Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: 10/17/03

**Committee Name: Publicity Committee

**Supervising Board Member: Marilyn Ochoa

**Chair, Co-Chairs, Assistant Chairs: Michelle Millet, Chair

**Committee members: Jeanine Akers, Katherine Harris, Maris Hayashi, Wendy Lee, Nyati Ni, Eleanor Sonido, Ted Chaffin

**Committee Charge: To provide publicity, in the form of news releases and through all available outlets, about NMRT, its activities, and projects.

**2003-2004 Project Description / Goals:

Work to target specific NMRT projects for major publicity (i.e. NMRT Professional Development Grant, Shirley Olofson award); keep in contact with committee members; work to assign committee members to tasks they will enjoy working on and learn something from; attend Midwinter and Annual meetings to ensure on-site publicity; update committee handbook section; find new and innovative (and free!) ways to publicize NMRT.

**Specific Objectives (numbers, tangible end-products):

• Revamping ways publicity is put out, relying more on free and low-cost publicity
• Targeting all listservs that are applicable to NMRT events
• Publicity in Cognotes during Midwinter and Annual
• Keeping in constant communication with other NMRT chairs about their events
• Creating and distributing flyers for programs for Midwinter and Annual
• Finishing press-release guidelines from last year's committee
• Updating committee handbook

Financial Report Section:

Your budget appropriation (see budget)	a. 206.00
Amount which you have spent so far this year	b. 0.00
Your estimated additional expenses this year	c. 0.00
Total of amount spent and additional "estimated" expenses for this year (b+c)	d.0.00
Difference between budgeted amount and total expenses from above (a-d)	e. 206.00

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: None

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

h. Vendor support received: (From the above list, what if any, has been received?)

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): A central page publicizing all upcoming NMRT events or opportunities would be appropriate.

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

We have one member who has volunteered to take photographs and another will create and copy flyers.

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): None

**Report submitted by: Michelle S. Millet

**Email address: michellemillet@yahoo.com