**Type of report being submitted: Committee Planning Report

**Date: Nov. 3, 2003

**Committee Name: Footnotes Committee

**Supervising Board Member: Marilyn Ochoa

**Chair, Co-Chairs, Assistant Chairs: Jill Grogg, Editor/Chair; Amanda Roberts, Assistant Editor/Assistant Chair

**Committee members: Stephanie DeClue, Terri Holtze, Pennie Howard, Dante Tang, Shannon Tennant

**Committee Charge: Footnotes, a publication distributed to NMRT members 4 times a year, contains information about NMRT activities and provides articles relating to the professional development of librarians. Footnotes is published electronically in August, November and February and published in paper in May. The chair is appointed for two years and, along with the committee, is responsible for the editing, preparation, printing, and distribution of the newsletter. Conference attendance is not required.

**2003 - 2004 Project Description / Goals:

We plan to create the inaugural year of Footnotes online, implementing the publication schedule of three online issues (August, November, and February) and one paper issue (May). We also plan to continue the content improvements previously made by Stacey Shoup and continued by Jennifer Knievel, including regular columns and feature stories.

**Specific Objectives (numbers, tangible end-products):

§ A template that conforms to ALA web site standards will need to be created an adopted so that Footnotes can reside permanently on ALA servers rather than on member servers. § Jill Grogg and Amanda Roberts will receive training on the ALA web site at the 2004 Midwinter Meeting. § An attempt should be made to get the Archives committee to make Footnotes its next project. Currently, back issues of Footnotes reside with the committee chair, risking loss as back issues are mailed around every year when the chair changes. This is also important because current issues will be going online now, and members will wonder about accessing older issues online as well. After the questions that have arisen from the move to the online version have been addressed, the Archives committee should be consulted about possible scanning all the old paper versions of Footnotes and making them available online. § The Handbook will be updated to reflect the changes in Footnotes production. § The Footnotes Committee is currently investigating a missing box of Footnotes from the 2002-2003 committee year. The 2002-2003 Editor of Footnotes, Jennier Knievel, sent a box of approximately 150 copies of Footnotes to ALA Headquarters in Chicago on behalf of the Booth Committee for the ALA Annual Conference in Toronto. When the co-chair of the Booth Committee attempted to pick up the box from Kim Sanders at the Member Relations table, the box was not there. Jennifer Knievel received a delivery confirmation from FedEx that the box was received by ALA Headquarters, so the box may be lost at ALA Headquarters, have gotten lost between ALA Headquarters and the Metro Toronto Convention Centre, was lost in the mail, or was misplaced at the Metro Toronto Convention Centre by personnel. Amanda Roberts, Footnotes Assistant Editor, has contacted Kim Sanders, the ALA Liaison to NMRT, but the box has not been located. Amanda will continue to pursue the issue until a satisfactory conclusion has been made.

Financial Report Section:

Your budget appropriation (see budget) a. $5023.50

Amount which you have spent so far this year b. $80.00

Your estimated additional expenses this year c. $1360.00

Total of amount spent and additional "estimated" expenses for this year

(b+c) d. $1440.00

Difference between budgeted amount and total expenses from above (a-d) e. $3583.50

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:

n/a

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

n/a

h. Vendor support received: (From the above list, what if any, has been

received?)

n/a

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): As we move into our first year of online publication, we may need assistance uploading the online issues to the ALA web site.

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

n/a

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):

§ Posting to NMRT-L and NMRTBD requesting submissions

§ Email alert emailed by ALA publishing office to members notifying release of online issues in August, November and February

**Report submitted by: Jill Grogg

**Email address: jgrogg@library.msstate.edu