Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: 9/15/2004

**Committee Name: Local Arrangements Committee

**Supervising Board Member: Laurel Bliss

**Chair, Co-Chairs, Assistant Chairs: Katie Dunneback

**Committee members: Shilo Halfen, Denise Kwan, Mary Tao

**Committee Charge: (From the Handbook)

The Local Arrangements Committee assists other NMRT committees with Annual Conference arrangements by making local contacts and providing information. It also prepares guides to the conference city. The committee provides local information of interested to NMRT members or any ALA conference attendees who are budget travelers, and solicits gifts from retailers, restaurants, etc. for door prizes at NMRT conference events at Annual. The committee coordinates conference events with other committees, provides on-site support as needed and identifies programs, services, information that will enhance NMRT's goal and mission for conference attendee.

**2004 - 2005 Project Description / Goals:

-Create a listing of local events happening during the 2005 Annual Conference and attractions that may be of interest to attendees.

-Develop a listing of resources for budget travelers.

-Co-ordinate with committees, such as the 3M/Social, to help facilitate services needed in the host city by other committees.

-Solicit gifts from local retailers as needed for events during the 2005 Annual Conference.

**Specific Objectives (numbers, tangible end-products):

-Web page developed for budget travelers to be posted by the Web Committee by February 1^st at the latest to coincide with the beginning of registration for the Annual Conference.

-Web page for local events and attractions posted by the Web Committee by April 1^st.

-Satisfactory reports from other committees that we collaborate with.

Financial Report Section:

Your budget appropriation (see budget)	a. $30.00
Amount which you have spent so far this year	b. $0.00
Your estimated additional expenses this year	c. $30.00
Total of amount spent and additional "estimated" expenses for this year (b+c)	d. $30.00
Difference between budgeted amount and total expenses from above (a-d)	e. $0.00

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: None.

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?) None.

h. Vendor support received: (From the above list, what if any, has been received?) None.

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):

Loading of web pages around the dates of 2/1/2005 and 4/1/2005. Chair is a concurrent member of the Web Committee and may be assigned to do this herself.

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

Currently, only committee members are expected to be needed for working the conference.

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): None.

**Report submitted by: Katie Dunneback

**Email address: librarian@dunneback.com