Committee Progress Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Progress Report


**Date: 2-8-05



**Committee Name: Mentoring Committee




**Supervising Board Member: Laura Kortz



**Chair, Co-Chairs, Assistant Chairs: Samantha Schmehl Hines & Sarah Sutton




**Committee members: Samantha Schmehl Hines Co-Chair, Sarah Sutton Co-Chair, Christine Borne, Jennifer Cella, Leland Deeds, Arwen Hutt, Marissa Priddis, Janis Seagrave



**Activity in Current Reporting Period

a)      Projects completed (For example, any procedures, tip sheets, checklists, etc. created during this period):



b)      Projects in progress but not yet completed:


Career mentoring: We began a 6-month test of a career mentoring project, limited to ten pairs. We solicited applicants in November of last year, paired them up in December and started off the actual mentoring in January. Pairs were matched by library specialty, primarily. I and three other committee members are monitoring the project, checking in with the pairs monthly to see how the project is progressing. The project will conclude at the end of June, at which time we will collect evaluations and create a report and recommendations for the next committee, to help them decide how best to proceed.



Conference mentoring: The electronic application form has been updated and implementation of a system for dumping data from the form directly into a database is in progress. The form should be sent to the Web Committee for posting on the Committee web site by mid-February. We're also in the process of updating the content of several other pages for the web site including the mentoring tips page and the conference guidelines page. We've contacted the Publicity Committee with questions regarding the content and procedure for promoting conference mentoring but have not had a response from them as of this writing. One of the questions we asked them was whether it would be helpful to them for Mentoring Committee members to write text of emails to be sent to discussion lists. The Committee will take up this task depending on what we hear from Publicity. Finally, we least one Committee member who has volunteered to assist with matching mentor-mentee pairs.



**Action Items/Issues To Be Resolved (What is left to do, based on your Planning Report?
Have there been any substantial changes in plans since then? What items, if any, have been deferred until next year?):

Career mentoring:

1. Continue monitoring the pilot project

2. Create an end-of-project survey to be administered in June

3. Write up a report and recommendations for the next year's committee


Conference mentoring:

1. Match mentor-mentee pairs based on information provided in their applications.

2. Notify pairs of their matches.

3. Monitor the email for questions/comments/concerns/participants having difficulties with the matching process (e.g. those who can't reach their partners, those who must cancel at the last minute) and respond.

4. Respond to last minute applications.

5. Plan and host events during the conference to facilitate interaction between participants

6. Provide detailed reports of the Committee's activities to next year's committee upon which they can build.

1. Evaluate the participant's experience in the program

2. Create a detailed calendar of what we did and when

3. Share tips like how to maintain the Committee's web pages and with whom we partnered to accomplish our goals


Financial Report Section:

Your budget appropriation (see budget)

a. 25.00

Amount which you have spent so far this year

b. 0.00

Your estimated additional expenses this year

c. ?

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 0.00

Difference between budgeted amount and total expenses from above (a-d)

e. 25.00



**Report submitted by: Samantha Hines and Sarah Sutton