Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted:  Committee Planning Report


**Date:  April 30, 2004


**Committee Name:  Archives Committee


**Supervising Board Member:  Chrissie Anderson Peters (NMRT Secretary)


**Chair, Co-Chairs, Assistant Chairs:  Anna M. Ferris, Xan Goodman (Co-chairs)


**Committee members:  William W. Armstrong, Jean Cabral, Kelly Leu, Tanzi Merritt, Melissa Rabey, Nyama Reed, Linda Reynolds, Allison Thiem, Suzanne Vesely, Wendy Westgate


**Committee Charge:  To manage the NMRT Archives Program, which includes the gathering, preservation, and provision of access to NMRT documentation in paper and electronic formats. To establish a comprehensive records management plan, facilitated by policies and guidelines, which can be implemented and modified as needed.


**2002 - 2003 Project Description / Goals: 

1)                  Provide access to NMRT's records via the NMRT Archives Database 

2)                  Create a comprehensive set of procedures and guidelines for the harvesting of NMRT records and the inclusion of such records in the NMRT Archives Database (


**Specific Objectives (numbers, tangible end-products): 

1)         Continue entering data into the Archives Database, i.e., creating metadata records for various NMRT reports, minutes, and policies as they are submitted.

2)         Continue to expand the scope of documentation included in the Archives Database, i.e., official committee proposals submitted to the Executive Board, past committee rosters, past NMRT reports (other than minutes), and other special communications. 

3)         Update the Archives Committee entry in the NMRT Handbook.

4)         Make paper copies of NMRT Committee/Officers reports (planning, progress & final) from 2002-03 and forward them for preservation purposes to the ALA Archives.  Since these reports were created exclusively as electronic documents, the Archives Committee thought it advisable to keep a paper version preserved at the ALA Archives facility at the U. of Illinois at Champaign-Urbana. 


Financial Report Section:

Your budget appropriation (see budget)

a. N/A

Amount which you have spent so far this year

b. N/A

Your estimated additional expenses this year

c. N/A

Total of amount spent and additional "estimated" expenses for this year (b+c)

d. N/A

Difference between budgeted amount and total expenses from above (a-d)

e. N/A


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:  N/A


g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)  N/A


h. Vendor support received: (From the above list, what if any, has been received?)  N/A


Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):  NMRT Archives Database server is maintained at LSU.  (Contact person:  William W. Armstrong)


b. On-site conference volunteers: (include estimated numbers needed and brief job description)


c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):  N/A


**Report submitted by:  Anna M. Ferris 


**Email address: