Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: September 16, 2004

**Committee Name: Governance Committee

**Supervising Board Member: Sally Gibson, President

**Chair, Co-Chairs, Assistant Chairs: Sara Holder, Chair

**Committee members: Tracy Bynum, Geoffrey Morse, David Patterson, Rekesha Spellman, Francis Howard

**Committee Charge:

The Governance Committee conducts periodic reviews of the NMRT Constitution and Bylaws, drafts amendments and revisions proposed by the Executive Board or the membership of NMRT, and distributes up-to-date revisions as necessary.

**2004 - 2005 Project Description / Goals:

1. Review the minutes of the Midwinter and Annual board meetings for unfinished business and assignments.
2. Compare changes approved to the NMRT bylaws.
3. Prepare bylaw changes for ballot.
4. Implement changes to bylaws.
5. Provide a parliamentarian at the Midwinter and Annual board meetings.
6. Maintain online version of Constitution and Bylaws. (With the help of someone in NMRT who is authorized to make changes to the ALA website.)
7. Identify issues with the Constitution and Bylaws and work with appropriate board members and committees for recommendations of changes.

**Specific Objectives (numbers, tangible end-products):

• Re-visit changes to the Constitution & Bylaws that were suggested by the 2000 committee;

• Create a "cheat sheet" for first-time parliamentarians (I've never been one but I think we can probably get some good tips from past committee members plus the input from whoever takes it on this year);

• Do a close comparison of the Constitution & Bylaws to identify duplications that might cause confusion with an eye towards the possibility of merging the two documents.

Financial Report Section:

Your budget appropriation (see budget)	a. 0.00
Amount which you have spent so far this year	b. 0.00
Your estimated additional expenses this year	c. 0.00
Total of amount spent and additional "estimated" expenses for this year (b+c)	d. 0.00
Difference between budgeted amount and total expenses from above (a-d)	e. 0.00

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: None

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?) None

h. Vendor support received: (From the above list, what if any, has been received?) None

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): No one on the committee is authorized to update the ALA website so we may need help if changes are found to be necessary.

b. On-site conference volunteers: (include estimated numbers needed and brief job description) None

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): None

**Report submitted by: Sara Holder, Chair

**Email address: scrawfor2@netscape.net