ALA - New Members Round
Table
Executive Board Meeting -
Sunday July 7, 1996
Present:
Shamima Amin, Suzanne Byron, Emerita Cuesta, Betsy Fordon, Nancy George, Linda Golian, Pat Henderson, Paula Hering, Gerald Hodges, Beth Jedlicka, Diane Kachmar, Carol Ritzen Kern, Priscilla Klob, Mary Lang, Laura R. Lucia, Jon Mamer, Kimberly Robles, Michael Samson, Christine Shupaler, Laura Sill, Lani Teshima-Miller, Ann Thornton, Bob Wick, Ann Williams, Elaine Yontz
The meeting was called to
order at 4:30 pm by Elaine Yontz, NMRT President, at the Javits Convention
Center.
Elaine welcomed the Board
and announced that the meeting would last for only one hour, as a result of
shortening meeting length. Since this year's schedule is an experiment, please
send any comments regarding the new schedule to Laura Sill, incoming NMRT
President.
Introductions were made and it
was noted that a quorum was met. In addition, for
discussions individuals may
speak only one time until everyone has had a chance to speak.
ALA Liaison
Judy Hambrick, our previous
ALA liaison, was promoted to ALA Conference Services. Gerald Hodges, who is a
librarian and long time ALA member, is our new ALA liaison. He stated he was
excited to be involved with NMRT and hoped we communicate with him often. His
e-mail address is: ghodges@ala.org and phone extension number is: 4285.
In the past the committee chairs and directors approved reimbursement requests and the requests were forwarded to the treasurer who worked with ALA to obtain the necessary funds. Gerald Hodges recommended the following changes for the reimbursement process:
1. Invoice sent directly to
Gerald Hodges, NMRT Staff Liaison;
2. Hodges informs
appropriate officer(s) that he is initiating request for payment;
3. Hodges can send
backup to officer(s) or maintain file at Headquarters;
4. Hodges will send
performance reports to Treasurer on monthly basis noting any
questionable variances from
budget.
In addition, Gerald will
need to receive the name, address, social security number, invoice, and reason
why the money was spent for each request.
Motion: A motion was made by Suzanne
Byron to accept the proposal set forth by Gerald Hodges.
Motion was seconded by Jon
Mamer.
Motion was unanimously
approved.
Laura noted that the
guidelines in the handbook need to be revised to reflect this change.
Budget
Elaine Yontz requested more
information on the budget. Laura Sill agreed to send and communicate budget
information to the and new chairs.
Grass Roots Grants
Pat Henderson announced that
the grant has been on hold because of a lack of funding. However, it was
determined that there is a need for the grant on a national level and the
committee is looking for exhibitor funding. Gerald Hodges said we need to
contact the ALA's fund for America's Libraries (at the ALA Development Office)
and they can identify potential sources for funding. To contact the office
Gerald Hodges needs a letter from Laura Sill to Peggy Barber (who's executive
director of the ALA fund for America's Libraries) with
a cc to Gerald Hodges, that
states what sort of funding is needed. Gerald agreed to help Laura with writing
the letter.
Motion: Motion made by Betsy Fordon:
I move that a letter is drafted by, Laura Sill, Pat Henderson, and Carol Ritzen
Kern, with Gerald Hodges help, that will be presented to Peggy Barber,
executive director ALA's fund for America's Libraries (at the ALA Development
Office) to assist in the identification of potential funding sources for the
Grass Roots Grants.
Motion seconded by Suzanne
Byron.
Motion unanimously approved.
Distribution of NMRT
Promotional Materials
Gerald Hodges offered to
assist NMRT to “piggyback” onto mailings that go out to ALA members. Elaine
Yontz stated that the Booth and Membership Promotion and Relations Committees
will work with Gerald Hodges on the distribution on NMRT materials on the
national and local levels.
NMRT Handbook
Lani Teshima-Miller stated
that the Handbook Committee needs input regarding
the handbook for Midwinter.
Changes for the handbook should be submitted by the end of August.
Lani also asked if the handbook
should be on the Web. She mentioned that it might be helpful for all committee
members to be able to see a copy of the handbook and not just committee chairs.
In addition, forms could be made, available on the Web. Elaine Yontz agreed
that this would be useful, but that there is still a need for paper
copies of the handbook.
Internet Ad-Hoc Committee
Ann Thornton announced that
the Web page is managed by the Publicity Committee. The future of the Internet
Ad-Hoc Committee was brought up to the board as an action item. Due to
committee staffing, it was recommended that the Internet Ad-Hoc Committee
continue its work under the Publicity Committee. In addition, the Publicity
Committee is interested in having the committee's work split equally between print
and electronic activities. Thus, the Publicity Committee supports this idea .
There was some discussion
regarding NMRT-L's home. It has located at the University of Nebraska, but no
one has really been responsible for it for some time. Elaine Yontz mentioned
that perhaps an NMRT member at the University of Nebraska should be in charge
of the listserv.
In addition, Priscilla Klob
stated that'& Web page is dependant on herself and Joan Reyes. Gerald
Hodges said that ALA can put up the NMRT Web page on their server. NMRT would
be responsible for content. Regarding space limitations, as of now there is no
size limit for ALA Web pages. One week is needed to put up the pages.
Motion: A motion was made by Suzanne
Byron that the Ad-Hoc Internet Committee be subsumed by the Publicity Committee
to look at pohcies and procedures to work on things within ALA.
Motion seconded by Betsy
Fordon.
The motion was approved.
Publicity Committe
Ann Williams presented a
proposal from the Publicity Committee that stated all NMRT publicity should go
through the Publicity Committee. Due to these changes, the section(s) on NMRT
publicity in the handbook need to be rewritten.
Motion: Suzanne Byron moved that the
proposal be accepted.
Motion seconded by Betsy
Fordon.
Motion was approved.
The meeting adjourned at 530
pm.
Respectfully submitted,
Nancy L. George, NMRT
Secretary