE's expense is an
up- front expense; getting ready for awards, generating nice application forms,
nice things for library school outreach, etc. By reducing some of the
operational funding may free up some monies for the survey and retreat.
-YTD as of Oct. 31t
1997: Total Cash Receipts -$7,067.00; Subtotal Cash Expenditures Operations
-$162.00; Subtotal Expenditures Programming and Promotion -$1,000.00; Total
Cash Balance Endowment Accounts -$31,160.00.
-Carol gave out
reimbursement forms and reminded everyone to send the original and a receipt of
expenses to Gerald Hodges and give her a Copy as well as keep a Copy for
-Each director at the end of
the year needs to take its own operational budget and programming budget and
make a mini financial report for their areas, partly for training and as a back
up to help Carol pull together the budget report. Ann and Carol will work
together to make a form to be submitted to Carol at the end of the year.
Liz passed out copies of the
proposed revisions of Amendments to the Constitution and Bylaws prepared by the
committee. Focus of the report will be on the revisions and any questions the
board may have. At the Big Tent meeting the committee will discuss the
relationship of the Constitution and Bylaws with the Handbook and review any
questions or revisions that the board brings up.
Liz commented that the
Constitution and Bylaws should be published in an official publication, in this
case Footnotes, to be sent to all membership and prior to any voting.
The revisions need to be on the annual ballot. She will submit the proposed
approved amendments for publication by J an. 3151(?).
Action: Request to
place revisions to the Constitutions and Bylaws in the ALA annual ballot
amendment: Article IV adds: Vice-President/President-Elect, Assistant
Treasure/Treasurer-Elect, and four Directors from three Directors. Discussion
included having an Assistant Treasurer to help the Treasurer and have a year of
experience before taking on the position, which should be an elected position.
The Asst. Treasurer would serve the 1st year as Assistant, the 2nd year as
Treasurer and the 3rd year as Treasurer with training a new assistant to take
over as Treasure for the next year; thus the Treasurer would have a one
two-year appointment. This type of set-up gives the Asst. Treasurer Midwinter
and Annual experience dealing with the budget. [Approved]
amendment: Article V states that the Executive Board, which consists of the
officers and immediate Past President shall have one vote, with the exception
of the Assistant Treasurer/Treasurer-Elect, Who would be a non-voting member of
the board [Approved]
amendment: Article VIII adds: Governance Committee. [Approved]
Discussion continued on
the revisions for the Bylaws amendments. Those approved by the board are listed
in Footnotes V 01. 27, No.2, February 1998.
introduced Terri Tomchyshyn (Chair of the ALA Membership Committee) and a
former JMRT member. Ms. Tomchyshyn addressed the group with ideas that have
been discussed to increase membership in ALA:
-Build on networking
-Recruiting new members
-Strong library school
outreach programs -Good benefits package
programs such as ALA's role in state associations, Library Advocacy, Media
Advocacy, The First Amendment, Copyright and Mentoring.
One issue of concern
was travel and how that affects membership who can't afford or do not have
substantial travel budgets from their institutions to support conference
Ann will attend the ALA
Membership Committee meeting to see what other ideas can be developed to help
membership in ALA and NMRT.
ALA Staff Liaison
Gerald discussed the
need for a survey. Have a plan of action for the next 3 years. In the survey
concentrate on two or three things that can have productive results of such an
effort. Suggestions for the survey:
-Find out who to
-What are the three
most important benefits of membership in NMR T? -What are the three weaknesses
that meet expectations of members.
The Retreat needs to
concentrate on the two or three initiatives derived from the survey that help
focus NMRT on new ways or to validate what is already in place. The Retreat
should be slated in conjunction with the annual conference and have a good facilitator.
Ann will announce later
who will participate in the Retreat and where it will be held. Old Business/New
Business/Announcements: None Adjournment:
Motion: Carol Kem moved
that the meeting be adjourned. Paula Hering seconded the motion. The motion passed
and the meeting was adjourned at 11: 05 a.m.
Antoinette Nelson, NMRT