ALA/JMRT EXECUTIVE BOARD
Tuesday, July 1, 1986, 2:00
p.m.-4:00 p.m.
Marriott Marquis Hotel, Albee
Room
Attending:
Rosemary Arneson, Sara Behrman, Diane Bisom, Karen Bohrer, Pat Brill, Robert
Caban, Diane Cimbala, Myrtis Collins, Cynthia Comer, Colleen Conway, Donna
Cranmer, Anders Dahlgren, Larayne Dallas, Annette Demaree, Cathy Doyle, Elaine
Franco, Lilah Gainey, Joseph Harzbecker, Lucy Heckman, Mary Hicks, Helen Hill,
Demaris Hollembeak, Dorice Horne, Kathy Kaldenberg, Karen Kaluzsa, Erelen
Bishop Killeen, Barbara Kiffmeyer, Melissa Laning, Susan Luevano, Beverly
Martin, James Mouw, Sharman Prouty, Peggy Royster, Becky Taylor, Joyce Taylor,
Marlena Wald, Randy Wilson, Bobbi Walters, Alexander Wills
President
Dahlgren called the meeting to order at 2:15 p.m. Introductions were made, including Shirley Olofson award winners
Helen Hill and Colleen Conway. The
purpose of the Executive Board was explained.
If you have not completed your written committee report, please send
copies to Walters.
The
reports of Cognotes and the Freedom to Read Foundation liaison were
added to the agenda. Library Education liaison and Professional Ethics liaison
were deleted.
Bohrer
moved that the agenda be approved as amended.
Comer seconded. The motion
passed.
OLD BUSINESS
Kaldenberg
said the suite will have $450 to return when Time-Life check is received. The hotel bill will not be a problem.
Comer
said 80 pins have been sold. There will
be 120 pins to sell to the affiliates and we only need $136 more to break even.
Dahlgren,
reporting for Barrett, said that the Liaison Coordinator should be a two year
position. Killeen moved that
Constitution and Bylaws should draft a change to this effect. Doyle seconded.
Bohrer
asked if this would be a good change.
Killeen said there should be continuity in the position. Walters said this would be a much bigger job
if the liaison program expands.
The motion passed.
COMMITTEE REPORTS
Cognotes--Killeen
for Jo Crawford--A document is needed for future Cognotes editors to
tell them how it's done. An ad hoc
committee needs to be appointed, since no-one has the time to do
this when they're on the committee.
Walters moved that an ad hoc committee be established to
develop a procedures manual for Cognotes. Killeen seconded.
Dallas
asked if ex-JMRT members could join the committee. Dahlgren replied that they could not receive a formal
appointment, but they would be consulted.
The motion passed.
Membership Meeting--Dahlgren for Joseph Rice--The
meeting went well.
Social--Lucy Heckman--The social was a huge
success, making Bobbi Walters the happiest JMRT President in many a day. A profit of $3,400 was made, and 462 people
attended. There were 32 complimentary
tickets and 192 pre-paid tickets.
The person who was going to do the balloon drop has an
accident in his van, so his $75 was refunded.
VTLS paid $500 for printing and art.
Some
buses did not go to the Hilton or Omni because the bus drivers were busy
attending the party. The bus
coordinator paid cab drivers to take people to these hotels.
Minorities
Recruitment--Dorice Horne--The informal reception in the suite went
well. People from various groups
came. This committee will be sponsoring
a program next year. Walters asked how
many people attended the reception.
Horne replied 26. Walters
commented that she had received many requests to serve on this committee next
year.
Fundraising--Jim
Mouw--Mugs are still a problem. We
should change vendors and lose the credit.
New mugs still have not been received.
The original art work has been lost.
It can be replaced or the mug could have a new design. Walters inquired how much it would
cost. Mouw estimated about $40. He said the mugs sold well and should be
continued. Pat Scarry has suggested
vendors that ALA has done business with before. Killeen suggested the colors be changed to reflect official JMRT
colors. Comer said this wasn't vital,
as this is not identified as a JMRT mug.
Dahlgren
asked if the Executive Board would like to: 1) buy more mugs, 2) get a vendor
in the Chicago area to make them, and 3) cease efforts to obtain our credit
balance from the first vendor. The
Board agreed.
This
committee's status needs to be formalized, since we have other committees who
also raise funds. Walters asked if this
committee's duties should be assigned elsewhere or should we rely more on
vendor support? Dahlgren said the
committee had been
established
in 1983 in the middle of a funding crisis and the intention back then was that
the committee would be dissolved when we had more secure income. Killeen asked what other committee could
handle the mugs if Fundraising was abolished.
Membership Promotion was suggested.
Hicks said she did not see the project as one her committee would like
to take on. Cimbala suggested that this committee could be combined with
Exhibitor Contact and Relations. Wald suggested that we might want to let new
members know that the pin and mug are available with a special
flyer. Mouw suggested that there are
more items that could be sold, this could be a steady source of income.
Killeen moved that the Fundraising Committee be an ad hoc
committee in 1986-87 to sell mugs. They should also examine how these
activities should be structured and report their recommendations by annual
conference in 1987. Bohrer seconded the
motion.
The motion passed.
Goals
and Objectives--Becky Taylor--Two meetings were held at Midwinter and
Annual Conference. A second draft will
be ready soon and the final draft will be done by Midwinter.
Committee
on Governance--Randy Wilson--The committee's work this year concerned
the issue of designating incoming chairs of committees in advance. This issue had been raised by the Minorities
Recruitment Committee. Wilson
apologized to the Minorities Recruitment Committee for not including them in
his committee's deliberations on the subject.
The
committee decided that the idea was a sound one, but should not be adopted by
JMRT at this time. The committee
favored retaining the process of informal designation.
Killeen moved to accept the draft. Bohrer seconded.
Horne
stated that she should have been contacted so she could have given information
from her committee's past reports and future plans to support her request.
Cranmer
asked if Horne would like the chair to be a two year position. Horne said no.
J. Taylor said she'd like to be
chair designate to see what's going on before she takes over.
Luevano
compared the situation to the recent discussion on the liaison
coordinator. Doyle asked if they'd be
willing to serve as chairs for two years.
Both said yes.
Horne
said that she had told Reginia Minudri, the incoming ALA president, that the
committee would work with her to increase minority recruitment this year.
Killeen
pointed out that people who serve as two year chairs are often called to glory
during that second year and are elected to office. Hicks said locking a person in for that long (one year as
committee member and two as chair) is a long period of time.
Walters
said that a new Minorities Recruitment Committee every year is a problem that
needs to be addressed. People who make
commitments for two years often have trouble filling them, due to changing jobs
or other circumstances beyond their control.
Horne said she liked the idea of a two year chair the best.
Dallas
said the move to a two year chair would deprive the incoming President of the
chance to appoint their own chairs.
Cranmer
moved to accept the report of the Committee on Governance and ask the
Minorities Recruitment Committee to prepare a request for a by-laws change so
the chair of the Minorities Recruitment Committee would have a 2 year
term. Doyle seconded.
Killeen
withdrew her motion and asked that the system be tried informally. Bohrer said she couldn't do that. Killeen called the question.
The
motion to accept the report of the Committee on Governance concerning the
problem of designating incoming chairs for committees and to request the
Minorities Recruitment Committee to prepare a by-laws change so their chair
would have a 2 year term
Walters
moved that the chair of the Minorities Recruitment Committee be appointed for
two years and directed the Constitution and By-laws Committee to prepare the
necessary bylaws change. Doyle
seconded.
Platz
said the committee had done good work under its present format and opposed
change.
Horne
said it would help with current committee problems.
Cranmer called the question.
The motion passed.
At
4:20 p.m. Bohrer motioned to extend the life of the meeting to 4:45 p.m. Cranmer seconded.
LIAISON REPORTS
Beta
Phi Mu--Larayne Dallas--Work still needs to be done on the idea of using
new member list of Beta Phi Mu as a JMRT recruiting list.
COPES-Myrtis Cochrane Collins--A handbook
entry has been complied. Should be a two year position.
Doyle
moved that the COPES liaison be approved as a two year position and directed
that the Constitution and Bylaws committee take care of the details. Cranmer seconded. The motion passed.
Freedom
to Read Foundation--Joe Harzbecker--Encouraged everyone to join the foundation,
he has membership information. They
will be having a liaison orientation.
Intellectual
Freedom--Barbara Kiffmeyer--IFC will be sponsoring three programs in the
future. The position should be for two years.
Archivist's
Report--Clarence Toomer--Clarence was recently in an auto accident, we
all wish him a speedy recovery.
NEW BUSINESS
Dahlgren
read a resolution that will be introduced in ALA Council praising JMRT.
Walters
moved a resolution of thanks to Anders Dahlgren for his great work as president
of JMRT this year. Doyle seconded the
motion and it passed.
Walters
asked if the outgoing Board endorsed her new concept of the expanded liaison
program. Cranmer moved that we endorse the concept, Bohrer seconded.
Killeen
suggested that we needed procedures to create and dissolve liaisions. Walters noted that liaison might only report
to the Executive Board in the future when they have an action item to discuss.
The motion passed.
ANNOUNCEMENTS
Arneson
reminded everyone to send their handbooks to their successors.
Bohrer
moved to adjourn the meeting. Doyle
seconded. Dahlgren said since there was
a motion on the floor he guessed he couldn't thank everyone who had helped him
this year. He managed to get it in
anyway. The motion to adjourn passed.
Respectfully
submitted,
Catherine
Doyle
JMRT Secretary