**Type of report being submitted: Committee Progress Report


**Date: Feb. 4, 2005



**Committee Name:  Student Reception Committee



**Supervising Board Member:  Tanzi Merritt


**Chair, Co-Chairs, Assistant Chairs:  Erin Ellis


*Committee members:  Joleen Westerdale, Chun-Yu Wu, Heather Moulaison, Alana Boyajian, Terry Buckner


**Activity in Current Reporting Period 

a)      Projects completed (For example, any procedures, tip sheets, checklists, etc. created during this period): During our midwinter meeting, we assigned the majority of tasks to be completed between Feb. – May.  We also created and distributed a flyer during midwinter that advertised the Reception at Annual.  These flyers were available in the literature bins and were part of the Orientations committee's packets.



b)      Projects in progress but not yet completed: We are getting started with most of our tasks.  A list of potential ALA division and roundtable speakers/attendees is being put together and an invitation to speak and/or attend the Reception will be sent to them.  An article for Footnotes is being prepared for the May issue.  An evaluation form will be created for Reception attendees.  We have a representative signed up on a variety of ‘new librarian' listservs (NewLib-L and Nexgenlib-L) to promote our Reception.


**Action Items/Issues To Be Resolved (What is left to do, based on your Planning Report?
Have there been any substantial changes in plans since then? What items, if any, have been deferred until next year?):
Make arrangements for the site in conjunction with the ALA Conference Arrangements Office and the NMRT Local Arrangements Committee; contact SASCO chair, SCOTYA chair, Orientations chairs and Publicity chair for assistance and planning.  Find out the deadline for making catering arrangements, room reservations, and equipment needs.



Financial Report Section:

Your budget appropriation (see budget)

a. 1500

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. 0

Total of amount spent and additional "estimated" expenses for this year (b+c)


Difference between budgeted amount and total expenses from above (a-d)

e. 1500



**Report submitted by:  Erin Ellis     


**Email address:  erin.ellis@ttu.edu