Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date: 8/15/05



**Committee Name: Nominating



**Supervising Board Member:  Sally Gibson



**Chair, Co-Chairs, Assistant Chairs:  Erin Ellis



**Committee members:  Christiana French, Jessica Hutchings



**Committee Charge:  To secure and prepare a slate of candidates for NMRT's annual election.  According to the bylaws, "to prepare for an election held in odd numbered years, a slate for Vice-President, Secretary, Treasurer, and two Directors," and "In even numbered years a slate for Vice-President, Secretary, and two Directors."  Additionally, the committee will hold a Candidate Forum for the candidates to express their statements of concerns as well as allowing members to ask questions.  This forum will be held online and at the Midwinter Meeting. 




**2005 - 2006 Project Description / Goals:  Identify offices to be vacated; solicit nominations and recommendations for vacant offices; submit a slate of candidates to the NMRT Executive Board for approval; collect biographical information on candidates, prepare ballots, and communicate with candidates; work with the Governance Committee to include Constitution and Bylaws changes on the ballot, along with candidate information; sponsor online and in-person candidate forums; maintain web page on the NMRT site with candidate information.




**Specific Objectives (numbers, tangible end-products): 

  1. Solicit input from NMRT membership.
  2. Provide candidates information on each office such as responsibilities, expectations, and other pertinent information.
  3. Confirm intent to run and eligibility of each potential candidate for presenting the slate for board's approval.
  4. Request board meeting to approve the slate of candidates before ALA ballot deadline.
  5. Request exact ballot text from governance, if any, before ALA deadline and keep the ballot on file for one year as committee working file.
  6. See that ALA forms are delivered to all candidates that require biographical information, a "Statement of Concern," and the candidates signature. Provide candidate all the necessary paperwork and requirements for the ballot, forums and any other projects that help disseminate information on the candidates and election.
  7. Conduct a candidate in-person forum at Midwinter Conference.
  8. Conduct and complete an online candidate forum before election begins.
  9. Disseminate voting information including the ALA cut-off date for voting eligibility.
  10. Ensure that election result is accessible to members easily through various channels.  Keep a copy of NMRT results on file for one year as committee working file.
  11. Include number of eligible voters and ballots cast in committee's final report.


Financial Report Section:

Your budget appropriation (see budget)


Amount which you have spent so far this year


Your estimated additional expenses this year


Total of amount spent and additional "estimated" expenses for this year (b+c)


Difference between budgeted amount and total expenses from above (a-d)



f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:   None



g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?) None



h. Vendor support received: (From the above list, what if any, has been received?) None



Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)


a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):  Last year's chair suggested that web page information be handled directly by the Nominating cmte so that the Web cmte doesn't have to deal with several changes in a limited amount of time.


b. On-site conference volunteers: (include estimated numbers needed and brief job description) None


c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):  News release to Footnotes soliciting nominations; posting to listservs soliciting nominations and recommendations; announcement of online and in-person forums on listservs; candidate information submitted to Footnotes, listservs, and NMRT website; news release to Footnotes on election results and posted to web site.



**Report submitted by:  Erin Ellis


**Email address: