Committee Planning Report

NOTE: ** = Required Field



**Type of report being submitted: Committee Planning Report


**Date:  October 17, 2003



**Committee Name:  Membership Promotion and Relations




**Supervising Board Member:  Shelly McCoy




**Chair, Co-Chairs, Assistant Chairs:  Tanzi Merritt and Amy Ferguson




**Committee members:  Laurel Bliss, Daisy Cheng, Jennifer Dawson, Mary Jane McElrath, Dana Newman, Sarah Robbins, Eleanor Sonido, Brett Spencer, and Nanette Wargo



**Committee Charge: 

The purpose of the Membership Promotion and Relations Committee is to promote membership and a positive image of the New Members Round Table to NMRT members, other librarians, library school students, and all other groups associated with the library profession.



**2003 - 2004 Project Description / Goals: 



  1. Compose a welcoming letter for new NMRT members.
  2. Explore the possibility of using and updating the Hall of Fame database that lists NMRT members past and present and offices/memberships held.
  3. Explore the possibility of contacting new librarians and providing information about NMRT.
  4. Contact members of ALA who have joined within the past three years but are not members of NMRT and inform them of the opportunities available from NMRT.
  5. Create a brochure highlighting the benefits of membership in NMRT.
  6. Update handbook entry.




**Specific Objectives (numbers, tangible end-products): 


  1. Contact all new members of NMRT and inform them of how to make the most of their membership.
  2. Increase NMRT active membership.
  3. Structure formal opportunities for NMRT Alumni members to participate.
  4. Distribute brochure.




Financial Report Section:

Your budget appropriation (see budget)

a. $412.00

Amount which you have spent so far this year

b. 0

Your estimated additional expenses this year

c. $412.00

Total of amount spent and additional "estimated" expenses for this year (b+c)


Difference between budgeted amount and total expenses from above (a-d)

e. 0


f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here: 


g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)


h. Vendor support received: (From the above list, what if any, has been received?)


Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)



-We need to receive an electronic file of new members on a timely basis.



a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): 


b. On-site conference volunteers: (include estimated numbers needed and brief job description)


c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.): 


  1. Welcome new members with a letter
  2. Creation and distribution of a brochure.
  3. Invite ALA members with less than three years members, but not members of NMRT, to join NMRT.




**Report submitted by:  Amy Ferguson


**Email address: