Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date: 9/16/04


**Committee Name:  Nominating Committee


**Supervising Board Member:  Beth Kraemer


**Chair, Co-Chairs, Assistant Chairs:  Michelle Millet


**Committee members:  Pennie Howard and Samantha Schmehl

**Committee Charge:  To secure and prepare a slate of candidates for NMRT's annual election.  According to the bylaws, “to prepare for an election held in odd numbered years, a slate for Vice-President, Secretary, Treasurer, and two Directors,” and “In even numbered years a slate for Vice-President, Secretary, and two Directors.” Additionally, the committee will hold a Candidate Forum for the candidates to express their statement of concerns as well as allowing members to ask questions. This forum will be held online and at the Midwinter Meeting.

**2004 - 2005 Project Description / Goals: 

·           Prepare a slate of candidates for next election

·           Hold online and in-person candidate forum, while also re-evaluating the need for an in-person forum

·           Update the handbook entry

·           Distribute a listing of NMRT members, in good standing, running for other ALA offices

·           Maintain a Web page with candidate information (for those running for NMRT offices)


**Specific Objectives (numbers, tangible end-products): 

·           Solicit specific names for officers and input from NMRT members

·           Contact candidates and confirm their willingness to run; check that they are members in good standing; provide candidates with information regarding each office

·           Contact candidates and have them prepare personal statements

·           Transfer their personal statements and information to the Web page for candidates

·           Prepare the slate of officers for approval at Midwinter

·           Distribute slate of candidates to ALA

·           Solicit names of NMRT members, in good standing, that are running for other offices in ALA; work with Kim Sanders to make sure they are NMRT members in good standing, then distribute their names to NMRT members



Financial Report Section:

Your budget appropriation (see budget)

a. $0.00

Amount which you have spent so far this year

b. $0.00

Your estimated additional expenses this year

c. $0.00

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. $0.00

Difference between budgeted amount and total expenses from above (a-d)

e. $0.00


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 

Not vendor supported, but Past-President supported funds of 93.00, if necessary.


g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)



h. Vendor support received: (From the above list, what if any, has been received?)



Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)


a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 

Need help with webpage creation/hosting web pages with candidate information (October 2004-January 2005); also need help with possibly putting names of NMRT officers running for another office on same or different Web page


b. On-site conference volunteers: (include estimated numbers needed and brief job description)



c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 

Announcement for nominations of candidate on listserv; publicity for Web page; publicity for online forum. Will work through publicity committee to coordinate efforts.


**Report submitted by:  Michelle S. Millet


**Email address: