American
Library Association
JUNIOR
MEMBERS ROUND TABLE
Executive
Board Minutes
January 8,
1979
9:30 a.m. –
12:30 p.m.
The ALA/JMRT
Executive Board meeting was called to order by President Joyce Wyngaarden at
9:40 a.m.
EXECUTIVE
COMMITTEE MEMBERS PRESENT
Sharon
Stewart, Beth Bingham, Jon Scheer, Pam Bonnell, Gail Terwilliger, Sue Stroyan,
Nancy Bettencourt, Janis Bruwelheide, Carolyn Jeffries, Kippy Jagoe, Celia
Moore, Bob Halcums, Kristen Dahlen, Tom Carter, Stan Bustetter, Ann Scott,
David Warren, Carrie Alford, Janice Beck, Ann Vidor, Blanche Wyson, Jan
Dickens, Anthony Benoit, Cary Frederick and Margaret Stewart.
GUESTS
Karen
Stoudenmier, John A. Mooman, Mary B. Mayer, Barbara Tooker, Larry Iraim, G.
David Anderson, and Al Tweedy.
All the
above people were introduced. A quorum was determined and it was also
determined that two Affiliates officers could vote since twenty eight
Affiliates had paid.
AGENDA
Changes were
made on the proposed agenda and it was then adopted.
APPROVAL OF
MINUTES – Margaret Stewart
Margaret
announced that all board members should have received copies of the minutes and
asked if there were any corrections, additions or deletions to be made. There
were no corrections and a motion was made and carried to dispense with the
reading of the minutes.
STAFF
LIAISON – Beth Thompson
Beth
Thompson, Staff Liaison from Mr. Wedgeworth's office was introduced and asked
that anyone having problems please contact her.
PRESIDENT'S
REPORT – New Matters for Consideration – Joyce Wyngaarden
Joyce
commented that stationary was available at the conference and Beth Thompson of
ALA will send out envelopes. A reminder was given to carbon people on
correspondence and telephone calls. Needed are written procedures for tasks to
be performed. Anne Hollingsworth has been appointed to chair an Annual
Conference Social Ad-Hoc Sub Committee which will develop written procedures
for disposal of collected monies in Dallas.
The
Affiliates Suite Committee has already written procedures that are pending
approval of Affiliate Council.
The
President was contacted by the Office for Library Services to Disadvantaged to
determine if there are areas of mutual concern for JMRT and OLSD. OLSD also
expressed the willingness to set up a liaison between them and JMRT. Joyce
would later ask for feedback from the board on this matter.
Jackie
McGirt has resigned as liaison to LAMA; therefore, people interested in that
position should contact Joyce. A donation to Freedom to Read Foundation had
been made. A few copies of an updated committee directory are available. Since
picture-taking in JMRT has never been organized, it would be helpful if anyone
taking pictures would identify themselves and make their pictures available.
TREASURER'S
REPORT – Sharon Stewart
Last year's
social made over $2,000 and the cash balance from last year is $7,042.07.
Projected income from dues it $6,000 and from other sources, $250.
Members of
the committee were asked to let it be known if anyone wanted to give up their
allocated sum or if anyone needed additional monies. After tallying those
figures, Joyce, Beth Bingham and Sharon would meet to determine adjustments and
report to the Board for further consideration.
A question
on Midwinter Activities figures showing in the red was answered with the fact
that Joyce, Sharon and Beth had given the okay for Midwinter Activities
Chairman, Cary Frederick to spend extra money on printing of pouches and
audio-visual equipment.
VICE-PRESIDENT'S
REPORT – Beth Bingham
Beth
requested that people interested in serving on committees next year contact
her. Also, chairmen of two year committees should immediately reserve meetings
times for next Midwinter, as well as
New York (even one year committees should do so for New York). A reminder was
given to send carbons of their correspondence to Beth.
Beth also
announced that she was looking for people to assist with preparing proposals
for the J Morris Jones/Bailey K. Howard, due March 31. She suggested that we
submit a proposal either for orientation and/or membership, but was open for other suggestions.
NOMINATION
COMMITTEE – Jan Beck
Jan
presented the following slate of candidates for office:
Vice
President: Kris Dahlen, Anne Hollingsworth
Secretary:
June Breland, Bob Halcum, Mary Nicholson
Directors:
Susan Broomall, Tom Carter, Larry Weitkemper
Petition for
1980 ALA Council to 1979 ALA Nominating Committee: David Warren, Sharon Stewart
Petition for
1981 ALA Council to 1980 ALA Nominating Committee: Beth Bingham, Judy Sessions,
Henry Stewart, Joyce Wyngaarden
A motion was
carried to adopt the list from the nominating committee. Anyone else wishing to
run must send a petition and statement to Secretary Margaret Stewart by April
12.
Jan also
announced that both she and Joe Edelen would be petitioning to run for Council,
but not through JMRT since they were on the Nominating Committee. Margaret
Stewart was already on the list from ALA Nominating Committee to run for
Council and is the only JMRT member on the list.
CONSTITUTION
AND BYLAWS – Stan Bustetter
Stan
reported that the committee had reviewed the constitution to reflect the
amendment to bylaws adopted at membership meeting, summer 1978 which is to
suggest JMRT names for ALA Council to the ALA Nominating Committee.
GOVERNANCE
REPORT – Jon Scheer
The
committee plans to ask every JMRT committee to evaluate themselves by
responding to five or six questions formulated by the committee. The committee
is to meet (delayed due to late arrival of committee members) and Jon will
report again.
Ann Scott
asked about the Olofson fund, as she understood it had been referred to the
Committee on Governance in the past. Jon responded that the Olofson was
established by a membership resolution and to change that, a membership vote
would have to be taken. (Jon was Olofson chairman last year).
ERT LIAISON
– Carrie Alford
Carrie had
two questions for which she wanted the board's reaction. (1) A decision on
whether the boothsitters project would be provided for ERT next summer and (2)
whether the Friendly Booth Award should be awarded at the ERT banquet or should
be awarded at the JMRT membership meeting? Carrie also reminded the board that
no offers from vendors could be accepted by them, and that all offers for
assistance should be referred to her as liaison.
The
boothsitters project was on the agenda to be discussed before the day's session
would end and would be discussed at that time. No vote was taken, but it was
suggested that Carrie ask the ERT Board what they would like JMRT to do for
them.
BOOTHSITTERS
PROJECT – Gail Terwilliger
Gail
reported that her assignment was to determine if JMRT should continue the
boothsitting for exhibitors and if so, to develop guidelines. She has requested
input via FOOTNOTES and had some response. She would like to open the table for
reaction about the project from the Board.
After much
discussion, a motion was made, seconded and the Board voted to have a
Boothsitting Project again this summer. Gail it to get with Joyce, Beth and
Carrie to develop guidelines.
SOCIAL
COMMITTEE – Preliminary Report – Kippy Jagoe
The
committee proposed three possibilities for the social. Kippy provided brochures
on the options, which are attached to the official minutes.
Option 1:
Western Stomp (Texas Chic) at Longhorn Ballroom
Capacity of
over 2,000. Minimum of 500 people. Close to convention. Closed to the public
that night. Break-even price $7.50. Beer served, but liquor may be brought in.
For additional money, a square dancing group would be brought in and/or Cutter
Bill's would have a style show.
Option 2:
Amusement Park (Six Flags over Texas)
Would
require buses to carry out and remain there for transportation back. No minimum
number of people. Open to all public, not just JMRT. Price of $6.50 per person
which includes admission to park, all rides, and any entertainment that might
be going on at the time. No liquor. For an additional $3.50 per person, a
catered barbeque dinner would be just for JMRT. Beer may be brought in for
dinner only at an advance deposit price of $462.00 for containers (returnable).
Option 3:
Musical Play at State Fair Music Hall
Don't know
what play would be on that night (at this time). Could get advance block of
tickets, but it would be open for all public. Convenient to convention.
No money
up-front for any of the three options. Final choice is to be made at another board
meeting. The Social Committee prefers option # one.
STUDENTS TO
ALA – Jan Dickens
The location
of the reception will be the Tracy Locke Advertising Co. in downtown Dallas
(special library). Mexican theme will prevail with chips and sangria punch. The
reception will be after the orientation on Sunday.
Each
committee member brought a completed section of the handbook to be mailed to
library schools. An expression of thanks went to Pam Bonnell for assistance in
acquiring a location for the reception.
OLOFSON
AWARD – Ann Vidor
As of the
Midwinter date, Ann had received letters from twelve people requesting
applications for the award. The deadline is February 15. Ann mentioned the
problem of the declining number of applications each year. She and Director An
Scott had asked the COG to give them more information on the variables for
Olofson.
ROOM-MATE
EXCHANGE – Ann Vidor
For 1978
summer, Joe received 35 requests with 15 people showing for rooms. For
Midwinter, '79 he received 15 requests and 10 people showed. He will try it
again once more at Dallas but feels it is too much for an individual to
undertake. He suggested that the board might want to take on this duty.
It was
suggested that the exchange might be combined with the Travel Network. Joe was
requested to meet with Larry Weitkemper and bring their ideas back to the
board.
BOOTH
COMMITTEE - Sue Stroyan
Sue
announced that her written report reflected the activities in process. She said
she would need volunteers to assist in staffing the booth this summer.
COGNOTES –
Ednita Bullock
Her written
report would be distributed later. COGNOTES was just off the press and was then
being distributed to various points at the conference.
Respectfully
submitted,
Margaret
Stewart
Secretary