Committee
Final Report
NOTE:
** = Required Field
**Type
of report being submitted: Committee Final Report
**Date:
July 28, 2003
**Committee
Name: NMRT Student Reception
**Supervising
Board Member: Nadine Flores
**Chair,
Co-Chairs, Assistant Chairs: Gaye Hinchliff
**Committee
members: Melanie Barker, Elizabeth O'Brien, Heidi Weinkam
**Goals,
Objectives, Projects completed (including, but not limited to, any procedures,
tip sheets, checklists, etc. created during the reporting year):
Hosted
a successful Student Reception at ALA Annual Conference in Toronto, providing
an opportunity for library students to meet and network. Presented Student
Chapter of the Year Award. Invited representatives from ALA and CLA divisions
and round tables to describe the benefits and opportunities of their units, and
distribute materials. Provided Resume Review service. Publicized event.
Attendees totaled about 50. The following representatives spoke on behalf of
their units:
Paul
Anderson, Pres Elect of LAMA
Kenneth
Potts, Sec/Treas. Elect of LHRT
Frances
Roscello, Vice Pres/Pres Elect of AASL
Shirley
Bruursema, Pres Elect of ALTA
Tyrone
Cannon, Vice Pres/Pres Elect of ACRL
Manuel
Urrizola, ALCTS
Additionally,
LITA, PLA, RUSA and YALSA left literature. Six units intended to show up but
were unable make it.
Policies/procedures
*Catering
is provided by NMRT funds. Hotels are instructed to place catering charges on
the ALA Master Account. If the committee wants to seek future VENDOR support,
it must be approved by the NMRT Board
*Timelines
for submitting planning, progress and final reports are outlined by NMRT.
•Committee chair should request templates
*Student
Chapter of the Year Award is presented at the Student Reception
Checklist
*Chair
- sign up on Planning Group email list and NMRT-Board list
*Chair
- send out message to committee members with brief introduction of self and
request for introductions of other members. Chair describes what will be needed
from committee members and sets rules of communication
*Request
room and equipment space
*Create
list of ALA Division and Round Table leaders. Invite representatives of
ALA
units to attend Reception
*Submit
article for Footnotes
*Create
promotional flyer
*Work
with other committee chairs to promote and publicize event (this year we
coordinated efforts with SASCO, Resume Review Service, Orientations)
*Invite
ALA division and round table chairs to introduce their units at Student
Reception
*Send
electronic copies of flyers to CPTF chair, Web chair, SASCO chair, Orientations
chair, and other committees as appropriate
*Decide
order of events for program and create a flyer for distribution at the
reception
*Mail
copies of flyers to ALA for pickup at conference location or make copies to
take to conference (paper copies of promotional flyer for Orientation packets,
paper copies of program flyer for reception event). Use Handouts Budget and
Distribution Tools as necessary
Tips
*cc all
correspondence to Supervising Board member
*Involve,
update, and assist committee members
*Set
and follow deadlines (finalizing all by Memorial Day weekend works well)
*Make
sure beverage selections are listed on menu choices
*50-100
attendees were anticipated at 2002, 2003 Annual conferences
*Think
about what students want to know and experience at the conference!
*Monitor
materials distributed by ALA divisions and round tables (who left literature?
are attendees taking brochures? what is left?) This information could be
helpful in letting ALA units know how much literature to leave
*When
all is said and done, think about ways to improve for next year
**Action
Items/Issues To Be Resolved – What plans/projects remain which will be carried
over or postponed until next year? Have there been any substantial changes in plans
requiring a reconsideration or cancellation of projects? Information regarding
such will be helpful for future chairs and planners.
Financial
Report Section:
Your
budget appropriation (see budget) a.
1500
Amount
which you have spent this year b. 1500
Difference
between budgeted amount and amount spent (a-b) c.
0
**Report
submitted by: Gaye Hinchliff
**Email
address: ghinchli@kcls.org