Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: 09-16-04

**Committee Name: Student Reception Committee

**Supervising Board Member: Tanzi Merritt

**Chair, Co-Chairs, Assistant Chairs: Erin Ellis

**Committee members: Alana Boyajian, Chun-Yu Wu, Daniel Suchy, Heather Moulaison, Joleen Westerdale

**Committee Charge: The Student Reception Committee encourages library students to attend the ALA Annual Conference and introduces them to ALA, NMRT, and other divisions and round tables. To welcome those who attend the Annual Conference, the Committee arranges a reception (open to students, NMRT members, the ALA Executive Board, representatives of divisions/round tables, and library school deans) during the early days of the conference.

**2004 - 2005 Project Description / Goals:

Make all arrangements for the site, in conjunction with the ALA Conference Arrangements Office and the NMRT Local Arrangements Committee;

Design and distribute flyers and invitations;

Publicize the event (see Specific Needs/Support, sec. c);

Invite representatives from ALA divisions and round tables to an "information round-about" in which they may greet students, describe their ALA units, and distribute materials;

Submit an article publicizing the reception in Footnotes;

Work with SASCO chair, SCOTYA chair, Orientations chairs and Publicity chair.

**Specific Objectives (numbers, tangible end-products):

Be sure that reception is located in an easily located and easy-to-get-to place;

Set the time of the reception so it does not conflict with 3M/NMRT Social and thus, increase attendance. There is currently a proposal to change the reception to Sunday evening 6-8pm;

Find at least one interesting/entertaining speaker; and

More publicity.

Financial Report Section:

Your budget appropriation (see budget) a. $1500

Amount which you have spent so far this year b. $0

Your estimated additional expenses this year c. $0

Total of amount spent and additional "estimated" expenses for this year (b+c) d.$0

Difference between budgeted amount and total expenses from above (a-d) e. $1500

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: None

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?) None

h. Vendor support received: (From the above list, what if any, has been received?) None

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): None

b. On-site conference volunteers: (include estimated numbers needed and brief job description) None

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):

Post to NMRT-L, NMRTSTUDENT-L, NEWLIB, NEXGENLIB, etc;

Publicity of the reception in Footnotes, Newsnotes, Cognotes, and in ALA press releases;

SASCO representatives contacting their respective library science programs;

NMRT Orientation distribute flyer.

**Report submitted by: Erin Ellis

**Email address: erin.ellis@ttu.edu