AMERICAN LIBRARY ASSOCIATION

JUNIOR MEMBERS ROUND TABLE

1987-88 EXECUTIVE BOARD BUSINESS MEETING

Ramada Renaissance Hotel - Michaelangelo Room - June 30, 1987

11:20 - 12:30 p.m.

 

ATTENDANCE:  Diane Cimbala, Marilyn Bennekers, Sharman Prouty, Pat Brill, Loretta Turnage, Bobbi Walters, Mary Marcum Evans, Betsy Peck, Peggy Royster, Laura Sullivan, Jana Lonberger, Elinor Barrett, Sallie Barringer, Myrtis C. Collins, Lilah Gainey, Karin Ford, Rosemary Arneson, Joyce Taylor, Connie Phelps, Diane Bisom, Bill Kendra, Erlene Bishop Killeen, Melissa Laning, Valerie J. Horton, Algis Stankus-Saulaitis, B.P.Ponnappa, Robert Adamshick, Denise Krull, Sara Behrman, Rachel Robbins, Ruth Magnussen, Robert Newlen, Kathleen M. Peiffer, James Mouw, Valerie Platz

 

The ALA/JMRT Executive Board Meeting was called to order by President Diane Cimbala at 11:20 am.

 

INTRODUCTION

President Cimbala welcomed everyone to the JMRT Executive Board meeting, introductions were made, and voting members of the Board were announced.

 

PRESIDENT'S REPORT

President Cimbala related that most of what she wanted to say had been reported during the previous board orientation meeting.  She commented that JMRT should have a good year and an exciting time awaited all.

 

TREASURER'S REPORT

Myrtis Collins, Treasurer, asked everyone to refer to their copy of the 1987-88 Preliminary Budget as she discussed several line items that had changes or concerns.

 

-Last year, the Affiliates Council had requested an increase in "operating expenses" to $450. Since some of this increase was due to mailings from Canada, it was decided to eliminate an increase and allocate $300 for "opera­ting expenses" for 1987-88.

 

-Collins explained that the $500 shown in the Preliminary Budget for Olofson was incorrect.  The amount should be $600 because the 1987-88 awards will be increased to $150 from the current amount of $100.  Peggy Royster remarked that last year's committee had also encumbered $75 for the purchase of an archival quality scrapbook to replace the present one which is in poor condition.  After a brief discussion, it was decided to allocate $600 to Olofson.

 

-Collins reported an addition of $50 for the Ad Hoc Committee on Library School Outreach.  The chair of this committee, Algis Stankus-Saulaitis, stated that the allocation of $50 was inadequate to meet the committee's responsibili­ties.  He gave an estimate of $488.36 for postage, calls and miscellaneous.

 

Walters addressed the issue of mailings to library schools--who should really be responsible for that activity?  She said that perhaps there was another committee that could handle the mailings which would cut down on expenses for the Library School Outreach Committee.

 

Cimbala responded that the mailings should first be discussed with the Membership Promotion and Relations Committee because it could become a function of that committee.  Cimbala's recommendation was to increase the current budget some and reevaluate at Midwinter to see how things were progressing.  Meantime, Stankus-Saulaitis was asked to discuss the committee's responsibilities with Loretta Turnage, Director, and decide who should be doing what.

 

After a brief discussion, it was decided to increase the allocation for Outreach to Library Schools from $50 to $200 and reevaluate at Midwinter.

 

-As a point of information, Collins stated that the Membership Promotion and Relations Committee was allocated $500 the previous year and spent $498.  $500 should be adequate for 1987-88.

 

-Collins reported that the Publicity Committee was allocated $150.  Bobbi thought this amount adequate and suggested keeping small orders of public relations brochures during the ensuing year because of the pending discussions on a name change for JMRT.

 

-Killeen explained that the Goals and Objectives Committee was not in existence anymore, so the allocation of $25 should be removed from the budget.  Collins cared for.

 

-Collins cited that FOOTNOTES was given an additional $600 bringing their allocation to $3,600.

 

-Collins stated that all of the other amounts on page 1 of the Preliminary Budget were the same as allocated the previous year.

 

Collins continued with a discussion of page 2 of the Preliminary Budget:

 

-Fundraising was totally forgotten the previous year--$25 was later added--the same amount of $25 was allocated for 1987-88.

 

-Leadership Development had requested a budget increase of $150 at last Midwinter bringing the total allocation to $1400.  $400 was once again allocated to this committee.

 

-Midwinter Activities remained the same as last year - $350.

 

-Cimbala explained that the Past President's Reception would not take place every year; probably every three years would be in order.  Walters remarked that for the Past President's Reception to be memorable and special, it should be a regular but not an annual event.

 

-Killeen suggested that perhaps Quality Books might be interested in sponsoring a "Meet the Winner's Session" on Friday night at the Suite.  Cimbala asked Peggy Royster and Loretta Turnage to work together and coordinate some type of recognition for the award winners.

 

-Walters reported for the Beta Phi Mu Liaison, Karen Pearson.  She related that Pearson has been obtaining names and addresses for all the new Beta Phi Mu initiates and is planning a special JMRT mailing to that group.  Walters requested raising the allocation from $10 to $50 to cover the cost of that special mailing.  The increase was so noted.

-Cimbala suggested that the seven new liaisons be added at this time:

                        - YASD Membership

                        - PLA Membership

                        - RTSD Membership

                        - ALSC Membership

                        - LAMA Staff Development I

                        - LAMA Supervisory Skills

                        - AASL Membership

 

$10 was allocated to each.

 

-Bob Adamshick didn't feel that the $100 allocated to his committee would adequately cover costs for the President's Program.  Sara Behrman commented that since a speaker wasn't usually finalized until February or March, it would be wise to allocate more money now or always have some kind of permanent support.

 

Walters felt that since the President's Program had made quite a hit this year, now might be the ideal time to feel out Highsmith and see if they would be interested in permanent support of the President's Program.  We could advise Highsmith that, at the present time, JMRT doesn't have the exact cost for next year's speaker, but would they be willing to commit themselves to annual support of this popular program?

 

Cimbala recommended raising the President's Program allocation to $150.  So noted.

 

-Killeen expressed concern by saying that she felt JMRT was too shy with exhibitors.  Chairs should come up with more concrete information for proposals and ask for support.  Cimbala encouraged the program committees to start planning early and have a concrete plan by August. Peggy Royster, can start getting reactions and then approach the exhibitors.  Do some projections now and get down to brass tacks in the fall.

 

-Regarding the income from the Social, Walters reported that well over 500 tickets were sold which meant that JMRT made at least $3,000 with $500 or more being donated to the "Coalition for Literacy".

 

-Collins reported that the Total Expenditures for the Preliminary Budget totalled $12,640.  She told everyone that they would receive a revised budget with the President's memo.

 

Past President Walters moved that we approve the 1987-88 Preliminary Budget.  Mary Evans seconded the motion.  Motion passed unanimously.

 

DIRECTOR' S REPORTS

 

Director for Conference Arrangements - Melissa Laning

 

Laning reported on the following:

-Local Arrangements Chair, Connie Phelps, and Phoebe Jane met after the recent Conference Arrangements meeting and Jane gave Phelps all the low-down on Local Arrangements.

 

-Membership Meeting and Program Chair, Laura Sullivan, has already contacted Herb White about being a speaker in New Orleans.  The general theme of that program will be obstacles and hurdles you should be aware of in professional development.

 

-Annual Conference Orientation Chair, Robert Newlen, informed everyone that the speaker at the Orientation Program will be William Welsh, Deputy Librarian of Congress.  Liz Futas will speak on "How to do the Conference".  The committee would like to limit each speaker to 10 minutes and perhaps add one speaker who could give their own personal viewpoint on how they became involved in other divisions outside of JMRT.

 

-President's Program Chair, Bob Adamshick, said that his program will complement Laura Sullivan's program--getting the first job and what it involves from resume to job interview.  No definite names yet.  Also, thinking of having a "Dress for Success" fashion show.

 

-Social Committee Chair is Verdie Richburg.  Laning said she had talked with Richburg on the telephone and Richburg said that her committee had some ideas they are presently working on.

 

-Local Arrangements has already been discussing possible sites for the Social in New Orleans.

 

-Students to ALA Receptions Chair, Clarence Chisom will be working in cooperation with the Minorities Recruitment Committee.

 

Director for Publications and Public Relations - Elinor Barrett

 

Barrett reported on the following:

 

-Barrett encouraged everyone to use the Public Relations committees.  That is the reason why we have them--use them!  Sara Behrman, Publicity Chair, asked everyone to watch deadline dates and to get copies of program descriptions to her as soon as they are available.  If a committee desires exhibitor support, send Sara Behrman a copy of the exhibitor support form.

 

Director for Membership. Awards. and Continuing Education - Loretta Turnage

 

Turnage reported on the following:

 

-Turnage asked for support from all of JMRT--encourage people to apply for awards--ask for applications.

 

COMMITTEE REPORTS

 

-Midwinter Activities Committee, Sallie Barringer, reported that her committee was working on arrangements for the Midwinter Social, obtaining a speaker for the Orientation Program, and preparing Restaurant Guide.  Three restaurants were being investigated as possible sites for a sit-down dinner:

    Mexican Market Place (live music)

    Southwest Craft Center

    Mexican Village (downtown San Antonio)

 

-Ad Hoc Committee on Library School Outreach Chair, Algis Stankus-­Saulaitis, remarked that his committee needed more direction on reaching library schools.  Joyce Taylor suggested that the committee should not attempt blanket mailings.  If correspondence is not addressed to someone personally, letters tend to get lost or misplaced.  Lilah Gainey suggested establishing a contact person at each school.  Mary Evans said that a good contact person would be the school's secretary because they are generally responsible for the sorting and opening of the mail.

 

Cimbala reminded everyone that we were not trying to solve the committee's problems--just give direction.  How should they address the library students?  This Ad Hoc Committee needs a specific charge for the 1987-88 year.

 

After some discussion, it was decided that the committee develop a working structure for the 1987-88 year.  Then, at this time next year, decide if the structure is something that can be put into play or if this committee should be solely responsible for implementing the suggested structure or if it should be farmed out to another committee.

 

-Committee on Governance Chair, Jim Mouw, reported that his committee has a clear idea of what their duties are.  They will be seeking names for preliminary ballots by the end of Midwinter.

 

President Cimbala gave this committee another charge.  They were asked to contact Pat Scarry and find out what the implications are for placing a referendum on the JMRT ballot.

 

NEW BUSINESS

 

Biddanda Ponnappa, Chair of the Booth Committee, asked if slides could be requested without the use of the booth or if both had to be used together.  Cimbala felt that they should be coordinated separately.  The Booth Committee should only be responsible for the booth.  The Membership Promotion and Relations Committee could care for booking the slides.  Loretta Turnage was asked to clarify this.

 

Walters made a motion to extend the meeting five (5) minutes to 12:35 pm.  Barrett seconded. The motion passed unanimously.

 

Bob Adamshick asked who would be handling the SALA Reception?  It was decided that the Orientation and Sala Committees would discuss this topic and present their ideas for consideration at Midwinter including where the recep­tion should be located.

 

Algis Stankus-Salaitus asked if his committee should only contact MLS accredited schools? Walters suggested using different strategies for different groups--promote at different levels. Cimbala said that this committee had a heavy charge facing it.  She suggested that the committee start in a simple manner and broaden later on.

 

ADJOURN

 

Karin Ford, Vice President, made a motion to adjourn the meeting at 12:35 pm.  Melissa Laning seconded the motion.  Motion passed unaniously.  Meeting adjourned.

 

Respectfully submitted,

 

Pat Brill

ALA/JMRT Secretary