Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: 16 October 2003

**Committee Name: Orientation Committee

**Supervising Board Member: Shelly McCoy, Outreach Director

**Chair, Co-Chairs, Assistant Chairs: William M. Modrow, Kara Whatley

**Committee members:  Kristin Brand, Marlin Brinkley Jr., Chris Caputoc, Jessica Kopecky, Jason Martin, Wanda Rivero, Janet Tom

**Committee Charge:

The Orientation Committee plans and conducts orientation programs at the Midwinter and the Annual Conference. The orientation will include an introduction to ALA, NMRT, the conference, the exhibits, and the host city. The program promotes the ALA conference theme and provides the opportunity for other ALA divisions and round tables to distribute literature and promote their organizations.

**2003 - 2004 Project Description / Goals:

Organize and execute successful Midwinter and Annual conference orientation programs.

**Specific Objectives (numbers, tangible end-products):

· Establish contact and work closely with Local Arrangements Committee in order to obtain local information (places to eat, transportation, things to see, etc.) to be included on Orientation web pages

· Review and refine conference tips for inclusion on Orientation web pages

· Complete vendor request form from Exhibitor Contact and Relations Committee for bags and door prizes

 · Establish contact with staff liaisons to ease creation of orientation packets and the receiving of information from divisions and roundtables.

 · Secure speakers

· Prepare introductions for various speakers

· Work closely with Publicity Committee once agendas are finalized

· Confirm program rooms and review all details

 · Meet committee at Midwinter and Annual to fill bags with orientation packets

· Assess evaluations of program to make recommendations/changes

Financial Report Section:

Your budget appropriation (see budget)	a. 500
Amount which you have spent so far this year	b.
Your estimated additional expenses this year	c.
Total of amount spent and additional "estimated" expenses for this year (b+c)	d.
Difference between budgeted amount and total expenses from above (a-d)	e.

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:

Donated bags

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

None as of yet, but bags for materials distributed at both Orientations

h. Vendor support received: (From the above list, what if any, has been received?)

None as of yet

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):

Committee member will be handling the web design/page

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

Committee members will fill the bags with the materials and handle all aspects of the orientation program.

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): Flyers, WebPages, emails, and listserv distribution announcing Orientation sessions.

**Report submitted by: William M. Modrow

**Email address: wmodrow@mailer.fsu.edu