ALA/JMRT EXECUTIVE BOARD

Saturday, June 28, 1986

New York Hilton--Rendezvous Trianon Room 9:00--11:00 a.m.

Attending: Robert Adamshick, Rosemary Arneson, Hope Baugh, Barbara Beaton, Sara Behrman, Karen Bohrer, Diane Cimbala, Myrtis Cochran Collins, Cynthia Comer, Donna Cranmer, Anders Dahlgren, Cathy Doyle, David Fiste, Elaine Franco, Lilah Gainey, Lucy Heckman, Mary Hicks, Dorice Horne, Kathy Kaldenberg, Erlene Bishop Killeen, Jim Kopp, Charles Kratz, Beverly Martin, Betsy Peck, Valerie Platz, Sharman Prouty, Carol Rickert, Laura Sandmann, Terri Tomchyshn, Bobbi Walters, Alexander Wills, Randy Wilson

The meeting was called to order at 9:15 a.m. Dahlgren welcomed the members of the Executive Board to the first meeting of the Annual Conference. Introductions were made and voting members of the Board were announced. Only the Affiliates Council President may vote for the Affiliates Council at this time.

Dahlgren asked if there were any changes to the agenda. Killeen moved to have COGNOTES changed to Monday. Bohrer seconded. Hicks asked to have the ALA Membership liaison report moved to Saturday with her Membership Promotion report. Killeen accepted this as a friendly amendment. The amendment to the agenda passed.

Comer moved the adoption of the agenda as amended. Doyle seconded. The motion passed.

There was no old business.

OFFICER'S REPORTS

President's Report--Anders Dahlgren--Dahlgren has been monitoring the activities of the committees. A contribution to the long range planning committee of ALA was not submitted, but past presidents Linda Williams and Charles Kratz have been active in this and will keep JMRT needs in mind. Hicks inquired if we had asked the long range planning committee to include us. Dahlgren said he would write a letter. Kratz asked if this subject was on the agenda for the Round Table Coordinating Committee. Walters said it was not, but she would move its addition.

Vice-President's Report--Bobbi Walters--New committee members are still being sought. Walters proposed expanding the liaison program to include the membership committees of all ALA divisions and has had a favorable response from both JMRT and the divisions. A modified reporting system might be needed, since this might be too many people to report at the Executive Board meetings. A 1987 conference planning meeting will be held after the Executive Board meeting.

Secretary's Report--Cathy Doyle--Everything went well and the minutes were distributed.

Treaeurer'a Report--Donna Cranmer--We did better in dues this year, the total was $10,142. The $700 in escrow for the awards breakfast was released to the general budget following resolution of the Sheraton Plaza billing in JMRT's favor. The secretary, COG and Orientation chairs, and Director of MACE handed all or part of their funds back.

Some committees went overbudget--the convention center expenses were higher than estimated for the booth and COGNOTES needed new ribbons for the staff. The Membership Meeting had speakers expenses and the SALA caterer cost $1,500 more than expected. The pins for Membership Promotion were $40 over budget.

Dahlgren stated that many of these added expenses were identified only in the final weeks preceeding the conference and since it was clear there was enough money to cover all these expenses it seemed more appropriate to present all the changes at once at conference instead of in a series of telephone polls to the Executive Board. Behrman said that the Local Arrangements Committee might need an extra $180 to cover printing their booklet. Killeen inquired if ALA had been asked to pick up the cost of printing ribbons for COGNOTES. Cranmer indicated that this had not been done. Killeen said she would follow up on this. Dahlgren pointed out that the phone bill had been lower this year.

Collins returned her COPES liaison money to the Treasurer.

Cranmer motioned to approve the budget as submitted. Walters seconded the motion. It passed.

Cranmer reminded everyone that she will be treasurer until August 15th, so send those post conference bills to her.

Past President's Report--Charles Kratz-- Has been working with the Goals and Objectives Committee to prepare the new five year plan.

Director of Conference Arrangement--Karen Bohrer--Publicity from LJ and others was very good. The suite and COGNOTES are also doing well.

Director of MACE--Cynthia Comer--Committees did very well, and the new JMRT pin is beautiful.

Director of Publications/Public Relations--Erlene Bishop Killeen--Everyone did well. Killeen encourages everyone to write an article for Footnotes.

Kaldenberg said there were still slots open for hosting the suite, she passed around a sign-up sheet.

COMMITTEE REPORTS

Local Arrangements--Sara Behrman--Donning the typical NY garb of Statute of Liberty hat and glasses Ms. Behrman regaled the Board with a poem, reproduced here for posterity:

THE NEW COLOSSUS

Not like the brazen giant of ALA fame,

With conquering limbs astride from land to land;

Here at our sea-washed, sunset gates shall stand

A fledgling committee with a dream, whose aim

Is to facilitate, and their name.

Local Arrangements. From their hearts and souls

Glows world-wide welcome; their flashing eyes command

The air-bridged harbor that twin cities frame.

"Keep, Junior Members, your sense of humor!" cry they

with moving lips, "give us your hassles, your concerns,

Your orientation packets yearning to be stuffed,

The wretched refuse of Studio 54. Send these, the Junior

Members, tempest-tost to us.

We'll try,to ease their way!"

And she's still selling tickets to the Social.

Heckman said that 196 tickets had been sold, and only 30 more were needed to break even.

Booth--Betsy Peck--More booth sitters are needed. Six states requested the booth, two had to be refused due to conflicts. Please remember to pick up materials at the end of the conference. Kaldenberg suggested a sign-up sheet at the suite.

Nominating--Barbara Beaton--Petitions for ALA Council were submitted, as well as the council by nomination forms. Myrtis Cochran Collins replaced Beth Hanson on the JMRT slate, as Beth's husband might be taking the family abroad next year. The winners were:

Vice President/President-Elect--Diane Cimbala

Treasurer--Myrtis Cochrane Collins

Secretary--Carol Rickertt

Director--Melissa Laning

Kopp asked if any JMRT council candidates had won. None did.

Constitution and Bylaws--Ruth Magnussen--Walters stated Magnussen would mail her report later.

Membership Promotion and ALA Membership Committee Liaison--Mary Hicks--The pins will be $3.00 and 200 were ordered. They turned out well. Membership is down from 1,077 to 928 (personal) and up from 75 to 79 (organizations). Dahlgren stated there was less fallout from the dues increase than we had planned on.

The ALA Membership Committee has been successful in getting a toll free number for members to use.

Shirley Olofson Award--Bev Martin for Karin Ford--Next year's application is ready. One recipient could not come to conference and was replaced by the first alternate. Fifty dollars was

returned to the treasury.

Scholarship--Jim Kopp--The winner was Roslyn Doris Maylin and she will be going to the University of Maryland. She was still a candidate for other scholarships, so we had to wait longer to announce that she had won. Gainey did publicity for library journals, and Ebsco will also make an announcement. Kopp noted that the award was changed at Midwinter to allow people who weren't beginning library students to apply and to let them enter school at any time of the year. ALA Awards never acted on this and Kopp contacted their ALA liaison. The new publicity includes these criteria. Out of seven applicants, only one met the criteria.

Grassroots Grants--Valerie Platz--There were 34 recipients for 1985/86. New contacts were made through the committee and Affiliates Council. Two people might be all that is needed for this committee. It's too much for one, but not enough for a regular committee.

Tracking the grants should be done on a calendar year basis. This will make it easier to keep track of things. Walters asked which states don't have contacts. Platz replied Hawaii, Maine, New Mexico, and Washington, D.C.

Publicity--Lilah Gainey--Got good response from chairs on request for materials. When you send post conference press releases tell her so she doesn't duplicate your effort. Cimbala said the Orientation Committee was pleased with the publicity they've received. Martin asked if a small ad could be placed for JMRT awards in LJ. Killeen suggested that the Director of MACE could coordinate this. Dahlgren suggested this might be funded through discretionary funds. Walters said it should go through the Publicity Chair.

NEW BUSINESS

Sandmann reported that the Library Education Assembly was not meeting, so she was attending SCOLE instead.

Fiste requested that his Professional Ethics Liaison report be moved from Tuesday to Monday.

Arneson reported that the handbook will not have a revised table of contents at this conference. Some entries have been put on the computer.

ANNOUNCEMENTS

Hicks has pins to sell.

Platz felt honored to be nominated to Council and thanked us.

Cimbala asked us to come to Orientation and Bisom needs judges for the Friendly Booth Award.

Killeen moved, and Doyle seconded, that the meeting be adjourned. The motion passed and the meeting was ajourned at 10:50 a.m.

Respectfully submitted,

Catherine Doyle