AMERICAN LIBRARY ASSOCIATION
JUNIOR MEMBERS ROUND TABLE
1987-88 EXECUTIVE BOARD
BUSINESS MEETING
Ramada Renaissance Hotel -
Michaelangelo Room - June 30, 1987
11:20 - 12:30 p.m.
ATTENDANCE: Diane Cimbala, Marilyn Bennekers, Sharman
Prouty, Pat Brill, Loretta Turnage, Bobbi Walters, Mary Marcum Evans, Betsy
Peck, Peggy Royster, Laura Sullivan, Jana Lonberger, Elinor Barrett, Sallie
Barringer, Myrtis C. Collins, Lilah Gainey, Karin Ford, Rosemary Arneson, Joyce
Taylor, Connie Phelps, Diane Bisom, Bill Kendra, Erlene Bishop Killeen, Melissa
Laning, Valerie J. Horton, Algis Stankus-Saulaitis, B.P.Ponnappa, Robert
Adamshick, Denise Krull, Sara Behrman, Rachel Robbins, Ruth Magnussen, Robert
Newlen, Kathleen M. Peiffer, James Mouw, Valerie Platz
The
ALA/JMRT Executive Board Meeting was called to order by President Diane Cimbala
at 11:20 am.
INTRODUCTION
President
Cimbala welcomed everyone to the JMRT Executive Board meeting, introductions
were made, and voting members of the Board were announced.
PRESIDENT'S REPORT
President
Cimbala related that most of what she wanted to say had been reported during
the previous board orientation meeting.
She commented that JMRT should have a good year and an exciting time
awaited all.
TREASURER'S REPORT
Myrtis
Collins, Treasurer, asked everyone to refer to their copy of the 1987-88
Preliminary Budget as she discussed several line items that had changes or
concerns.
-Last
year, the Affiliates Council had requested an increase in "operating
expenses" to $450. Since some of this increase was due to mailings from
Canada, it was decided to eliminate an increase and allocate $300 for
"operating expenses" for 1987-88.
-Collins
explained that the $500 shown in the Preliminary Budget for Olofson was
incorrect. The amount should be $600
because the 1987-88 awards will be increased to $150 from the current amount of
$100. Peggy Royster remarked that last
year's committee had also encumbered $75 for the purchase of an archival
quality scrapbook to replace the present one which is in poor condition. After a brief discussion, it was decided to
allocate $600 to Olofson.
-Collins
reported an addition of $50 for the Ad Hoc Committee on Library School
Outreach. The chair of this committee,
Algis Stankus-Saulaitis, stated that the allocation of $50 was inadequate to
meet the committee's responsibilities.
He gave an estimate of $488.36 for postage, calls and miscellaneous.
Walters
addressed the issue of mailings to library schools--who should really be
responsible for that activity? She said
that perhaps there was another committee that could handle the mailings which
would cut down on expenses for the Library School Outreach Committee.
Cimbala
responded that the mailings should first be discussed with the Membership
Promotion and Relations Committee because it could become a function of that
committee. Cimbala's recommendation was
to increase the current budget some and reevaluate at Midwinter to see how
things were progressing. Meantime,
Stankus-Saulaitis was asked to discuss the committee's responsibilities with
Loretta Turnage, Director, and decide who should be doing what.
After
a brief discussion, it was decided to increase the allocation for Outreach to
Library Schools from $50 to $200 and reevaluate at Midwinter.
-As a
point of information, Collins stated that the Membership Promotion and
Relations Committee was allocated $500 the previous year and spent $498. $500 should be adequate for 1987-88.
-Collins
reported that the Publicity Committee was allocated $150. Bobbi thought this amount adequate and
suggested keeping small orders of public relations brochures during the ensuing
year because of the pending discussions on a name change for JMRT.
-Killeen
explained that the Goals and Objectives Committee was not in existence anymore,
so the allocation of $25 should be removed from the budget. Collins cared for.
-Collins
cited that FOOTNOTES was given an additional $600 bringing their allocation to
$3,600.
-Collins
stated that all of the other amounts on page 1 of the Preliminary Budget were
the same as allocated the previous year.
Collins
continued with a discussion of page 2 of the Preliminary Budget:
-Fundraising
was totally forgotten the previous year--$25 was later added--the same amount
of $25 was allocated for 1987-88.
-Leadership
Development had requested a budget increase of $150 at last Midwinter bringing
the total allocation to $1400. $400 was
once again allocated to this committee.
-Midwinter
Activities remained the same as last year - $350.
-Cimbala
explained that the Past President's Reception would not take place every year;
probably every three years would be in order.
Walters remarked that for the Past President's Reception to be memorable
and special, it should be a regular but not an annual event.
-Killeen
suggested that perhaps Quality Books might be interested in sponsoring a
"Meet the Winner's Session" on Friday night at the Suite. Cimbala asked Peggy Royster and Loretta
Turnage to work together and coordinate some type of recognition for the award
winners.
-Walters
reported for the Beta Phi Mu Liaison, Karen Pearson. She related that Pearson has been obtaining names and addresses
for all the new Beta Phi Mu initiates and is planning a special JMRT mailing to
that group. Walters requested raising
the allocation from $10 to $50 to cover the cost of that special mailing. The increase was so noted.
-Cimbala suggested that the seven new liaisons be
added at this time:
-
YASD Membership
-
PLA Membership
-
RTSD Membership
-
ALSC Membership
-
LAMA Staff Development I
-
LAMA Supervisory Skills
-
AASL Membership
$10
was allocated to each.
-Bob
Adamshick didn't feel that the $100 allocated to his committee would adequately
cover costs for the President's Program.
Sara Behrman commented that since a speaker wasn't usually finalized
until February or March, it would be wise to allocate more money now or always
have some kind of permanent support.
Walters
felt that since the President's Program had made quite a hit this year, now
might be the ideal time to feel out Highsmith and see if they would be
interested in permanent support of the President's Program. We could advise Highsmith that, at the
present time, JMRT doesn't have the exact cost for next year's speaker, but
would they be willing to commit themselves to annual support of this popular
program?
Cimbala
recommended raising the President's Program allocation to $150. So noted.
-Killeen
expressed concern by saying that she felt JMRT was too shy with
exhibitors. Chairs should come up with
more concrete information for proposals and ask for support. Cimbala encouraged the program committees
to start planning early and have a concrete plan by August. Peggy Royster, can
start getting reactions and then approach the exhibitors. Do some projections now and get down to
brass tacks in the fall.
-Regarding
the income from the Social, Walters reported that well over 500 tickets were
sold which meant that JMRT made at least $3,000 with $500 or more being donated
to the "Coalition for Literacy".
-Collins
reported that the Total Expenditures for the Preliminary Budget totalled
$12,640. She told everyone that they
would receive a revised budget with the President's memo.
Past
President Walters moved that we approve the 1987-88 Preliminary Budget. Mary Evans seconded the motion. Motion passed unanimously.
DIRECTOR' S REPORTS
Director
for Conference Arrangements - Melissa Laning
Laning
reported on the following:
-Local
Arrangements Chair, Connie Phelps, and Phoebe Jane met after the recent
Conference Arrangements meeting and Jane gave Phelps all the low-down on Local
Arrangements.
-Membership
Meeting and Program Chair, Laura Sullivan, has already contacted Herb White
about being a speaker in New Orleans.
The general theme of that program will be obstacles and hurdles you
should be aware of in professional development.
-Annual
Conference Orientation Chair, Robert Newlen, informed everyone that the speaker
at the Orientation Program will be William Welsh, Deputy Librarian of
Congress. Liz Futas will speak on
"How to do the Conference".
The committee would like to limit each speaker to 10 minutes and perhaps
add one speaker who could give their own personal viewpoint on how they became
involved in other divisions outside of JMRT.
-President's
Program Chair, Bob Adamshick, said that his program will complement Laura
Sullivan's program--getting the first job and what it involves from resume to
job interview. No definite names
yet. Also, thinking of having a
"Dress for Success" fashion show.
-Social
Committee Chair is Verdie Richburg.
Laning said she had talked with Richburg on the telephone and Richburg
said that her committee had some ideas they are presently working on.
-Local Arrangements has already been discussing
possible sites for the Social in New Orleans.
-Students
to ALA Receptions Chair, Clarence Chisom will be working in cooperation with
the Minorities Recruitment Committee.
Director for Publications and Public Relations - Elinor
Barrett
Barrett
reported on the following:
-Barrett
encouraged everyone to use the Public Relations committees. That is the reason why we have them--use
them! Sara Behrman, Publicity Chair,
asked everyone to watch deadline dates and to get copies of program
descriptions to her as soon as they are available. If a committee desires exhibitor support, send Sara Behrman a
copy of the exhibitor support form.
Director for Membership. Awards. and Continuing Education
- Loretta Turnage
Turnage
reported on the following:
-Turnage
asked for support from all of JMRT--encourage people to apply for awards--ask
for applications.
COMMITTEE REPORTS
-Midwinter
Activities Committee, Sallie Barringer, reported that her committee was working
on arrangements for the Midwinter Social, obtaining a speaker for the Orientation
Program, and preparing Restaurant Guide.
Three restaurants were being investigated as possible sites for a
sit-down dinner:
Mexican Market
Place (live music)
Southwest Craft
Center
Mexican Village
(downtown San Antonio)
-Ad Hoc Committee on Library School Outreach Chair, Algis
Stankus-Saulaitis, remarked that his committee needed more direction on
reaching library schools. Joyce Taylor
suggested that the committee should not attempt blanket mailings. If correspondence is not addressed to
someone personally, letters tend to get lost or misplaced. Lilah Gainey suggested establishing a
contact person at each school. Mary
Evans said that a good contact person would be the school's secretary because
they are generally responsible for the sorting and opening of the mail.
Cimbala
reminded everyone that we were not trying to solve the committee's
problems--just give direction. How
should they address the library students?
This Ad Hoc Committee needs a specific charge for the 1987-88 year.
After
some discussion, it was decided that the committee develop a working structure
for the 1987-88 year. Then, at this
time next year, decide if the structure is something that can be put into play
or if this committee should be solely responsible for implementing the
suggested structure or if it should be farmed out to another committee.
-Committee
on Governance Chair, Jim Mouw, reported that his committee has a clear idea of
what their duties are. They will be
seeking names for preliminary ballots by the end of Midwinter.
President
Cimbala gave this committee another charge.
They were asked to contact Pat Scarry and find out what the implications
are for placing a referendum on the JMRT ballot.
NEW BUSINESS
Biddanda
Ponnappa, Chair of the Booth Committee, asked if slides could be requested
without the use of the booth or if both had to be used together. Cimbala felt that they should be coordinated
separately. The Booth Committee should
only be responsible for the booth. The
Membership Promotion and Relations Committee could care for booking the
slides. Loretta Turnage was asked to
clarify this.
Walters
made a motion to extend the meeting five (5) minutes to 12:35 pm. Barrett seconded. The motion passed unanimously.
Bob
Adamshick asked who would be handling the SALA Reception? It was decided that the Orientation and Sala
Committees would discuss this topic and present their ideas for consideration
at Midwinter including where the reception should be located.
Algis
Stankus-Salaitus asked if his committee should only contact MLS accredited
schools? Walters suggested using different strategies for different
groups--promote at different levels. Cimbala said that this committee had a
heavy charge facing it. She suggested
that the committee start in a simple manner and broaden later on.
ADJOURN
Karin
Ford, Vice President, made a motion to adjourn the meeting at 12:35 pm. Melissa Laning seconded the motion. Motion passed unaniously. Meeting adjourned.
Respectfully submitted,
Pat Brill
ALA/JMRT Secretary