Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: October 18, 2003

**Committee Name: 3M/NMRT Professional Development Grant Committee

**Supervising Board Member: Sara Morris

**Chair, Co-Chairs, Assistant Chairs: Laura Kortz

**Committee members: Kira Barnes, Angela Boyd, D. Sean Hogan, Rich Murray

**Committee Charge: The 3M/NMRT Professional Development Grant Committee is charged with selecting recipients of the 3M/NMRT Professional Development Grant.

**2003 - 2004 Project Description / Goals:

The committee will advertise grant availability, review applications, select three recipients and present the grant to recipients at the 3M/NMRT Social at the Annual Conference in Orlando.

**Specific Objectives (numbers, tangible end-products):

The following are tasks the committee will perform in order to meet its goals:

1. Create an online application form to replace the printed application form used in prior years. The online form will be sent to designated e-mail accounts.
2. Create a shared YAHOO e-mail account to enable committee members to review applications as they come in.
3. Update grant information on the NMRT Web site.
4. Advertise the grant on a variety of library-related listservs and newsgroups.
5. Advertise the grant to state librarians, state library associations and state NMRTs via e-mail.
6. Maintain contact with Judy Nelson, our 3M liaison, and keep her apprised of committee progress.
7. Write new handbook entry for the committee.
8. Select award recipients at a closed session at Midwinter.
9. Notify grant recipients and those who were not selected shortly following the Midwinter meeting.
10. Notify 3M about recipients and work with them to make funds available.
11. Maintain contact with grant recipients to ensure that they meet all grant requirements.
12. Present grant to recipients at 3M/NMRT Social in Orlando.
13. Coordinate with 3M as needed before, during and after the process.
14. Update tip sheets and timeline as needed.

Financial Report Section:

Your budget appropriation (see budget)	a. 150.00
Amount which you have spent so far this year	b. 0
Your estimated additional expenses this year	c. 0
Total of amount spent and additional "estimated" expenses for this year (b+c)	d.150.00
Difference between budgeted amount and total expenses from above (a-d)	e. 0

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:

3M completely funds the award

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

NA

h. Vendor support received: (From the above list, what if any, has been received?)

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):

We will request that the Web committee modify last year's Web page advertising the grant. We will also request an online application form. (To be completed by 9/15/03)

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

NA

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):

The committee will work together with the Publicity committee to advertise grant availability as widely as possible.

**Report submitted by: Laura Kortz

**Email address: lkortz@njcu.edu