Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date: October 10, 2006



**Committee Name:  Student Reception Committee




**Supervising Board Member:  Samantha Schmehl Hines




**Chair, Co-Chairs, Assistant Chairs:  Heather Lea Moulaison




**Committee members:  C. William Gee, Kristin Whitehair, Sarah Krygier, Marcy Strong, and Andrea Cheney.




**Committee Charge:  The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables.  To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of division/round tables, and library school deans) during the early days of the conference.




**2006 - 2007 Project Description / Goals: 

This year's Student Reception will use ALA President Leslie Burger's theme “Libraries Transform Communities. As in the past, this year we will invite speakers from all ALA round tables and divisions to speak to the students, distribute flyers and answer questions.  In their short speeches, speakers will explain what their organization does, what it can do for students, and how students can get involved.

Publicity is key to the success of the reception.  We will advertise in all of the usual venues (listservs, Footnotes, etc.), and try to find innovative ways to advertise to students at nearby library schools who may not yet be NMRT or ALA student members and who wouldn't know about this program otherwise.




**Specific Objectives (numbers, tangible end-products): 

Immediate goals

1) Turnout: have between 50-100 participants in attendance, more attendees is preferable.

2) Speakers/”Entertainment”: have speakers from at least half of the divisions and round tables present for 2-5 minutes on their organization.  Speakers should last for at least ½ hour, and should allow ample time for the awarding of the Student Chapter of the Year Award.


Long-term goals

1) Of the attendees, at least half will become (or remain) members of ALA and NMRT by the end of 2007. 

2) Attendees will apply what they learn from speakers during the Student Reception, and will go on to participate in other divisions and round tables.


Financial Report Section:

Your budget appropriation (see budget)

a. $1,850

Amount which you have spent so far this year

b.          0

Your estimated additional expenses this year

c.          0

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. $1,850

Difference between budgeted amount and total expenses from above (a-d)

e.          0


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 




g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)




h. Vendor support received: (From the above list, what if any, has been received?)




Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 




b. On-site conference volunteers: (include estimated numbers needed and brief job description)


None, assuming 2-3 committee members are able to attend.  Otherwise, may need help with directing human traffic as folks file in.


c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 


Notice in Footnotes about the reception

Publicity on e-mail lists (NMRT-L, NEWLIB-L, NEXGENLIB-L, etc.)

SASCO representatives contacting their respective library science programs

Email to student lists at local library science programs



**Report submitted by:  Heather Lea Moulaison


**Email address: