Committee Planning Report

NOTE: ** = Required Field

 

 

**Type of report being submitted: Committee Planning Report

 

**Date: October 10, 2006

 

**Committee Name:  Nominating Committee

 

**Supervising Board Member:  Nadine Flores

 

**Chair, Co-Chairs, Assistant Chairs:  Erin Ellis

 

**Committee members: 

Tiana French

Faye Harkins

 

**Committee Charge:  To secure and prepare a slate of candidates for NMRT's annual election.  According to the bylaws, "to prepare for an election held in odd numbered years, a slate for Vice-President, Secretary, Treasurer, and two Directors," and "In even numbered years a slate for Vice-President, Secretary, and two Directors."  Additionally, the committee will hold a Candidate Forum for the candidates to express their statements of concerns as well as allowing members to ask questions.  This forum will be held online and at the Midwinter Meeting.

 

**2006 - 2007 Project Description / Goals:  Identify offices to be vacated; solicit nominations and recommendations for vacant offices; submit a slate of candidates to the NMRT Executive Board for approval; collect biographical information on candidates, prepare ballots, and communicate with candidates; work with the Governance Committee to include Constitution and Bylaws changes on the ballot, along with candidate information; coordinate and host online and in-person candidate forums; maintain web page on the NMRT site with candidate information.

 

**Specific Objectives (numbers, tangible end-products): 

  1. solicit input from NMRT membership
  2. provide candidates with information on each office such as responsibilities, expectations, and other pertinent information
  3. confirm intent to run and eligibility of each potential candidate before presenting the slate for board approval
  4. request board agenda item to approve candidate slate before ALA ballot deadline
  5. request exact ballot text from governance, if any, before ALA deadline and keep the ballot on file for one year as committee working file
  6. see that ALA forms are delivered to all candidates that require biographical information, a Statement of Concern, and the candidates' signatures.  Provide candidate all the necessary paperwork and requirements for the ballot, forums, and any other projects the help disseminate information on the candidates and election.
  7. conduct a candidate in-person forum at Midwinter conference.
  8. conduct and complete an online candidate forum before election begins
  9. disseminate voting information including the ALA cut-off date for voting eligibility.
  10. Ensure that election results are accessible to members easily through various channels.  Keep a copy of NMRT results on file for one year as committee working file.
  11. Include number of eligible voters and ballots cast in committee's final report.

 

Financial Report Section:

Your budget appropriation (see budget)

a. 0

Amount which you have spent so far this year

b. 0.00

Your estimated additional expenses this year

c. 0.00

Total of amount spent and additional "estimated" expenses for this year (b+c)

d.0.00

Difference between budgeted amount and total expenses from above (a-d)

e. 0

 

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 

none

 

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

None.

 

h. Vendor support received: (From the above list, what if any, has been received?)

None.

                                                     

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 

 

We will need the Web Committee to update the Nominating committee's web pages. 

 

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

None.

 

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 

News releases to Footnotes; posting to listserv soliciting nominations; announcement of online and in-person forums on listervs; candidate information submitted to Footnotes, listservs, and NMRT web site; news release to Footnotes on election results and posted on web site.

 

**Report submitted by:  Erin Ellis

 

**Email address:  eellis@ku.edu