Committee Final Report

**Type of report being submitted: Committee Final Report

**Date: 6/29/2004

**Committee Name: Membership Promotion and Relations

**Supervising Board Member: Shelly McCoy

**Chair, Co-Chairs, Assistant Chairs: Tanzi Merritt, Amy Gonzalez Ferguson

**Committee members: Laurel Bliss, Daisy Cheng, Jennifer Hickman, Mary Jane McElrath, Dana Newman, Sarah Robbins, Eleanor Sonido, Brett Spencer, Nanette Wargo

**Goals, Objectives, Projects completed (including, but not limited to, any procedures, tip sheets, checklists, etc. created during the reporting year):

·        Welcome letter for new NMRT members updated.

·        A letter to be used for the recruitment of ALA members who are not NMRT members but have been in ALA less than 10 years written.

·        Text for a new NMRT brochure created.

**Action Items/Issues To Be Resolved – What plans/projects remain which will be carried over or postponed until next year? Have there been any substantial changes in plans requiring a reconsideration or cancellation of projects? Information regarding such will be helpful for future chairs and planners.

Procedures for emailing welcome letters to new members/reinstated members is in the process of being created, including clear instructions for the committee members who will be taking care of this.

Procedures for mailing welcome letters to new members without email addresses needs to be created, which will include information on getting reimbursed by ALA for the mailings, needs to be created.

Procedures for the distribution of the recruitment letter must be created, which will include information on how to get the list of names from the ALA office, as well as information for emailing or mailing the letters, reimbursement for physical mailings, etc.

Layout for the brochure must be completed.

Procedures for the printing of the brochure are needed; including information on what assistance can be received from the ALA publications office.

Plan and implement a Members News Column in Footnotes.

Financial Report Section:

Your budget appropriation (see budget)	a. $415.00
Amount which you have spent this year	b. 0
Difference between budgeted amount and amount spent (a-b)	c. $415.00

**Report submitted by: Amy Gonzalez Ferguson

**Email address: amygf76@fastmail.fm