AMERICAN LIBRARY ASSOCIATION
JUNIOR MEMBERS ROUND TABLE
EXECUTIVE BOARD MEETING

Sunday, January 7, 1990, 2:00 PM -5:30 PM
Chicago, Hyatt, Atlanta Room

PRESENT

Cindy Saur                 Jim Mouw

Carol Lunce               Colleen M. Conway

Cindy Linn              Peggy Royster Cook

Myrtis Collins                        Mary  Marcum Evans

Rosemary Arneson                   Lorretta Turnage

Robert Newlen                        Jenifer Stone Abramson

Susan Schmidt                        Joyce G. Taylor

Ann Palomo               Cecilia Schmitz

Deborah Colter                        Joanna Burkhardt

Dave Kohut                Deborah Schaeffer

Diana Brice                 Steven Kerchoff

Chris Smith                 Camille Wood

Pat Brill                       Jeffrey Levy

Denise Krell                Verdie Richburg

Joni Gomez                  Karen Peterson

Cheryl Napotran         Marlena Wald

Greg Wood                  Joan L. Dobson

 

INTRODUCTION

President Collins introduced Pat Schuman, candidate for ALA President and 20 year member of ALA. Schuman answered questions, commented on our name change, and tied in the upcoming White House Conference and images.

Call to Order/Old Business

Jim Mouw gave reprographics number for those needing to make copies of reports, etc. for JMRT. He also brought up old business of a joint cruise with ALEX(formerly RSTD).Colleen Conway made a motion to turn this idea down. Peggy Cook seconded. A vote was
taken and no joint cruise will take place.

COGNOTES - Debbie Schaeffer

Cognotes is difficult to send to hotels and they tend to throw away the copies delivered. Cognotes has more help now than previously stated. Marcia Kuszmaul should be contacted about obtaining Word Perfect 5. Schaeffer's institution will pay shipping to, but not
from, conference (was roughly $35 from Dallas). She will check to see if ALA reimburse for shipping. For Chicago and perhaps others, local arrangements committee could be of help. Susan Schmidt on Local Arrangements can keep the box for the next 2 conferences in
Chicago. Jim Mouw asked to express thanks to Cognotes staff.

 

OFFICER REPORTS

AFFILIATES COUNCIL PRESIDENT - Colleen Conway

 

Anyone with comments on effects of having no suite at conference, please let Colleen know. Several states were represented at the morning meeting. Carole Bell (Affiliates Council Vice-President) says there have been no new inquiries for new affiliates. Currently there are only about 10 active affiliates and not much support at. state levels by state associations. Various chapters have only 3-5 members. There is seed money available and some recruiting through library schools.

AFFILIATES COUNCIL 2ND VICE-PRESIDENT - Carol Lunce

 

Spontaneous lunches/dinners are planned for Annual Conference. A poster will be at the booth to give locations. Colleen Conway noted that the model is New York City--someone "experienced" will take X number of people to a restaurant.                        Jim Mouw suggested that this be announced at Orientation, etc. Eirleen K. Bishop said she felt pre-conference publicity would help. Carol would like any volunteers for this project.

Library School Outreach - Robert Newlen

 

A unified list of library schools is being created, which includes student chapters, accredited and unaccredited. The committee is attempting to get a permanent contact for these schools as well as JMRT contacts for library schools. Then the next step is to get the JMRT contact to visit library schools. If there is none, perhaps the state affiliate representative could visit.


The committee would like the board to consider giving free memberships to students when they join ALA (for 2 years). With some discussion, President Collins suggested more information was
needed. Robert will plan on bringing more information on number of students to the Annual Conference meeting.

Minorities Recruitment - Diana Brice

 

The committee is considering doing a "buddy system" for lunch/dinners and creating a list of names for contacts. Jenifer Abramson suggested placing something in the orientation packets.
Myrtis Collins said to make sure they know where their names will be.

Fundraising - James Huesman

 

The committee has discussed a library humor book compilation. They plan to propose it to ALA Publishing. Nothing is concrete yet. More will be announced at Annual Conference.

Nominating

 

Peggy Cook moved that the nominating committee report tomorrow. C. Saur seconded and the vote passed.

Booth - Deborah Colter

 

The JMRT booth was distributed three times. Colter inquired if exhibitor support could be obtained to ship the slide show. Not so much of a financial matter, but the physical shipping/ transporting (very heavy to tote about). Discussion followed and it was suggested by Karin Ford that the format and content needed to be reassessed. Ford made a motion that the membership committee be charged with checking into changes for a/v presentation (includes possible format change, updating with name changes, etc.) Mary Marcum Evans seconded and the vote passed.

Leadership Development - Cindy Linn

This year's program received good comments. There was a suggestion to add refreshments for next time. (It is already budgeted.) There was a comment that a summary be given to Footnotes.

Handbook - Joni Gomez

Gomez can work with WordStar or IBM compatible discs, but you can also send her paper copies of any changes/additions. The committee suggests getting new binders for the handbooks
(reflecting the name change.)

Grassroots Grants - Christina Smith

 

There are still 15 grassroots grants. Six states had fall conferences, so nothing was awarded. Arkansas had no applicants. As listed in Cognotes today, Nebraska, Tenn., and Maryland are okay now. Smith had a question of who pays to engrave state award. The answer or consensus was that the state association would pay, but varied.

3M/JMRT Professional Development Grant - Verdie Richbura

 

Richburg announced the winners as Rose Marie Gulley (library student at Emporia State University), Steven Rirchoff (Library of Congress), and Rachel Robins (Texas A & M University and editor of Footnotes.)

Committee on Governance - Rosemary Arneson

 

Discussion revolved around the 5 proposed new logos for NMRT. Some of the comments/suggestions: "Make the "N" bright, or you see the MRT first." "Choose something other than navy blue." "Select a standard color, it's cheaper." "Red "N" with black letters."Go" with pure colors-easier on the eye & look best on all color papers." "Warm, friendly colors". Peggy Cook made a motion to select sample #3 for the logo. C. Saur seconded and the vote passed.

 

Discussion followed on what color(s) would be used for the new logo. Jim Mouw pointed out that one version is needed in black & white, another for color, and perhaps Mark Sullivan (logo designer) should be consulted for color version. It was decided that Executive Board would decide the color after the designer has a photo/slide made of logo with color. Executive Board will be updated on this matter.

COG made a list of items to update with the name change, including letterhead stationery, booth, all membership publications.

Committees are asked to contact JMRT treasurer before Annual Conference about money needed for changes in regard to name change. ALA has been informed as to handouts, etc. in regards to our name change. Rosemary will follow up with Marcia Kuszmaul, our JMRT staff liaison. Marcia will be helping with reprinting letterhead, etc.

JMRT's name change will be highlighted at this year's Annual Social.

A large poster for the booth, portable for other locations is planned, highlighting the name change.

A publicity campaign including press release would ideally include writing & sending flyers to council members, alerting all committees, hitting all the newsletters, ads in journals, etc. Send suggestions to Publicity chair, Jean Scappator.

Exhibitor Contact & Relations - Marlena Wald

Should vendor support be used for changing our name on the 3-ring binders? Committees thought was to defer this or perhaps seek new vendors. Jim Mouw commented that this was probably an internal operating expense that should be handled in more traditional budget ways. The committee stated that some of the older vendors are mildly upset by the name change. Could the president write a soothing letter to stroke them and show our appreciation for continued support?

Please mention name change as you write to thank vendors.

Xeroxed vendor support request forms continue to come in. Please call Marlena to discuss if over $50.00.

Vendor requests need to go through appropriate director before going to Exhibitor Contact chair. New Board Orientation should give this instruction.

Food and speakers are difficult items for obtaining vendor support and tend to be expensive. Try to avoid this. Limits may need to be considered. Vendors want educational speakers or perhaps printing, not food. Remember some celebrities will come for free or cheaply stick to deadlines. Committees will not be funded after a certain date.

 

New Business - none.

Announcements:

Rosemary Arneson and Robert Newlen have been nominated for ALA Council. Let's remember to support fellow JMRT members with our vote.

Tickets can still be bought at the door of North Pier. Buses leave from the Palmer House and Hyatt.

Adjourn

Peggy Cook moved to adjourn the meeting. Jim Mouw seconded the motion and the vote passed unanimously.