Committee Final Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Final Report

**Date: July 29, 2003

**Committee Name: Midwinter Activities

**Supervising Board Member: Shannon Tannet

**Chair, Co-Chairs, Assistant Chairs: Georgia Titonis

**Committee members: Linda Rowan; Kennethwayne Thompson; Lisa Allen

**Goals, Objectives, Projects completed (including, but not limited to, any procedures, tip sheets, checklists, etc. created during the reporting year):

Social -

We had a great social with lots of good food and a good turnout. My goal was to have the social attract the younger crowd thus we choose a happy hour at a bar and lowered the cost for attending to $5.00. We had 62 people RSVP and 69 attendees. The take at the door was $345.00. Using the forms filled out for door prizes 39 attendees were NMRT members; 19 were guests or non-members; 3 did not answer the question and 11 did not fill out a door prize form. Comments received from an informal survey were if the social is really close to the convention center (as we were) start earlier; and next time choose a larger space (large enough to hold 50 people comfortably)

Helpful Philly Information -

We got a list of places to go together in a timely manner and had it available for conference attendees but we did not get the hotel list done on time or the restaurant list.

**Action Items/Issues To Be Resolved What plans/projects remain which will be carried over or postponed until next year? Have there been any substantial changes in plans requiring a reconsideration or cancellation of projects? Information regarding such will be helpful for future chairs and planners.

In 2003 we circumvented the problem of the cost of social but in the future we need to find a way to have a fun social that appeals to the younger crowd who are potential NMRT members and still does not cost so much that it drains the NMRT budget or is cost prohibitive for our target audience.

Financial Report Section:

Your budget appropriation (see budget) a. 0.00

Amount which you have spent this year b. $55.00

Difference between budgeted amount and amount spent (a-b) c. -$55.00

The social has 700.00 dollars in the appropriation budget but is expected to make the same amount, thus 0.00 is available; I spent $410.00 and made $345.00 thus the total loss was 55.00

**Report submitted by: Georgia Titonis

**Email address: gtitonis@bpl.org