Exhibitor Contact and Relations Committee Planning Report
**Type of report being submitted: Committee Planning
Report
**Date: 10/9/03
**Committee Name: Exhibitor Contact and Relations
Committee
**Supervising Board Member: Bill Jenkins
**Chair, Co-Chairs, Assistant Chairs: Kathrin Dodds,
Chair
**Committee members: Lisa Brouchman, Kathrin Dodds, Terry
Hill, Joyce Radcliff, Sarah Rohling
**Committee Charge:
1) Organize and administer round table and vendor
sponsored awards and contests including the Marshall Cavendish Essay Contest
and the Friendly Booth Award. (The Friendly Booth award was suspended for the
2003 conference and will be looked at to find alternatives that will please
both NMRT members and the Exhibitor's Round Table (ERT) while serving to
strengthen the relationship between the two.)
2) Act as a liaison between the exhibitors, the Exhibits
Round Table, and ALA/NMRT.
**2003 - 2004 Project Description / Goals:
1) Explore suitable alternatives to the Friendly Booth
Award.
2) Resolve outstanding issues with the Exhibitor's Round
Table (ERT).
3) Organize the Marshall Cavendish essay contest.
a. Revise essay contest requirements in order to increase
the quality of essay submissions.
b. Increase the number of contest entries.
c. Increase avenues of promotion for this contest.
4) Work to fulfill other vendor requests.
5) Increase vendor support through donations to both the
Midwinter and Annual ALA conferences.
**Specific Objectives (numbers, tangible end-products):
1) Provide suitable replacement or revision of the
Friendly Booth Award.
2) Receive a minimum of ten essay submissions for the
Marshall Cavendish Essay Contest.
3) Increase avenues of promotion for the Marshall
Cavendish Essay Contest by at least one avenue.
4) Add at least one new donating vendor.
Financial Report Section:
Your budget appropriation (see budget) a. 50.00
Amount which you have spent so far this year b. 0.00
Your estimated additional expenses this year c. 0.00
Total of amount spent and additional "estimated"
expenses for this year (b+c) d. 0.00
Difference between budgeted amount and total expenses
from above (a-d) e. 0.00
f. Vendor support planned or anticipated for the year
(either money or in-kind gifts), list here:
EBSCO – bags for Orientation booth
SIRSI – pens for Orientation booth
Jaeger - $100 donation for various provisions for the
NMRT Resume Review Service booth at both Midwinter and Annual conferences.
(these provisions include mints, water, tissues, pens, etc.)
g. Vendor support requested: (From the above list, what,
if any, has been requested from the Exhibitor Contact and Relations Committee?)
None so far this year.
h. Vendor support received: (From the above list, what if
any, has been received?)
None
Specific Needs/Support (non-financial): (For the
categories below, please include approximate date service needed)
a. Web Support (help with webpage creation, web form
creation, web database, web database, scripting, etc):
b. On-site conference volunteers: (include estimated numbers
needed and brief job description)
Possible need for volunteers for whatever alternative to
Friendly Booth Award is chosen. This is yet to be determined. In the past,
15-20 volunteers were needed in order to accomplish appropriate judging for
this award. Acquiring this amount of volunteers has proven difficult as of
late.
c. Publicity planned for the committee (posting to other
discussion lists, official press release for webpage, etc.):
Calls for essay participants will be posted on various
discussion lists, through official press releases on the NMRT webpage, and
possibly through NMRT Footnotes newsletter.
**Report submitted by: Kathrin Dodds
**Email address: kathrind@excite.com