Committee Final Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Final Report


**Date: August 1, 2003



**Committee Name: Nominating Committee



**Supervising Board Member: Dora Ho, Past-President



**Chair, Co-Chairs, Assistant Chairs: Cathy Anne Lu



**Committee members: Laura Kortz, Smita Parkhe, Patricia Pereira-Pujol, Nanette Wargo, and Rory Patterson.


**Goals, Objectives, Projects completed (including, but not limited to, any procedures, tip sheets, checklists, etc. created during the reporting year):


Goals and Objectives of the Committee:

1. Submits a slate of officers to the NMRT Executive Board for approval.

2. Identifies offices to be vacated, secures nominations, collects biographical information on candidates, prepares ballots and communicates with candidates.

3. Works with the Governance Committee to include Constitution & Bylaws changes on the ballot, along with candidate information.


- Completed new general timeline of activities for inclusion in Handbook (see below).


General Timeline of Activities


9/2002 Work together with the committee members on an announcement letter.

Send a letter asking for recommendations to the NMRT Committee Chairs, Officers, and to others via e-mail/website.


11/2002 Contact the potential candidates regarding their willingness to stand for election and to serve.

Invite the candidates who are willing to serve to speak at the NMRT Leadership Meetings if possible.


12/2002 Send the list of prospective candidates who have agreed to serve and the supporting biographical materials to NMRT Executive Board.


1/2003 Communicate with the Committee Members via e-mail (or telephone if e-mail doesn't work) to make sure tasks are carry out.

Prepare the slate of candidates and present it to the NMRT Executive Board for approval.

Turn in completed petition forms to ALA.


2/2003 Notify candidates of the final slate and send congratulatory letters to those on the slate.


5/2003 Announce winners of the election to committee members and collect any suggestions/comments.

Send THANK YOU letters to the Committee members.


8/2003 Submit a Final Activities Report to the NMRT Executive Board.


8/2003 Pass suggestions/comments for improvement to the new Chair.

Transfer the files and Handbook to the new Chair.



**Action Items/Issues To Be Resolved What plans/projects remain which will be carried over or postponed until next year? Have there been any substantial changes in plans requiring a reconsideration or cancellation of projects? Information regarding such will be helpful for future chairs and planners. N/A



Financial Report Section:

Your budget appropriation (see budget)

a. N/A

Amount which you have spent this year

b. N/A

Difference between budgeted amount and amount spent (a-b)

c. N/A



**Report submitted by: Cathy Anne Lu, Chair


**Email address: