American
Library Association
JUNIOR MEMBERS ROUND
TABLE
Executive Board Minutes
January 10, 1979
8:00 a.m. – 12:30 p.m.
The JMRT Board meeting
was called to order by Joyce Wyngaarden, President, at 8:10 a.m. A quorum was
determined and the agenda was updated.
BUDGET – Sharon Stewart
Sharon announced the
budget had been revised by Beth, Joyce and herself. She went over each item on
the budget. (See attached revised budget). There was discussion concerning the
denial of the Membership Meeting Committee's money request and Affiliate
Council requested another $100.00 for Affiliates Development. It was moved and
seconded to adopt the budget as amended.
AFFILIATES COUNCIL –
June Breland
June reported that she
had appointed Sheila Merrell as acting Vice President of Affiliates Council,
after the resignation of Wilton Burwell. At the Midwinter Affiliates Council
meeting, Sheila was elected to that office.
Maryland, Ohio,
Arkansas, and Oklahoma have received developing seed money. And it is hoped that
California, Nebraska, and Oregon will soon be awarded seed money.
The “Mission Impossible”
slide show used at orientation, 1978 had been updated and adopted as an
Affiliates project with multiple copies now available. Mississippi, Arkansas,
Oklahoma, Nebraska, and Southeastern Library Association have used the slide
show.
As recommended by the
Executive Board, June (with the assistance from Lynn Baird and Joyce
Wyngaarden) wrote a letter to the Pacific Northwest Library Association
concerning the establishment of a JMRT. A letter was received from Gary Strong
of PNLA by June prior to Midwinter, but it sounded as if all efforts were in
vain.
GRASSROOTS GRANT – June
Breland
June announced that she
had received work that Baker & Taylor is willing to fund a grant program
for another year.
Ten states and D.C. have
awarded the grants. Four other states received no applicants and asked for
permission to postpone grant dates to next year.
June reported from the
Affiliates Council that many states had difficulty in awarding the programs to
students. Much discussion had developed in Council over the need for
modification of the program for the next year. Council voted to postpone any
definite decision until the June meeting giving more states time to implement
grants and a more solid basis on which to judge the grant program.
June read the Affiliate
Council's recommendation to the board: “The Affiliates Council recommends that
JMRT accept the Baker & Taylor offer for funding with the reservations that
the program may be modified as needed.”
It was moved and
seconded that the board accept the Affiliates Council recommendation.
ARCHIVES COMMITTEE –
Celia Moore
Celia mentioned that the
Archives Committee had been formed last year because of the problems of what
happens to JMRT materials after being sent along.
Guidelines have been
developed for Committee Chairmen on what should be kept, discarded and how to
send materials.
Celia is now ready to
accept archival material.
CONFERENCE COORDINATION
– Kris Dahlen
Kris reported that she
had attended all nine committee meetings under her supervision and that
everything is going fine. She is pleased with the work and thinks we will all
be pleased in Dallas.
AFFILIATES DEVELOPMENT –
Sheila Merrill
Sheila inquired about
the budget, stating that she needed more money in order to award the $50.00
seed money to Developing Affiliates. Joyce assured Shelia that if it became
imminent that money was needed, she, June and Sheila would work it out.
There is a new
Affiliates Development Committee established and Sheila had been working with
the committee which represents all sections of the United States.
LOCAL ARRANGEMENTS – Pam
Bonnell
Pam requested that
anyone needing anything done in Dallas before the conference, call her. She can
even do printing at her library's expense.
After talking with the
editor of “A Guide To Downtown Dallas,” (a quarterly publication in Dallas),
the editor decided, Pam stated, to include a section on libraries in downtown
Dallas during the convention time. Pam requested that we all look at this
summer issue.
MIDWINTER ACTIVITIES –
Cary Frederick
Cary announced that
approximately 150 people attended the Orientation program and over 75% of those
were the first time Midwinter attendees. Sixty six JMRTers attended that
Midwinter social dinner.
Cary recommended that
the revised budget be maintained for this committee in the future and that it
be appointed as a standing committee.
Joyce Wyngaarden
recognized Scholastic Press who provided posters, and support.
Gary Huggins and
Thompson McGee were also recognized for the good job done on the “Guide to
Washington, DC”.
ORIENTATION COMMITTEE –
Nancy Bettencourt
Nancy reported that the
committee had met and they were planning the program around the theme of
“Strike it Rich”. The speakers and participants had been asked and the
committee waiting for confirmation.
SOCIAL - Kippy Jagoe
Kippy modeled western
clothes worth $700 from Cutter Bill's in a demonstration to show what might be
worn at the social, if held at the Longhorn Ballroom. Various items that Kippy
had made or trimmed were also modeled.
It was moved and
seconded to accept the recommendation of the Social Committee to go to the
Longhorn Ballroom with an amendment to have the fashion show, but not the
square dancing.
A motion was adopted to
accept $8.50 in advance of the conference week and $10.00 at the conference as
prices for the social. Vendors would be allowed to purchase the $8.50 till
social time.
SUITE COMMITTEE - Anthony Benoit
Anthony thanked Pam
Bonnell for locating a suite in the Adolphus Hotel and even securing the number
of the suite (#1146), in advance. The suite will have six women and four women.
Suite guidelines will go
into effect in Dallas. Open hours will be announced in the President's Memo. A
new method of billing the suite residents in advance for six nights will also
go in effect (for trial). A host orientation meeting will be held early at the
convention.
PUBLICATION COMMITTEE –
Carolyn Jeffries
Carolyn stated that she
was charged with the duty of selecting an advertising statement for JMRT
publications. Paula, Bob Halcums and Carolyn had met and had drawn up proposed
advertising policies. (See report for complete guidelines).
Camera ready unsolicited
advertising will be accepted in FOOTNOTES only. Subject to the discretion of
the editor and to the other guidelines listed on Carolyn's report.
It was moved and
seconded that we accept the advertising policy from the Publications Committee.
FOOTNOTES – Bob Halcums
Bob reminded people to
send items for release at least eight to twelve weeks in advance. Most of the
work to be done in advance of the Annual Conference.
COMMITTEE ON GOVERNANCE
– Jon Scheer
On the Olofson Award,
referred to the COG Committee, Jon stated the problem had been with publicity.
The Committee recommended Olofson Award remain one more year as is with greater
emphasis on publicity. The Committee suggested that Beth as incoming President
appoint the chair of next year's committee as soon as possible in order to have
continuity.
COG feels that after one
year, the Olofson Award should be evaluated again to determine if indeed
publicity was the problem.
The efficacy of JMRT
programming in general was another duty assigned to this committee. Questions
will be asked of every committee and directors to be answered by the first
board meeting in Dallas.
MEMBERSHIP, CONTINUING
EDUCATION AND AWARDS – Ann Scott
Ann Scott reported that
she had heard nothing from a couple of her committee chairs all year. There is
a vacancy for the LAMA/PAS Liaison. The Minorities Recruitment Chair has not
contacted Ann at all.
Ann suggested the
Director serve only as an ex-officio member of the Professional Development
Grant Committee, in order that the Director not have conflicts with her other
committee meetings.
Library Education
Assembly seems to be geared to education supportive staff rather than
continuing education for the profession. Ann will prepare an article for
FOOTNOTES on this matter to enlighten JMRTers on middle management.
CLENE LIAISON – Blanche
Wysor
Blanche will put a
questionnaire in the April FOOTNOTES to receive feed-back on what JMRTers are
needing and what professionals are looking for in continuing education.
LITA LIAISON – by Leslie
Burk given by Ann Scott
Leslie sent her written
report that stated the proposed topic for the Dallas Conference Joint Program
is: FUTURE SHOCKED…HOW CAN LIBRARY TECHNOLOGY SURVIVE A NATIONWIDE TAXPAYER'S
REVOLT? Speakers and participants have been contacted to speak on the above
topic. Which should enlighten the general membership about new trends and
developments in the areas of automation and other technology.
MEMBERSHIP REPORT –
Susan Broomall
The Committee is sending
out membership fliers to people who are state JMRT members, but not ALA, also
to student members of ALA.
A sales project will be
a notebook with JMRT logo on front.
Colette Wagner will have
a Committee Preference form in FOOTNOTES and other journals, and a letter
campaign will be initiated by the committee.
ALA membership is
thinking of increasing dues, which would have to be voted on by total
membership. The use of credit card had been suggested as well as hiring a
marketing research firm to study the dues structure. In Dallas the New Member
Suite will be coordinated with the Council Suite allowing new members the
opportunity to meet the brass of ALA.
PROFESSIONAL DEVELOPMENT
GRANT – Janis Bruwelheide
Winners Mary B. Mayer,
Erlene Bishop, Jerald Merrick and Vivian Williams were announced at
Orientation. As a result of calls to Art Plotnik and John Barry, articles
should be coming out on JMRT. Art Plotnik's will be a profile of: What JMRT is.
John Berry's will be on: First Comers View of ALA.
TRAVEL NETWORK – Larry
Weitkemper
Larry recommended that
in the future, the Network no longer focus on the entire country, but a core
group of states near wherever the conference might be held. He also recommended
the Network concentrate on Annual Conference only. Another recommendation was
that the directory become a two-year directory, or have a vice-chairman
appointed.
On the subject of
combining the Roommate Exchange with the Network, the committee strongly urged
that it not merge.
Larry stated that there
is a need for a way to evaluate the Network.
ANNOUNCEMENTS
Joyce reminded all that
letterhead stationary not picked up at the conference would be available from
Wedgeworth's office. Joyce also requested that committee chairmen send names
and addresses of people requesting to be placed on their committee.
Beth Bingham requested
help to work on grant proposals.
Gail Terwilliger
announced that Boothsitting will be held at conference everyday from 12:00 to 2:00.
People desiring to volunteer next summer, please contact her. Boothsitters will
not be limited to JMRTers this year.
Margaret Stewart
announced that the Exhibits Roundtable will have their own booth at convention
this year and had requested assistance in staffing it. The ERT members felt
that JMRTers would give them a hand.
Pam Bonnell having just
arrived from a Council meeting expressed her concern about the possible suit
against ALA for moving the convention site to another location. Pam suggested
that if JMRT made any money on the Social, that they pledge $500.00 to the
cause. Joyce stated that since Council still was in session that things might
change and that JMRT should table any action until the Annual Conference so
that we might see what action had been taken.
Carrie Alford mentioned
that the ERT Board would like to announce the Friendly Booth Award winner at
their banquet, but would prefer that the award be given at the JMRT Membership
Meeting.
Beth Bingham announced
that David Frye will be the speaker at the ERT banquet and that the banquet is
always a good one.
An announcement was made
that the officers of JMRT should stay for a picture to be taken for FOOTNOTES.
It was moved and
seconded that JMRT adjourn until Dallas.
EXECUTIVE COMMITTEE
MEMBERS PRESENT for the January meeting were: Joyce Wyngaarden, Beth Bingham,
Jan Dickens, Kristen Dahlen, Pamela Bonnell, Bob Halcums, Janis Bruwelheide,
Tom Carter, Anthony Benoit, Celia Moore, Blanche Wysor, Kippy Jagoe, Nancy
Bettencourt, David Warren, Judy Sessions, Susan Broomall, June Breland, Stan
Bustetter, Ann Scott, Carolyn Jeffries, Paula Murphy, Cary Frederick, Larry
Weitkamper, Shelia Merrell, Sharon Stewart, Carrie Alfore, Jon Scheer, and
Margaret Stewart.
GUESTS
Kevin Rosswurn, Tom
Blumenthal, Julia Bilxrud, Robert Boyer, Colette Wagner, and Susan Seide.
Respectfully submitted,
Margaret Stewart
Secretary