Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date: 4/30/06



**Committee Name:  Archives Committee




**Supervising Board Member:  Jeannette Ho




**Chair:  Wendy Westgate




**Committee members:  Anna Ferris, Samantha Franklin, Elizabeth Goldman, Laura Hall, Janel White, Geoff Morse, Clayton Garthwait, Marty Firestein, Kelly Leu, Leah Massar, Anne Marie Gruber




**Committee Charge: 

To manage the NMRT Archives Program, which includes the gathering, preservation, and provision of access to NMRT documentation in paper and electronic formats. To establish a comprehensive records management plan, facilitated by policies and guidelines, which can be implemented and modified as needed.



**2006 Project Description / Goals: 

By posting a request to the NMRT listserv, we succeeded in expanding the number of members on the committee, which has enabled us to handle the backlog of reports to input. In 2006, we will continue to stay on top of the inputting of committee reports. We will also continue to pursue our digitization project, whereby pre-2002 reports (which were submitted in paper format only) can be digitized and added to the NMRT database.

To proceed with the digitization project, we would ideally find committee members with access to a scanner, but we will also post a request of this nature to the NMRT listserv.


**Specific Objectives (numbers, tangible end-products): 

The batches of Committee and Offices Planning and Progress reports that were submitted at the end of 2005 and the beginning of 2006 have all been input into the database. When the Final reports start coming in I will send those out to the committee members for inputting. Now that we have so many members working together, we can complete this task in a timely manner.


Paper copies of the 2004-2005 reports, as well as the 2005-2006 reports already in the database, will be compiled and sent to the ALA Archives at the University of Illinois at Champaign-Urbana.



Financial Report Section:

Your budget appropriation (see budget)

a. 0

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. 0

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 0

Difference between budgeted amount and total expenses from above (a-d)

e. 0


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:  N/A




g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?) N/A




h. Vendor support received: (From the above list, what if any, has been received?) N/A




Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a.      Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):  We need NMRT members with access to a scanner to help us scan in old NMRT reports. The NMRT Archives Database server is maintained at LSU by William Armstrong.




b. On-site conference volunteers: (include estimated numbers needed and brief job description)



c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 

Postings on the NMRT listserv to regarding the needs of the Archives Committee and how NMRT'ers can get involved.



**Report submitted by:  Wendy Westgate


**Email address: