**Type of report being submitted: Committee Final Report


**Date: July 30, 2003



**Committee Name: Exhibitor Contact and Relations




**Supervising Board Member: Bill Jenkins




**Chair, Co-Chairs, Assistant Chairs: Lisa Weber, Chair; Kathrin Dodds Vice-Chair/Chair Elect



**Committee members: Sarah English, Melanie W. Strals, Lisa Broughman, Teresa Burk




**Goals, Objectives, Projects completed (including, but not limited to, any procedures, tip sheets, checklists, etc. created during the reporting year):


1. Arranged with EBSCO and Sirsi to provide bags and pens for Orientation at Mid-Winter and orientation and booth at Annual.  The Midwinter request to EBSCO was for 300 bags and to SIRSI for 200 pens. The number requested at Annual was 100 bags and 140 pens for Orientation and 100 bags and 200 pens for booth.

2. Coordinated Marshall Cavendish Essay contest, however, lack of participation caused the contest to be less than successful.  The tickets, provided by Marchall Cavendish, for the Caldecott/Wilder Banquet were not used. ECRC did not have to return them to Marchall Cavendish because we never actually had them, M.C. would have provided them to the winners the night of the banquet.


**Action Items/Issues To Be Resolved What plans/projects remain which will be carried over or postponed until next year? Have there been any substantial changes in plans requiring a reconsideration or cancellation of projects? Information regarding such will be helpful for future chairs and planners.


1. A decision has to be made about the Friendly Booth Awards.  Is the award still relevant or would another type of award be of greater interest to NMRT, ERT, and the vendors at large? 



Financial Report Section:

Your budget appropriation (see budget)

a. 75.00

Amount which you have spent this year


Difference between budgeted amount and amount spent (a-b)

c. 75.00



**Report submitted by: Lisa Weber


**Email address: lisa@libr.utep.edu