Committee Final Report

NOTE: ** = Required Field

 

 

**Type of report being submitted: Final Report

 

**Date: 7/3/2006

 

**Committee Name: Booth Committee

 

**Supervising Board Member: Michelle Millet

 

**Chair, Co-Chairs, Assistant Chairs: Sally Bickley & Consuela Cline, co-chairs

 

**Committee members: Heather Moulaison, Stephanie DeClue, Adelaide Myers, Jessie Copeland, Micaela Marcus-Boyer, Marcy Strong, Diana Duncan, Lee Twombly, Larissa Gordon.

 

 

**Goals, Objectives, Projects completed (including, but not limited to, any procedures, tip sheets, checklists, etc. created during the reporting year):

Goal 1: Arrange a professional Booth at ALA New Orleans for publicizing NMRT and its activities as well as the benefits of membership.

The Booth Committee arranged with GES, the Exhibitor contractor, ALA and Quality Books to have a booth, with furnishings and a display panel at the New Orleans Convention Center. We counted a total of 352 visitors to the Booth, with the following breakdown: Saturday =110; Sunday = 142; Monday = 70; and Tuesday =30.

 

We had a total of 30 volunteers staffing Booth #3461, over 4 days and 29 hours. [We closed the Booth at 1 pm on Tuesday]. We had 4 Booth committee members assist with set up on Friday afternoon, and 3 members and 1 additional volunteer assist with tear down on Tuesday.

 

We donated 1 gift basket to the Exhibitor Round Table Silent Auction. Our basket sold for $45, and the proceeds of the auction go toward library scholarships. We had 2 additional baskets to offer to participants who entered our drawing. The baskets were filled with items that NMRT members had sent the Booth committee. They were items from their libraries, their towns or universities. We asked exhibit goers to complete a membership survey, which will be given to the Membership Committee. We had approximately 215 membership surveys filled out. The 2 baskets from the Booth were won by Eboni Curry of the DC Public Library, and Amanda Myers, of Mary Baldwin College, in Staunton, VA.

 

Goal 2: Maintain a committee presence on the NMRT website, particularly for communicating the work of the committee to all NMRT members and for recruiting volunteers for ALA New Orleans.

 

 

Web committee member, Karen Kohn, assisted the booth in updating the NMRT website. Jessie Copeland of the Booth Committee maintained the Booth Volunteer Schedule.

 

Goal 3: Revise and update Booth procedures.

 

Volunteer information and the print version of the Booth handbook was updated for volunteers to use while staffing the Booth. The online Booth handbook and timeline will be updated by July 31, 2006.

 

Goal 4: Investigate purchase of a mobile, re-usable exhibit system (including furniture, signage, storage, and carpet) to replace the existing display board and annual furniture/carpet rental.

 

This was not accomplished and will be on the list for next year's committee.

 

**Action Items/Issues To Be Resolved What plans/projects remain which will be carried over or postponed until next year? Have there been any substantial changes in plans requiring a reconsideration or cancellation of projects? Information regarding such will be helpful for future chairs and planners.

 

Next year's committee needs to investigate a new self-contained in-line booth in order to present NMRT as a professional, polished organization. It should make life easier for the Booth Committee, as we now have to cobble together a booth from different sources.

 

The NMRT President requested that we send the membership flyers requesting committee appointments to her. This, however, is a large job, with over 215 responses to compile. Although the President would like to appoint people in a timely way, I would like to see the Membership Promotion, Diversity, & Recruitment committee take charge of this task in the future. Perhaps they can assign one member to pick up the completed flyers at the end of the exhibits and process them for use by the President who will be assigning members to committees.

 

Two large bags containing Ebsco bags were delivered to the Booth after the completion of the Orientation program. There were also many flyers for non-NMRT organizations. The Booth committee was not prepared to transport the bags back to the ALA office for transport and storage back to Chicago. It would be a good idea if someone from the Orientation Committee could assist the Booth Committee in transporting the items to the ALA office.

 

Financial Report Section:

Your budget appropriation (see budget)

a. 500.00

Amount which you have spent this year (so far)

b. 145.59

Difference between budgeted amount and amount spent (a-b)

c. 354.41

 

**Report submitted by: Sally Bickley

 

**Email address: sally.bickley@tamucc.edu