Committee Progress Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Progress Report

**Date: 2/8/04


**Committee Name: Shirley Olofson Memorial Award Committee


**Supervising Board Member: Sara Morris, Beth Kraemer


**Chair, Co-Chairs, Assistant Chairs: Denise Kwan and Beth Filar Williams


**Committee members: Tiffani Conner, Brooke Lippy, Susie Skarl, Bob Wolverton


**Activity in Current Reporting Period

1.      Projects completed (For example, any procedures, tip sheets, checklists, etc. created during this period): The committee solicited applications for the award by posting to various mailing lists, an announcement in Footnotes, etc. A total of 36 completed applications were received by the deadline, January 1. Before the applications were received, there was a discussion via email about how the applicants should be judged and the committee developed a Word document and an Excel spreadsheet containing applicants’ personal information, basic criteria, and a set of weighted subjective criteria to be used to rank applicants. All the applications were stored in an email account to be retrieved by committee members. Before the conference all committee members sent their ranking scores and comments to the chair who compiled the total score of all applicants. The committee discussed via email who should be the winner among the top 5 candidates since three out six committee members were unable to attend Midwinter. At Midwinter, the members in attendance held a closed meeting at which time a winner was selected after consulting with the 3M award committee to make sure no one would receive more than one award. On February 1, the winner was contacted by phone and emailed the terms of the award. The recipient signed the acceptance form agreeing to the terms of the award.


2.      Projects in progress but not yet completed: The committee is creating a certificate to be presented to the award recipient along with a check at the NMRT Membership Meeting at the Annual Conference in Orlando. Those applicants not chosen for the award will be notified as well.


**Action Items/Issues To Be Resolved (What is left to do, based on your Planning Report?
Have there been any substantial changes in plans since then? What items, if any, have been deferred until next year?):
The committee will send the relevant information to the Publicity Committee so a press release could be written. The remaining activities are for the committee to obtain the award check from ALA and to present it to the winner in Orlando.


Financial Report Section:


Your budget appropriation (see   budget)


a. 1000


Amount   which you have spent so far this year


b. 0


Your   estimated additional expenses this year


c. 1000


Total of amount spent and   additional "estimated" expenses for this year (b+c)


d. 1000


Difference between budgeted   amount and total expenses from above (a-d)


e. 0



**Report submitted by: Denise Kwan


**Email address: