Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date:  October 13, 2006



**Committee Name:  NMRT Orientation Committee                                 



**Supervising Board Member:  Sally Bickley, NMRT Networking Director



**Chair, Co-Chairs, Assistant Chairs:  Catherine Gardiner, Chair,



**Committee members:


Catherine Gardiner, Chair,

Emily Barton,           

Scott Lancaster,

Laurie McHenry,

Leslie Sierra,

Danielle Skaggs,



**Committee Charge:          

The Orientation Committee plans and conducts orientation programs at Midwinter and Annual Conference. The orientations will include an introduction to ALA, NMRT, the conference, the exhibits, and the host city. The program promotes the ALA conference theme and provides the opportunity for other ALA divisions and round tables to distribute literature and promote their organizations.



**2006 - 2007 Project Description / Goals: 

The committee's goal is to plan, advertise and present two well-attended, stimulating programs at the Midwinter and Annual conferences. We will invite speakers to talk about ALA, NMRT, the conference cities, and navigating the conferences, and will request and distribute literature from all ALA divisions and NMRT committees and round tables with the goal of gaining new members.



**Specific Objectives (numbers, tangible end-products): 

  • Create a website for the committee.
  • Present a program to 100 attendees at Midwinter and 150 at Annual.
  • Distribute, collect and peruse evaluations for suggestions that will help improve the programs.
  • Gain new members for NMRT and its committees and round tables.
  • Update handbook entry.



Financial Report Section:

Your budget appropriation (see budget)

a. $600.00

Amount which you have spent so far this year

b.       0.00

Your estimated additional expenses this year

c. 600.00

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 600.00

Difference between budgeted amount and total expenses from above (a-d)

e.      0.00


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 

Bags from Ebsco (value: c. $500)



g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

The committee has not made this request yet.




h. Vendor support received: (From the above list, what if any, has been received?)




Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 

The committee needs a webpage and has been contacted by the Web Committee liaison. Information for the page will be sent to him shortly, and additional information about the meetings will be sent soon after it is available. The program information is requested for about a month before each conference.



b. On-site conference volunteers: (include estimated numbers needed and brief job description)

The committee needs about five people to stuff bags on Friday, January 19th, afternoon. Orientation Committee members should be able to handle this but we welcome anyone to join us. Two or three of the committee members are needed to greet people as they arrive at the meeting, hand out bags, and distribute evaluations and additional materials.


c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 

  • Announcement on webpage
  • Press release for NMRT webpage
  • Posting to listservs



**Report submitted by:  Catherine Gardiner


**Email address: