AMERICAN
LIBRARY ASSOCIATION
NEW MEMBERS ROUND TABLE
EXECUTIVE BOARD MEETING
CHICAGO, PALMER HOUSE PARLOR E
SATURDAY, JANUARY 12, 1991
9:30 A.M. - 12:30 P.M.
PRESENT
The ALA/NMRT Executive
Board Meeting was called to order by President Mary Marcum Evans at 9:50
A.M. The following members were
present:
Lori Logsdon, Pat Brill,
Connie Phelps, Cindy Linn, Lorelei Tanji, Joyce Taylor, Marcia Kuszmaul, Joanna
Burkhardt, Jane Tupin, Jeff Levy, Richard Dickey, Carla Zanotti, Myrtis
Collins, Erlene Bishop Killeen, Joan Kaplowitz, Jenifer S. Abramson, James R.
Mouw, Mary Marcum Evans, Susan H. Schmidt, Kathryn Sorury, Chris Smith, John
Stevenson, Nancy Nelson, Peggy Cook, Colleen M. Conway, Carol Lunce, Joan
Reyes, Camille Wood, Debbie Tenofsky, Betsy Fordon, Annette Corsiglia, Carole
R. Bell, Wendy Wood, V. Lonnie Lawson, Karin Ford, Mollie Niemeyer
INTRODUCTION
President Mary Marcum Evans welcomed everyone to the
meeting and explained who could vote. She encouraged everyone to take part in
discussions. Introductions were
made around the table; an attendance sheet was circulated. She asked if there
were any changes for the agenda.
Vice President/President-Elect Jim Mouw moved that the
minutes be approved at the next day's meeting. Former President Myrtis Collins
seconded. The motion passed.
OLD BUSINESS
There was no old business.
OFFICER REPORTS
PRESIDENT - Mary Marcum
Evans
President Evans announced that there were still four
liaison positions open: AASL Membership, ALSC Membership, ASCLA Membership, and
PLA SMLS. She asked that if anyone knew of anyone that might be interested in
the positions to let her know. She said that all of the other liaison positions
had been filled. Evans remarked that Sylvia Reimer, the Handbook Chair had
resigned and that she hoped to find a new chair by the end of the conference. She said that Judith Krug had
produced a document on the free flow of information and wanted comments, as
well as the support of the ALA divisions and round tables. Evans agreed to get
copies for the next meeting'to hand out.
She said she had not spent any money.
VICE PRESIDENT - Jim
Mouw
Vice President Mouw said
that he had no action items and that he had spent no money. He said that he was learning to handle
correspondence, but that he wanted more mail, and that officers were to be
copied on all correspondence. He is trying to fill committees and distributed
committee interest forms. Members are free to reproduce the forms and
distribute them.
SECRETARY - Lori Logsdon
Secretary Logsdon inquired if minutes should be sent
to committee chairs in addition to board members. The board agreed that minutes
should be sent to committee chairs. Director Jenifer Abramson suggested that a
synopsis of the minutes be sent to "Footnotes."
PAST PRESIDENT - Myrtis Collins
Past President Collins said she has enjoyed several
relaxing months. She said she had been
monitoring several committees. The Shirley Olofson Award proposal has been sent
to the Endowment Trust board and to the Financial and Audit Committee. The
proposal had gotten bogged down, but would be looked at during the Mid-Winter
conference. Mouw said that later a proposal would come to the NMRT board to
increase the endowment. He asked if NMRT needed to wait for final approval from
the ALA Executive Board to approve the proposal before NMRT could make plans.
Collins answered that it was OK to make plans for fundraising, but no decision
had yet been made.
CONFERENCE ARRANGEMENTS
DIRECTOR - Pat Brill
Director Brill said she was monitoring the activities
of six committees. She said that the Local Arrangements Chair would not be at
the conference. She had not had the opportunity to meet with all of her chairs,
but would have the opportunity to meet with most of them at the Monday Task
Force meeting. Brill said that Carla Zanotti, Exhibitor Contact and Relations
Chair and a representative from the PR committee would attend the meeting. She remarked that all of the chairs had been
great to work with and that she had received a lot of calls. She worked with
the ALA Office, which was helpful. She
spent no money to date.
LIAISONS DIRECTOR - Joyce Taylor
Director Taylor said that
she had communicated with the appointed liaisons and that they were meeting on
Sunday. She commented that a lot of
things needed to be spelled out to the liaisons. She said that they
have many misconceptions about their duties and that she has a difficult time
keeping in contact because she cannot use the phone at work. She suggested that
the liaisons report only at annual conference since most of them had nothing to
report at the Mid-Winter Conference. She spent no money.
MACE DIRECTOR - Connie
Phelps
Director Phelps
monitored the activities of seven committees. She said that things seemed to be
going well and that she had spent no money.
PUBLICATIONS AND P.R.
DIRECTOR - Jenifer Abramson
Director Abramson
monitored the activities of five committees. She monitored correspondence and
she announced the new "Footnotes" Editor will be Darlene Nichols.
MIDWINTER ACTIVITIES
COMMITTEE - Annette Corsiglia
Corsiglia thanked her
committee members and said that although they got a late start that things were
under control. She said that the orientation program would be Saturday
afternoon and that they had gotten good speakers. They had asked NMRT people to
be table leaders and lead informal conversations with people sitting at the
tables. She announced that the social would take place Sunday at Ophrah
Winfrey's Eccentric Restaurant at 6:30 and that tickets were $20.00. The social
would include a
buffet and cash bar. Carla Zanotti and her staff did the restaurant guide,
saving money. NMRT received beautiful briefcases from EBSCO, and the committee
was very appreciative.
Corsiglia brought up
several items for discussion. She asked that NMRT revise their forms and
include a spot for the the social security number of the speaker. She suggested
there could be better communication with ALA.
Zanotti commented that there had been several embarrassing situations;
ALA did not get a check to Annette. In advertising events, NMRT has to wait
until the last minute to know if they can get checks for speakers. Mouw said
that last year NMRT did not have a check on time for a speaker and although the
speaker still spoke, it was a very gracious gesture. Evans said that the
Olofson winner did not receive a check until after the conference and that the
check should have arrived before the conference. She said she would need to
talk to Marcia, NMRT's ALA Liaison.
Zanotti commented that people need to be aware of the problems in dealing
with ALA. Taylor added that the paperwork for one of her LAMA speakers was in
at ALA in January and that the speaker was not paid until October. She called
every month and it got embarrassing. Corsiglia said that ALA should be
responsible to the membership and the job was not getting done. Collins said
that this was not acceptable, that committee chairs had to be persistent,
should not have to call every day, and that calls are not being returned from
ALA. Mouw remarked that there were a
number of things causing problems and that the best thing NMRT members could do
was to get paperwork in as early as possible.
He went on
to say
that ALA has had problems for years with fiscal people and that it was a top
priority for ALA Executive Director Linda Crismond. Evans proposed that a group
composed of herself, Mouw, Abramson, and Corsiglia arrange to meet with Marcia
to discuss the problems with ALA.
Corsiglia suggested that
the Mid-Winter Activities Chair be appointed at Midwinter instead of annual so
that the committee would have a whole year to work. She did not recieve
information from the previous committee chair. She also suggested that there be
two committees, one to work on the orientation, and the other to work on the
social. She proposed that all committee chairs be given a copy of the tax
letter. She requested one from ALA, but it took a long time. She asked if committee chairs could request
checks for $50 or $100 without going through the officer to do so, and that
this might speed things up. She concluded that she would give her final report
on Monday after the social.
Evans announced locations
for Annual and Mid-Winter conferences through 1998. Annual conferences are
scheduled for the following: 1991-Atlanta; 1992-San Francisco; 1993-New
Orleans; 1994-Miami; 1995-Chicago; 1996-Orlando; 1997-San Francisco;
1998-Washington D.C. Mid-Winter
conferences are scheduled for the following:
1992-San Antonio; 1993-Denver; 1994-Los Angeles; 1995-Cincinnati;
1996-San Antonio; 1997-New Orleans; 1998-Denver.
Mouw added that as of 1992,
the annual conference will run from Thursday-Thursday (Thurs.-Fri.
pre-conferences, Sat.-Tues. exhibits, Sat.-Thurs. meetings and events) and that
the Mid-Winter conference will run from Friday-Thursday for business meetings.
MEMBERSHIP PROMOTION
AND RELATIONS - Lonnie Lawson
Lawson said that he
has been bombarded with requests for the new NMRT brochures and membership
forms. The committee had 1000 of each printed and they ran out at Thanksgiving.
He said that he was trying to finalize the next printing for the end of the
month. The committee is working on the new video and Lawson will preview it at
the end of next month. He announced the committee had spent $184.00 so far and
that the brochures, etc. were printed at his institution, Central Missouri
State University. Conway asked if there were any color guidelines from the
board. Mouw said that NMRT colors were red and black on white. Zanotti said
that the red was #186.
PUBLICITY - Cindy Linn
Linn sent out releases for
individuals who requested them. She said that her major work will begin after
the conference. She asked that material be sent to her as soon as possible. She
said that publicity had to
be sent out far in
advance. Things do not need to be in a special format. Mouw asked that people
keep Cindy informed and Evans added that publicity is very important. Brill
said that publicity is important be-
cause there are so many things going on at ALA that as much publicity as
possible is needed. Collins stressed that deadlines were important and that
information should be put together as early as possible.
GLENN ZIMMERMAN - LIBRARY
OF CONGRESS
Zimmerman said that LC
received more money than they requested and that there were 164 new permanent
positions for LC. He said that most of the positions were in the special
collections area, that 65-70 were professional positions. He added that LC has
an aging work force because of 4-5 years of cutbacks and that this was.a good
opportunity fo fill the positions as soon as possible. He handed out a list of
the positions, pay scales and said that LC was at the Placement Center if
anyone was interest-
ed in the positions.
Mouw added that he had
openings for three serials catalogers and an opening for an assistant
department head for serials cataloging. Linn said that she had openings for two
reference positions.
Evans announced the
reprographics number for copies: 1-3-607-5910-0-0000.
CONSTITUTION AND
BYLAWS - Susan Schmidt
Schmidt said that she
is the only member of the committee and that she is still revising the
constitution and by-laws with the name change.
She asked that the Executive board survey past presidents about Article
3-1, the announcement of the nominating committee. It was decided that the
Outgoing President will announce this committee.
LIBRARY SCHOOL
OUTREACH - Mollie Niemeyer
This committee has sent out
a lot of brochures and works closely with the Membership Promotion and
Relations Committee. Niemeyer announced that NMRT showed the highest percentage
of growth of all round tables during this reporting period. She said that the
committee got a good start under Robert Newlen's chairmanship. She said that the
committee has compiled a listing of addresses of all library schools (300-400
institutions) and that this listing is available if needed by members. A
listing of student
chapters and faculty liaisons is also available. Only a few presentations have
been done this year. Niemeyer asked that if members live near a library school
to contact them about doing a presentation. The committee is looking for new
ways to do outreach. She announced that CMSU has three job openings.
Mouw asked if mailing
"Footnotes" to schools would help. Niemeyer replied that this would
help, even if it were just to the 60 accredited programs. Mouw asked if there
was a packet for presentations, and
Niemeyer said that if anyone was interested in giving a presentation that she
would provide the information.
ORIENTATION - Debbie
Tenofsky (Pat Brill reporting)
The committee will
have their first meeting Sunday to discuss a keynote speaker for the annual
conference and orienation packets. More information about this program will be
available at the end of the conference.
STUDENTS TO ALA -
Richard Dickey
Dickey said that he had a
good committee that was working on the various aspects of the reception. He
said that the Minorities Recruitment committee would help with the reception
and asked what the budget for the reception was. Brill suggested transferring
$2000 from the social to SARA so that they are not dependent on vendors.
Abramson said that vendors could be used for printing, etc. but felt that the
shift of money was a good idea. Mouw indicated there was still some information
that needed to be finalized. He was approached by Linda Crismond, ALA Executive
Director, about merging the new members reception with the SALA reception. NMRT
has received no information on funding yet. He said he would try to meet with
her to get information.
Evans said that the reasons
ALA wanted to merge their reception with SALA's were: NMRT's is earlier, Sun.
vs. Mon.; it would help streamline the conference program; it is hard for ALA
officers and board to attend both; the merging would increase the scope,
publicity, and visibility of both receptions.
She said that NMRT would be allowed a one-half page ad in the conference
program at no charge. She asked for comments on the merger. Joan Kaplowitz said
that there should not be a conflict with the library school reunions on Sunday
night. Mouw said that the traditional date for the SALA reception was Saturday
afternoon but that had been dropped when ALA labeled that as a no-conflict
time. Conway suggested
negotiating., that the biggest problem was space and that ALA could possibly
find a location. Mouw said that he would like to move the orientation program
to Saturday morning with the SALA reception after that being a buffet lunch.
Evans said that to accomplish that there would need to be a lot of schedule
shuffling, that many people do not come to the conference until Saturday and
that then they have to register for the conference. Schmidt suggested that
attendees could come to lunch and then to the orien-
tation program in the afternoon. Abramson asked about the possibility of Sunday
morning. Sunday morning was considered bad because of swap and shop, Affiliates
Council, etc. Mouw moved to table the report until Monday. Abramson seconded.
The motion passed.
Evans asked if the two
receptions were combined and more people came if NMRT's costs would be
increased; if the reception is not funded by ALA, are the extra people worth
the extra visibility? Conway inquired if it was NMRT's function to train new
people or to put on all-conference receptions, that thinking about this would
help NMRT to make a decision since there are so many programs already. Mouw
announced that he would be re-examining the programming and that first-time
conference goers are people NMRT could attract. He was not opposed to the idea
to get more new members. Evans remarked that NMRT members are trying to get
active in other organizations too and that it is hard to get involved in other
things. NMRT will look at streamlining meetings and that Goals and Objectives
would be looking at this issue.
Bell asked what ALA did at
their new members reception. Evans answered that the head honchos of ALA
attended the reception and that it had been poorly attended. Niemeyer commented
that for the last two years, a representative from NMRT had attended the
reception and promoted NMRT. Conway
suggested that a new name for the reception is needed: would first-timers want
to attend a reception for students, etc. Kaplowitz asked if the two were
merged, who would be in charge. Mouw and Evans
agreed that NMRT would be in charge and that they would insist that NMRT
control the planning of the event. Evans said they would talk to Linda Crismond
at the orientation.
NEW BUSINESS
There was no new
business.
ANNOUNCEMENTS
The orientation will
be held at 2:00 in the Crystal Room. There will be executive board meetings
Sunday and Monday. Don't forget the social.
ADJOURNMENT
Bell moved to adjourn the
meeting at 11:30 A.M. Taylor seconded and the motion passed unanimously.