NOTE: ** = Required Field
**Type of report being submitted: Committee Final Report
**Date: June 15, 2006
**Committee Name: NMRT Nominating Committee
**Supervising Board Member: Sally Gibson
**Chair, Co-Chairs, Assistant Chairs: Erin Ellis
**Committee members: Tiana French, Jessica Hutchings
**Goals, Objectives, Projects completed (including, but not limited to, any procedures, tip sheets, checklists, etc. created during the reporting year):
a) solicited nominations and recommendations for vacant NMRT offices
b) prepared a slate of candidates
c) communication with candidates and NMRT membership (via NMRT-L and Footnotes)
d) prepared ballot
e) hosted a 30 minute in-person candidate forum during the NMRT All-Committee meeting at Midwinter
f) hosted a 3 week long online candidate forum; also included ALA Presidential candidates
g) updated NMRT Nominating web pages to reflect current election year candidates and information
h) Distributed a listing of NMRT members, in good standing, running for other ALA offices
i) communication with Kim Sanders and the Governance Committee in ballot preparation
j) There were 442 ballots cast. Total number of eligible NMRT voters in 2005-2006: 1730 (based on the 2005-2006 ALA Handbook of Organization)
**Action Items/Issues To Be Resolved – What plans/projects remain which will be carried over or postponed until next year? Have there been any substantial changes in plans requiring a reconsideration or cancellation of projects? Information regarding such will be helpful for future chairs and planners.
a) The NMRT Nominating web page needs to be updated to reflect this year's results.
b) It would be useful to identify better/different ways to include the NMRT membership more – especially in regards to what questions are asked during the forums. This year we attempted repeatedly to solicit input from members via NMRT-L with little response. Perhaps a short survey could be done to determine what interests (if any) the membership has in the NMRT leadership and cabinet, what could be done to increase participation, etc.
c) Handbook could use some updating, particularly the dead links.
I'd like to suggest that the GMail account that has been established continue to be used as a homebase account for this committee (assuming that a special NMRT or ALA account cannot be done). This committee handles an enormous amount of e-mail and it's good to have a separate, large account so a work or personal email does not clog up. Also, the Sender from this account is “NMRT Nominating” so it is easily identifiable to recipients; whereas, some may get confused when it is a personal name in the Send field. I think a passing on of passwords could be done easily and each new chair could change it upon their takeover.
Running the online forum can be awkward and very time-consuming. Regularizing the schedule and making it relatively adaptable from year-to-year will help tremendously.
This year we also formalized the in-person candidate forum more than it had been in the previous year. I suggest that this practice continue as it is an important opportunity for NMRT members to see and hear from the candidates and it is important that candidates have an opportunity to speak publicly about why they are running and their ideas for NMRT. As noted by the supervising board member this year, candidates should be able to effectively address questions and the membership if they are going to be effective leaders in the round table.
It will also be important for future chairs of this committee remember to keep in contact with their web liaison to make web site updates timely. Also, don't forget to consult with the Governance committee before preparing the ballot!
Financial Report Section:
Your budget appropriation (see budget)
Amount which you have spent this year
Difference between budgeted amount and amount spent (a-b)
**Report submitted by: Erin L. Ellis
**Email address: firstname.lastname@example.org