Committee Planning Report

NOTE: ** = Required Field

 

**Type of report being submitted: Committee Planning Report

 

**Date: 9/20/2004

 

**Committee Name: Exhibitor Contact and Relations Committee

 

**Supervising Board Member:  Bill Jenkins, Treasurer

 

**Chair, Co-Chairs, Assistant Chairs:  Shannon Tennant

 

**Committee members:  Jessica Buehring, Heather Moulaison, Jen Dawson, Christina Bennett

 

**Committee Charge:  Organize and run round table and vendor sponsored awards and contests and act as a liaison between the exhibitors, the Exhibits Round Table, and ALA/NMRT.

 

**2004 - 2005 Project Description / Goals: 

The committee is in a rebuilding year.  We will continue to facilitate vendor support for other committees and administer the Marshall Cavendish essay contest.  We will also investigate new relationships that could be built between NMRT and vendors.

 

**Specific Objectives (numbers, tangible end-products): 

  1. Liaise between vendors and committees for bags, pens, Newbery/Caldecott banquet tickets and other requests as received.
  2. Create, if necessary, an online form for committees to make vendor support requests.
  3. Administer Marshall Cavendish essay contest: a. advertise after Midwinter through Footnotes, listservs, and other venues; b. receive at least 5 valid entries; c. distribute essays among committee and choose winner(s).
  4. Make concrete recommendations for improving and/or expanding vendor relationships.

 

Financial Report Section:

Your budget appropriation (see budget)

a. 20.00

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. 0

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. 0

Difference between budgeted amount and total expenses from above (a-d)

e. 20.00

 

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:  We will facilitate support for the Orientation Committee (bags from EBSCO and possibly pens from SIRSI).  We will also receive tickets to the Newbery/Caldecott dinner from Marshall Cavendish.

 

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)  Nothing yet.

 

h. Vendor support received: (From the above list, what if any, has been received?) Nothing yet.

                                                     

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):  The committee will probably create a link to a web page advertising the Marshall Cavendish essay contest, and maybe an online entry form.  We will also need form for committees to request vendor support, which could be linked to the NMRT homepage.

 

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

None anticipated

 

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):  Advertising for the Marshall Cavendish essay contest, including (but not limited to) article in Footnotes, posting to listservs, and a link on the NMRT homepage.

 

**Report submitted by:  Shannon Tennant

 

**Email address:  stennant@elon.edu