ALA/JMRT Executive Board
Meeting
Washington, D.C.
Sunday, January 8, 1989
2:00 - 4:00 PM
Joni
Gomez
Denise Krell Connie
Phelps
Terri Tomchyshyn Jo
Ann Oliphant
Robert Newlen Susan
Schmidt
Joan L. Dobson Cheryl
Napsha
Dave Kohut Joe
Harzbecker
INTRODUCTION
President Ford welcomed
everyone to the Executive Board meeting. Introductions were made, an attendance
sheet was circulated, and the voting members of the Board were
announced:President, Vice President, Treasurer,. Secretary, the three
Directors, and the Affiliates Council President.
Ford asked for requests
for changes to the agenda. Terri Tomchyshyn asked that she be moved to the top
of the agenda (Nominating Committee). President Ford agreed to place the
Nominating Committee report before Old Business.Mary Marcum Evans made a motion
to accept the revised agenda. Myrtis Collins seconded the motion. Motion passed
unanimously.
NOMINATING COMMITTEE -
Terri Tomchyshyn
Terri Tomchyshyn, Chair,
announced the JMRT slate for 1989-90:
Vice President-Mary Marcum Evans
President Elect-Robert Newlen
Secretary-Cindy
Saur and Helena Pedersoli
Directors-Jenifer Abramson , Joe Harzbecker, Phoebe Janes, Joyce Taylor
-The stores at the West End Marketplace close at
11:00 PM, so the Social will not be threatened by other tempting activities.
After more discussion,
Royster made a motion that the JMRT Social be held at the West End Marketplace
in Dallas. Mary Marcum Evans seconded the motion. Motion passed unanimously.
The ticket price for the Social was the next item for
discussion. After some talk, Jim Mouw moved that tickets be sold for $15
pre-conference and $18 at conference. Myrtis Collins seconded. Motion passed
unanimously.
Mouw then suggested making a budget revision to
reflect exact Social expenses. Mouw moved that under Section E, Programming
(Page 4, line 5), funds be changed from $4,500 to $5,000. Also, Estimated
Income, Social (bottom of page 4), should be changed from $6,000 to
$7,000. Mary Marcum Evans seconded. Motion passed unanimously.
OFFICER REPORTS
AFFILIATES COUNCIL PRESIDENT
- Mary Marcum Evans
Mary Marcum Evans
reported on her various Council activities. She published two issues of
NEWSNOTES, reviewed affiliate newsletters and activity reports, updated the
Affiliates Council directory, provided lists of Affiliates Council
representatives and chapter chairs to Jim Mouw and Denise Krell, and wrote two
columns for FOOTNOTES.
AFFILIATES COUNCIL
VICE-PRESIDENT - Colleen Conway
No report.
AFFILIATES COUNCIL 2nd
VICE-PRESIDENT - Sara Parzen
Sara
Parzen announced that the JMRT Hospitality Suite for Dallas was decided at the
Affiliates Council meeting that morning. The Suite will be the Presidential
Suite at the Dallas Park and Plaza downtown.
Parzen submitted a detailed report which included
reasons for the recommendation, layout of expenses, and plans for publicizing
the Suite.
(bottom of page 4) to $1,340. Peggy Royster seconded the motion.
Motion passed unanimously.
COMMITTEE REPORTS
COGNOTES - Joan Dobson
Joan Dobson, Chair,
announced that for the first time ALA rented to COGNOTES two PC's with two
letter quality printers. Dobson said she had trouble locating a printer but
finally located one in Maryland.
She also stated that
there has been a change in policy on running exhibitor notices. The committee
decided to run only one announcement per exhibitor during Midwinter. Many
exhibitors turned in five or six pages of copy per day at Annual, and this new
restriction will be fair to all exhibitors.
Dobson continued with several issues pending from
last year. First of all, COGNOTES' policy is
still not to run endorsements for candidates. Secondly, for the second year in
a row, COGNOTES' supplies were not sent from Chicago. Follow-up as to why they
were not sent may be necessary. Thirdly, Dobson stressed that much help will be
needed to distribute COGNOTES in Dallas. She is thinking of recruiting a local
Boy Scout troop to assist with distribution. Anyone else who can help will be
greatly appreciated.
FUNDRAISING - Jim
Huesmann
Jim
Huesmann, Chair, opened his report by announcing that there were only four JMRT
mugs left to be sold at the ALA store at 1:00 that afternoon.
He reported that his
committee members had submitted proposals and suggestions for new fundraising
projects. After screening these ideas for degree of risk, initial cost and
profit potential, the leading idea was to edit a small book of library
quotations, jokes and anecdotes. There would be no upfront costs to JMRT.
Huesmann asked for permission from the Executive
Board to move forward on this project. He outlined these immediate goals:
1. Receive permission from the Executive Board;
2. Gather members for an editorial board;
3. Place announcements
requesting entries for the book.
Jim Mouw made a motion
that JMRT instruct the Fundraising
Committee to move forward on their book publishing project. Peggy Royster
seconded the motion. Discussion followed..
Mouw stated that JMRT needs to be sure this project
is in compliance with ALA publishing.Marcia Kuzmaul was suggested as a person
to contact. President Ford raised the concern that the project may not be
profitable with much time expended on the effort.
Suggestions were made to
Huesmann as to who to contact about ALA publishing; Valerie Platz was named as
one who has dealt with ALA publishing previously.
Myrtis Collins made a friendly amendment to the
motion; that the Fundraising Committee prepare a proposal to be presented to
the Executive Board at the- Dallas Annual Conference including answers to the
questions just posed and how that committee plans to proceed with
this project. Motion as amended passed unanimously.
Another Fundraising Committee issue raised by
Huesmann was the continuity of his committee. He would like to see the
committee chair appointment be extended to two years. In answer to President
Ford's question about whether a two-year appointment was necessary for this
kind of project or any project, Huesmann said that most projects require more
than a year.
Mouw asked if there was
anything to prevent a chair from being reappointed for a second year. Susan
Schmidt read the section in the Constitution and Bylaws regarding special
committees (Fundraising is one). It states that the chair of the Fundraising
Committee could be
reappointed for a second year term.
It was suggested that
committee members could be retained in a consulting status, as ex officio
members, to complete a project (like the book), while new committee members
could begin a new project. Some discussion followed on this idea. Mouw offered
the idea that the Fundraising Committee be viewed as a brainstorming group with
an ad hoc committee then being appointed for special projects.
The Fundraising Committee was asked to address the
chair appointment issue as part of their report in Dallas.President Ford called
for a five-minute break.
BOOTH COMMITTEE - Denise
Krell
Denise Krell, Chair,
reported on Booth and slide show reservations for 1988-89. Other activities
during her reporting period included creating fliers announcing the
availability of the Booth and
slide show and arranging for the JMRT table to be in ALA offices at Midwinter.
Krell raised several action items for consideration.
The first item was to clarify a major responsibility of the committee as
stated: "Securing space in the professional exhibit area at Midwinter . .
. Conference." Krell said the Booth Committee's responsibility is to
secure space in the ALA offices at Midwinter, not in the exhibit area.
President Ford asked
Krell to check the official minutes from the New Orleans Conference for
clarification of this item. After some discussion, Ford said that if it is just
a matter of correcting what is in the Handbook to reflect the minutes, then
Krell can take care of the matter through the Handbook Chair. If it is a matter
of actually changing what was approved in the minutes, then this issue will
have to be brought forth for an official vote at the Dallas Annual Conference.
The second item needing
clarification was whether the Booth Committee is officially charged with
shipping the JMRT slide show. Krell
said the committee does so yet this is not stated as a major responsibility of
the Booth Committee. Ford replied that JMRT previously
voted to charge the committee with that responsibility; she requested that
Krell submit a proposed revision of the Handbook to the Handbook chair to
reflect this charge.
The third item Krell
raised was the slide show and the difficulty/expense in its shipping. Average'cost
of mailing the slide show and projector has been $47.99 per shipment and
return. Demco has donated $400 for these shipments but Krell was concerned
about the source of future shipping costs.
This topic
generated much discussion.One idea was to only send the slide/tape to avoid the
awkwardness in shipping the equipment. However, a special projector is required
to run the slide/tape.Another suggestion was to have Demco handle the shipping;
most people felt Demco would not want to do so.
Krell also questioned the
appropriateness of the slide show for the Booth. She felt the slide show was
better utilized at library school visits and other introductions to JMRT.
Ford finally suggested
that Krell be responsible for deciding how the slide show should be shipped
this year (slide show and equipment or slide/tape only), since information on
shipping has already been dispersed to
the public. Ford asked Krell, if possible, to inform the contact person about
the kind of equipment needed to run the slide/tape. Krell agreed to Ford's
suggestion.
As the
meeting was running behind schedule, Jim Mouw
made a motion to extend the meeting to 4:15 PM. Loretta Turnage seconded. Motion passed unanimously, albeit
reluctantly.
Krell continued her report
by stating the need to publicize the JMRT table.She
wondered whether the table was utilized enough at conferences.Several people
said that the table was useful as a work table as well as a place to leave
flyers and other JMRT materials.
Krell finished her report
with a highlight of the Booth's
features at the Dallas Conference. The Booth's design will be clean and
crisp and photographs will be taken. There will be a small fee for a picture.
NEW BUSINESS
President Ford said that
she received a letter from Jane Heiser, OLDS Advisory Committee. Heiser is
seeking support for a literacy group and would like JMRT to sign a petition to
ALA to form a Literacy Assembly. Peggy
Royster moved that JMRT support the Literacy Assembly. Myrtis Collins seconded
the motion. After a brief discussion, the motion passed unanimously.
Robert Newlen asked the Executive Board if it had
ever recognized Marcia Kuzmaul, JMRT liaison to ALA, for her assistance to
JMRT. Newlen suggested a letter from Ford or flowers to show our appreciation.
Ford said she would be glad to do this.
ANNOUNCEMENTS
Rosemary Arneson
announced that after this meeting the Committee on Governance will be meeting
to discuss the liaison appointment structure. All are welcome to attend.
The ALA Candidates Forum will take place Monday. Ford
said she shortened the Executive Board meeting on Monday so that people can
attend the Forum.
ADJOURN
Jim Mouw moved to adjourn the meeting. Mary Marcum
Evans seconded the motion. Motion passed unanimously. Meeting adjourned at 4:10
PM.
Respectfully submitted,
Laura A. Sullivan
JMRT Secretary