AMERICAN LIBRARY
ASSOCIATION
JUNIOR MEMBERS ROUND
TABLE
EXECUTIVE COMMITTEE ORIENTATION
Minutes of the committee
meeting held in the Pick Congress Hotel, Chicago, Wednesday, June 26, 1978 for
4:30-6:00 p.m.
The orientation meeting
of the Executive Committee was called to order at 4:40 p.m. by Joyce
Wyngaarden, President.
Executive Committee
Members Present:
Kristen Dahlen, Susan Broomall, Carolyn Jeffries, Pamela Bonnell, Cary
Fredrick, Ann Scott, Paula Murphy, Jon Scheer, Tom Carter, Sharon Stewart, Stan
Bustetter, Gail Terwilliger, David Warren, Judy Sessions, Carrie Alford, Nancy
Bettencourt, Janice Beck, Jacquelyn McGirt, June Breland, Wilton Burwell,
Blanche Wysor, Anthony Benoit, Celia Moore, Larry Weitkemper, Paulette Smith,
Joyce Wyngaarden, Robert Wedgeworth, and Margaret Stewart.
Guests: Rheda Epstein, Joe
Edelen, Henry Stewart, Ann Stephens, Lynn Baird, Robert Plotzke, Susan
Stillwater, Ann Vidor, David Vidor, Pamela Martin, Anne Hollingsworth, Margaret
Collins, Jonathan Lindsey, David Anderson, and Richard Roginski.
Order of Business
PRESIDENT'S INTRODUCTION
Joyce Wyngaarden
reminded all attendees that people accepting a committee must attend both
midwinter and annual ALA conferences, and should be familiar with the JMRT
handbook.
Joyce challenged the
Executive Board and Membership Committee to put JMRT membership over 1200 by
the time of the annual conference.
The Committee on
Governance was charged to study the efficacy of our programs, both in quality
and content. Questions to be answered are: Are we meeting the needs of our
members for professional development and information as needs were articulated
in the 1976-77 membership survey? How could we better meet their needs without
current redirected programming or new programming? Should we consider allying
ourselves with other ALA units to accomplish what we want to accomplish and
work to a greater extent both with personnel and money on joint sponsorship of
programs? Conclusions drawn by the Governance Committee will be presented in
Dallas.
Other challenges were :
to make an aggressive effort in the area of minorities recruitment; to have a
dynamic busy and fun filled year; and to provide a program in Dallas to be
remembered as the big time in big D.
ALA/JMRT LIASON REPORT
Robert Wedgeworth stated
that the reason for reassignment of JMRT staff liaison was:
1. JMRT's previous record of doing very good
work.
2. The concern over reported number of hours the
liaison was spending on JMRT activities.
This assignment would
allow him to monitor what is actually being done and to make suggestions for
things to flow more smoothly.
Copies of JMRT Executive
Board Orientation Notes were distributed and then discussed (copy attached to
minutes). Mr. Wedgeworth stated that those brief series of steps are the basic
kinds of things that have to be done in conjunction with ALA JMRT staff
liaison. Much other paperwork currently being prepared for the staff liaison is
not necessary. Appointments to committees within JMRT, committee reports,
announcements, minutes and official correspondence should be sent to the staff
liaison.
INTRODUCTION OF OFFICERS
AND OTHER EXECUTIVE BOARD MEMBERS
OFFICER AND COMMITTEE
CHAIRMAN RESPONSIBILITIES
Division of
Responsibility
Division of
Responsibilities, 1978-79 sheets were outlined and distributed by Joyce
Wyngaarden. (copy attached to minutes). Committee chairmen were asked to
consult the officer or director of their committee and to also consult past
chairman.
Appointment of
Committees
Committee appointment
letters will only be sent out by Joyce, she reported. Recommendations for
committees can be made to Joyce. Committee assignments will be made within the
first three weeks after the conference.
JMRT Stationary
Joyce stated that JMRT letterhead
and ALA envelopes are to be used for all correspondence and can be requested
from Mr. Wedgeworth's office. Two weeks should be allowed for delivery as items
are shipped 3rd class.
Carbon Copies
Carbon copies of
correspondence should be made for Joyce, Beth Bingham, and the directors of
activity. Correspondence includes committee memos of meetings, letters to
people in and outside of JMRT. Return addresses should be on both letter and
envelope. Phone call conversations should be summarized and carbons sent to the
callee, Joyce, Beth, and the director of activity.
Expenses
When possible, allow
institutions to absorb costs. For expenses incurred for an activity to be
reimbursed, receipts and whatever other documentation should be sent to Sharon
Stewart, Treasurer.
Exhibitor Support
If an exhibitor offers
to do something for JMRT, it must be referred to Carrie Alford, JMRT Liaison.
Retention of Records
After determining that
materials from past files will no longer be needed for the current files, send
past records to Celia Moore, Archives Committee.
JMRT ACTIVITIES AT
DALLAS CONFERENCE
A skeleton of JMRT
activities to be held at the Dallas annual conference as given by Joyce is as
follows:
Sunday, June 25
9:30 a.m. 11:00
Executive Board Meeting
2:00 p.m. 4:00
Orientation
4:30 p.m. 6:00
Students to ALA
Monday, June 26
8:00 a.m. 12:30
Executive Board Meetings
Tuesday, June 27
2:00 p.m. 4:00
Membership Meeting
8:00 p.m.
Social
Wednesday, June 28
9:30 a.m. 12:30
Executive Board Meeting
11:30 a.m. 12:30
Orientation for next
Board
Joyce will summarize
those meetings in the first President's Memo. Mr. Wedgeworth questioned the
conflict with the Caldecott Awards night and promised to look at the schedule
again after the final schedule is submitted.
PRESIDENT'S MEMO
Joyce stated that five
President's Memos will be published which will include the budget, directory of
JMRT officers, critical dates of which to be aware, a skeleton of JMRT
activities at the Dallas conference and a skeleton of JMRT Executive Board
meetings at Midwinter. Also, copies of planning documents will be mailed out,
which will be due on September 1.
BUDGET
A tentative budget was
distributed (copy attached to official minutes) and corrections were made. A
complete budget will be in the first President's Memo. Carolyn Jeffries moved
the tentative budget with corrections be adopted. The motion carried.
REPORTS
Midwinter Activities
Committee
Cary Frederick,
Chairman, reported that this committee has two charges: (1) to have the second
orientation program and (2) to have the first social at Midwinter.
The orientation program
will be geared to students looking for their first job. It will probably cover
information on placement services, job interviews, and perhaps suppliers. A
revised version of the Orientation slide show will be shown. The Committee
would also like to consider giving each exhibitor in attendance at Midwinter, a
packet including JMRT recommended restaurants.
For the social, the
committee is working with conference arrangements in an attempt to select a
no-conflict period. Tentative ideas are to have a Greek restaurant expedition
followed by belly-dancing, Greek singers and JMRT demonstrations. Because of
space the social may become a JMRT social instead of an all-conference social.
JMRT/Baker & Taylor
Grassroots Grants Committee
June Breland, Chairman,
reported that forty-five state were represented at the Baker & Taylor/JMRT
Affiliate Delegates breakfast. Suggested guidelines had been mailed to all
representatives prior to conference. Those guidelines, plus all other questions
were discussed at the meeting. States not having JMRT groups were contacted
through presidents of state library associations who then selected a
representative.
Library Education
Assembly
Ann Scott reported that
the Library Education Assembly which is being established, will be directly
responsible to the ALA Council. ALA felt that since education crosses so many
boundaries, it was best to be supported by ALA rather than a specific division
as the Library Education Division was in the past.
Joyce stated that she
was asked to have a JMRT member on the Standards Committee of Library
Education. Mona Couts, a JMRTer from Georgia is on the Committee.
Footnotes
Paula Murphy, Editor,
distributed forms for reporting and a schedule of deadlines for future issues
of Footnotes.
v. 8 #1 Sept.
issue information due by July 30
v. 8 #2 Jan.
issue information due by Nov. 15
v. 8 #3 April
issue information due by March 10
v. 8 #4 June
issue information due by April 26
Paula also attended a
meeting of newsletter editors at ALA headquarters and state that the editors
talked about common issues such as not enough material submitted and
copyrighting the newsletters and various other problems.
Publicity
Forms for reporting
publicity were distributed by Joyce in the absence of Bob Halcums.
Voting Members of
Executive Board
At the request of some
JMRTers, Joyce reviewed the officers and committee members who vote. They are:
President (in case of a tie), Vice-President/President-Elect, the immediate
Past President, Secretary, Treasurer, the three Directors, Affiliate Council President
and Vice-President/President-Elect and 2nd Vice President (when
there are 30 paid Affiliate Council members), Chair on Governance, Chair of
Constitution and Bylaws, Membership Chair, Footnotes Editor and Publicity
Chair.
Affiliates Council
June Breland, President
asked for endorsement from the Executive Board of an Affiliates Council idea to
address Pacific Northwest Library Association concerning the fact of no
response to a group petitioning for PNLA JMRT roundtable or divisional status.
After much discussion,
the Executive Board did endorse the Affiliate Council request.
Social Committee
Sue Stroyan announced
that unless there was a gross error in accounting, a profit of over $2,000 was
made at the Sunday Night Fever JMRT social.
Ann Scott moved that the
meeting adjourn and the motion carried.
Respectfully submitted,
Margaret Stewart
Secretary