Committee Planning Report



Type of report being submitted: Committee Planning Report


Date: October 17, 2003                                              


Committee Name:  Booth


Supervising Board Member:  Shelly McCoy


Chair, Co-Chairs, Assistant Chairs: 


C.J. Wong


Bruce Stoffel

Illinois State University


Committee members: 


Sally Bickley

Texas A&M University (Corpus Christi)


Christine Caputo

Free Library of Philadelphia


Xan Yevette Goodman

Michigan State University


Terry Hill

University of North Carolina (Chapel Hill)


Amanda Roberts

Nova Southeastern


Mary Tao

Northwestern University


Committee Charge: 


The Booth Committee purpose is to provide an opportunity to promote ALA and NMRT membership and a location for information exchange. In addition, the Committee makes arrangements for the NMRT "Traveling Booth" to be exhibited at state, regional and divisional conferences.


2003 - 2004 Project Description / Goals: 


Arrange a professional booth at ALA Orlando for the purpose of publicizing NMRT and its activities, as well as the benefits of NMRT membership.


Maintain a committee presence on the NMRT website, particularly for communicating the work of the committee to all NMRT membersand for recruiting volunteers for ALA Orlando.


Revise and update Booth policies.


Specific Objectives (numbers, tangible end-products): 


ALA Orlando:


Coordinate shipment of Booth materials such as the NMRT banner and literature rack to ALA Orlando.


Prepare an attractive display of NMRT informational materials including, but not limited to, the NMRT membership flier, schedule of NMRT conference activities, and Resume Review service.


Distribute informational packets to Booth visitors (target: 150 packets)


Provide sufficient staffing so that no one comes to the Booth without being greeted by friendly folks who can offer information about NMRT (target: 28 exhibit hours, 25 volunteers)


Through use of a survey, identify persons interested in joining NMRT and/or becoming active in NMRT committees(target: 100 completed surveys)


Develop and implement a system of tracking the number of Booth visitors.  Target: 250 visitors.


Tear down the Booth and making sure that all items to be stored and shipped by Quality Books are safely delivered back to them.




Update the Booth web page and associated ALA Orlando Booth information  pages (call for volunteers, instructions for volunteers, volunteer schedule).  Link all updated pages from the NMRT website.


Booth policies:


Revise and update the official Booth charge to delete reference to the "Traveling Booth" service.


Revise and update the Booth description in the online NMRT Handbook.



Financial Report Section:


Your budget appropriation (see budget)                               a.  $300                      

Amount which you have spent so far this year                     b.        0                      

Your estimated additional expenses this year                      c.    300                      

Total of amount spent and additional "estimated"

expenses for this year (b+c)                                      d.    300                      

Difference between budgeted amount and total

expenses from above (a-d)                                        e.         0                     



f. Vendor support planned or anticipated for the year (either money or

in-kind gifts), list here: 


Vendor                                    Item


From EBSCO?                        NMRT Bags left over from orientation, preferably 100+


Quality Books                          Storage of display board and NMRT sign


3M                                           Creation of 3M/NMRT grant winners sign


?                                             Pens with NMRT logo, preferably 250



g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)


We have not yet submitted a request to ECRC.  We will submit a request to ECRC for assistance with the NMRT bags and pens.



h. Vendor support received: (From the above list, what if any, has been



Commitments are in place from Quality Books and 3M.


Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)


a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 


Assistance with Booth web page: by January 1, 2004


Assistance with pages related to ALA Orlando: by April 1, 2004


Note:    Through the new Web liaison initiative, we anticipate having a new Booth committee member appointed in October 2003 for the purpose of helping with our web pages.



b. On-site conference volunteers: (include estimated numbers needed and

brief job description)


Volunteers will be needed to staff the booth at ALA Orlando. The booth will be open to the public 28 hours.  In addition, volunteers will be needed to assist with booth set up and tear down.  Our goal is to schedule 25 volunteers.  The job of booth volunteers is to provide information to new and prospective ALA and NMRT members during one- or

two-hour shifts. 



c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 


We intend to publicize Booth activities and solicit volunteers for ALA Orlando through Footnotes, NMRT-L, and NMRTBD. 



Report submitted by: C.J. Wong and Bruce Stoffel


Email addresses: and