Exhibitor Contact and Relations Committee Planning Report

**Type of report being submitted: Committee Planning Report

**Date: 10/9/03

**Committee Name: Exhibitor Contact and Relations Committee

**Supervising Board Member: Bill Jenkins

**Chair, Co-Chairs, Assistant Chairs: Kathrin Dodds, Chair

**Committee members: Lisa Brouchman, Kathrin Dodds, Terry Hill, Joyce Radcliff, Sarah Rohling

**Committee Charge:

1) Organize and administer round table and vendor sponsored awards and contests including the Marshall Cavendish Essay Contest and the Friendly Booth Award. (The Friendly Booth award was suspended for the 2003 conference and will be looked at to find alternatives that will please both NMRT members and the Exhibitor's Round Table (ERT) while serving to strengthen the relationship between the two.)

2) Act as a liaison between the exhibitors, the Exhibits Round Table, and ALA/NMRT.

**2003 - 2004 Project Description / Goals:

1) Explore suitable alternatives to the Friendly Booth Award.

2) Resolve outstanding issues with the Exhibitor's Round Table (ERT).

3) Organize the Marshall Cavendish essay contest.

a. Revise essay contest requirements in order to increase the quality of essay submissions.

b. Increase the number of contest entries.

c. Increase avenues of promotion for this contest.

4) Work to fulfill other vendor requests.

5) Increase vendor support through donations to both the Midwinter and Annual ALA conferences.

**Specific Objectives (numbers, tangible end-products):

1) Provide suitable replacement or revision of the Friendly Booth Award.

2) Receive a minimum of ten essay submissions for the Marshall Cavendish Essay Contest.

3) Increase avenues of promotion for the Marshall Cavendish Essay Contest by at least one avenue.

4) Add at least one new donating vendor.

Financial Report Section:

Your budget appropriation (see budget) a. 50.00

Amount which you have spent so far this year b. 0.00

Your estimated additional expenses this year c. 0.00

Total of amount spent and additional "estimated" expenses for this year (b+c) d. 0.00

Difference between budgeted amount and total expenses from above (a-d) e. 0.00

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:

EBSCO – bags for Orientation booth

SIRSI – pens for Orientation booth

Jaeger - $100 donation for various provisions for the NMRT Resume Review Service booth at both Midwinter and Annual conferences. (these provisions include mints, water, tissues, pens, etc.)

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

None so far this year.

h. Vendor support received: (From the above list, what if any, has been received?)

None

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc):

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

Possible need for volunteers for whatever alternative to Friendly Booth Award is chosen. This is yet to be determined. In the past, 15-20 volunteers were needed in order to accomplish appropriate judging for this award. Acquiring this amount of volunteers has proven difficult as of late.

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):

Calls for essay participants will be posted on various discussion lists, through official press releases on the NMRT webpage, and possibly through NMRT Footnotes newsletter.

**Report submitted by: Kathrin Dodds

**Email address: kathrind@excite.com