Committee Planning Report

NOTE: ** = Required Field

 

**Type of report being submitted: Committee Planning Report

 

**Date:  October 16, 2003

 

 

**Committee Name:  MW Activities

 

 

**Supervising Board Member:  Nadine Flores

 

 

**Chair, Co-Chairs, Assistant Chairs:  Gaye Hinchliff

 

 

**Committee members:  Michael Bolam, Natalie Bulick, Lyssa Oberkreser, Violet Le

 

 

**Committee Charge:  Provide a social event giving new and experienced NMRT members an opportunity to meet and talk with each other in a relaxed and fun environment.  Provide information about the MW Conference host city.

 

 

**2003 - 2004 Project Description / Goals:  Plan a social event that fits our budget, offers door prizes and/or fun activities, publicize the event, and coordinate with the Orientations Committee on creating information about the host city.

 

 

**Specific Objectives (numbers, tangible end-products):  Plan social event by setting date, time and choosing location.
Determine how to best use budget available.
Create a list of inexpensive hotels in the host city.
Publicize event on NMRT website and NMRT listserves.

Solicit door prizes from local organizations, workplaces, etc.

 

Financial Report Section:

Your budget appropriation (see budget)

a. $200.00

Amount which you have spent so far this year

b.

Your estimated additional expenses this year

c.

Total of amount spent and additional "estimated" expenses for this year (b+c)

d.

Difference between budgeted amount and total expenses from above (a-d)

e.

 

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:  None

 

 

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?) N/A

 

 

h. Vendor support received: (From the above list, what if any, has been received?) N/A

 

                                                     

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 

Will ask Web Committee to post our flyer (November)

 

 

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

None

 

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):  Article in Footnotes, flyer on web site, posting to NMRT-L (October-November)

 

 

**Report submitted by:  Gaye Hinchliff

 

**Email address:  ghinchli@kcls.org