ALA/JMRT EXECUTIVE BOARD
MIDWINTER/1988 - SAN ANTONIO, TEXAS
MONDAY, JANUARY 11, 1988
HOLIDAY INN RIVERWALK -- TARANTELLA 2
2:00 pm - 5:30 pm
PRESENT
The ALA/JMRT Executive Board
meeting was called to order by President Diane Cimbala at 2:16 pm. Thirty-six
(36) members were present:
Karin
Ford, Verdie Richburg, Myrtis Collins, Patricia Wade, Susan Schmidt, Eric Wade,
Robert Newlen, Rosemary Arneson, Joyce Taylor, MarlenaWald,
Melissa Laning, Biddanda Ponnappa, Colleen Conway, Loretta Turnage, Algis
Stankus-Saulaitis, Valerie A. Platz, Cheryl Napsha, Sylvia Reimer, Karen
Bohrer, Elinor Barrett, Mollie Niemeyer, Diane cimbala, William Kendra, Rachel Finch, Jane Huesmann, Clarence
Chisholm, Winston Walden, Tyrone
Cannon, Randy Wilson, Joseph Harzbecker, Lori Logsdon, David Fiste, Sara Behrman, Bobbi Walters, Erlene
Bishop Killeen, Pat Brill
INTRODUCTION
President Cimbala welcomed
everyone to the Executive Board meeting. She informed the members that two ALA
candidates were present at this meeting and would speak for a few minutes
regarding their bids for office. The two speakers were Pat Berger, candidate
for ALA President, and Bill Roberts, candidate for ALA Treasurer.
After the candidates
completed their speeches, Cimbala asked everyone present to introduce
themselves and sign the attendance sheet that was being circulated. After
introductions, President Cimbala announced the voting members of the Board and
introduced Susan Schmidt, Parliamentarian for the meeting.
Each reporting individual
was asked to give one copy of their report to the Board members and place the
remainder of the reports on the back table. Cimbala informed everyone that Pat
Brill was the person to contact for copies of needed or missing reports after
Midwinter. Also, Cimbala reminded everyone that only 30 copies of the
"ALA Committee Report" form were needed instead of the 50 that had
been requested previously.
After the agendas were
distributed, Cimbala noted the following additions and revisions:
-
Discussion of minutes will only include the Executive Board Orientation and
Business Meeting from June 30, 1987. The minutes from the other Board meetings
did not reach President Cimbala in time for distribution at this meeting.
- FOOTNOTES report, Elinor
Barrett, was added under "Old Business"
- Shirley Olofson Award
report, Randy Pederson, was added under "Old Business"
- Affiliate Council President's report, Terri
Tomchyshyn, was removed (previously given)
- 3M Grant Committee report
was moved up to the first committee report
- Fundraising Committee
report was added under "Committee Reports"
- Publicity Committee
report, Sara Behrman, was removed (given Sat.)
- Orientation Committee
report, Robert Newlen, was removed (given Sat.)
-
Membership Promotion & Relations Committee report, Marlena Wald, was added
under "Committee Reports"
-
Minorities Recruitment Committee report, Joyce Taylor, was added under
"Committee Reports"
- Grassroots Grant
Coordinator, Sylvia Reimer, was removed (previously given)
Cimbala added that at 4:30
pm, another ALA candidate would be speaking to the members; Rebecca Gingham,
candidate for ALA President.
The revised agenda was
accepted by a consensus of the members.
DISCUSSION
OF MINUTES
Pat Grill, Secretary,
distributed copies of the June 30, 1987 minutes for everyone's perusal. Valerie
Platz remarked that she had only attended the second half of the June 30th
meeting; her name wasn't listed. Grill will add. Platz also made a correction
on page 2 of the June 29th minutes: the wording "Library Master's Degree
student" is not correct--it should read "post graduate student".
Platz asked that the statement "Joe Weed introduced Connie Van Fleet"
be corrected to read "Joe Weed introduced and awarded the certificate to
Connie Van Fleet". Grill will refer the June 29th corrections to Carol
Rickert, past Secretary.
Platz also asked if, in the
future, a copy of the corrected and revised agenda couldn't be distributed
along with the minutes to avoid confusion because of the many changes. Pat
Grill replied--beginning with this Midwinter's minutes, she will retype each
agenda with all of the noted revisions and additions and attach to the copies
of the minutes.
President Cimbala asked
everyone to read the San Francisco minutes by January 30th and submit any
changes or corrections to Pat Grill. In turn, Grill will convey the corrections
to Carol Rickert and all of the minutes will be voted on at the New Orleans
Conference.
DISCUSSION
OF BUDGET
Myrtis Collins, Treasurer,
asked if there were any additions or corrections to the JMRT Budget before
presenting it for final approval. Budget increases would also be considered at
this time.
Clarence Chisholm asked what
amount was budgeted for the Students to ALA Reception? Collins replied the
amount budgeted was $500.
Joyce Taylor, Chair of the
Minorities Recruitment Committee, said she wanted to transfer her committee's
allocation of $100 between Students to ALA and the President's Program; $50
each. Cimbala explained that the funds couldn't be transferred directly,
but Taylor could return $100 to the Treasurer, who, in turn, would increase
the previously mentioned committees by $50 each.
Marlena Wald raised a
question regarding the JMRT name change. If a name change should be approved,
would that affect the budget for the Membership Promotion and Relations
Committee? Cimbala replied that the name change issue would not affect her
committee during her tenure as chair.
Robert Newlen remarked that
h e had requested a $150 budget increase for the Orientation Committee at
Saturday's Executive Board meeting. He was now requesting only a $100 increase.
President Cimbala requested
the names and amounts from the committee chairs who had money to return to the
budget:
Laning
(Director for Conference Arrangements) $
40.00
Taylor
(Minorities Recruitment Chair) 100.00
Turnage
(Director for MACE) 40.00
Taylor
(YASD Membership Committee Liaison) 10.00
Arneson
(LAMA Membership Committee Liaison) 10.00
Wilson
(Nominating Committee Chair) 50.00
Harzbecker
(Liaisons Coordinator) 15.00
Napsha
(Freedom to Read Foundation Liaison) 10.00
Cannon
(Library Education Assembly Liaison) 10.00
Conway
(Handbook Committee Chair) 100.00
Cimbala
(President) 300.00
TOTAL $ 685.00
Treasurer Collins repeated
the names of the two committees requesting budget increases:
FOOTNOTES
$1900.00
Orientation
Comm. 100.00
TOTAL INCREASE REQUESTED $2000.00
Karin Ford, Vice President,
moved that the approval of the budget be tabled until after the
discussion of FOOTNOTES. Laning seconded the motion. Motion passed unanimously.
OLD
BUSINESS
FOOTNOTES
Elinor
Barrett reported that Sharman Prouty, Editor of FOOTNOTES, had requested a
budget increase of $1900. This amount included:
$1200.00 One
12-page issue of FOOTNOTES
50.00 Mailing Permit
300.00 Increase in postage for increased
membership
300.00 Miscellaneous
50.00 Printing - Committee Interest Forms
Barrett
presented the following recommendations to the Board for consideration:
1. Approve the budget
increase as presented, or
2.
Approve a partial budget increase and give Prouty direction on our priorities
and ways to cut costs, or
3. Do not approve the budget
increase
Barrett recommended that the
Board approve a budget increase of $1450 which would include:
$1100.00 One 8-page issue of FOOTNOTES
300.00 Postage
50.00 Permit
$1450.00 TOTAL INCREASE
Barrett also recommended
that the Board direct Sharman Prouty to renegotiate the present contract with
the printer to include all of the 1988 aublications as a package deal, keep all
issues at 8 pages maximum, and berunning paid advertisements in FOOTNOTES.
Other options to look at would 13 to reduce the number of pages, reduce the
number of copies, contract with a new printer, and investigate bulk mailing.
Elinor Barrett moved that
the Board act on her recommendations: approve a budget increase of $1450;
direct Sharman Prouty to renegotiate with the printer for a package deal; keep
all issues at a maxiumum of 8 pages; and begin running paid advertisements.
Laning seconded the motion.
Discussion:
Behrman expressed concern
and opposition to granting an. increase. This would be the second huge increase
in one year. The last issue of FOOTNOTES was very late and another issue with
the grant applications was also tardy.
Erlene Bishop Killeen
responded with comments related to her past directorship of publications. She
felt that part of' the delays were caused by the JMRT membership; it has
repeatedly been a problem that articles are submitted late to the Editor. All
problems are not necessarily thefault of the FOOTNOTES staff.
Randy Wilson agreed with
Sara Behrman--he was against an allocation. In this age of desk top publishing
and xerographics, there are other ways to expedite and reduce costs of printing
FOOTNOTES.
Karin Ford agreed that the
Board couldn't keep increasing the FOOTNOTES budget 50% every year; but, if an
increase was not approved, what would be the immediate impact?
Barrett replied that we
could possibly lose the Editor and have to start from scratch.
Valerie Platz commented that
there were many ideas to present and consider regarding the FOOTNOTES issue,
but she felt that not everything could be solved during this one meeting. More
information should be gathered, printers and competitive bids should be
investigated, and the cost of desk top,publishing versus printing should be
investigated. Today is not the time to settle this dispute; some people are
reacting on an emotional level and others are not fully informed of all the
facts. Platz suggested an Ad Hoc Committee be established to investigate the
issue further.
Clarence Chisholm perceived
that, from all indications, JMRT didn't want to lose the Editor of FOOTNOTES.
Since there is enough money for one more issue, proceed_ with that issue and
then direct an Ad Hoc Committee to investigate a cheaper route for further
issues.
Erlene Bishop Killeen
stressed that two years ago, the members "demanded" a great
newsletter. She felt it wasn't fair to pull the rug out from something that was
demanded--we should at least let it finish its run.
Barrett reiterated that
Sharman Prouty based quality as her highest priority and all of her plans and
costs were based on that.
Cimbala called for the
question.
Brill read the motion.
Barrett moved that the Board act on her recommendations: approve a budget
increase of $1450; direct Sharman Prouty to renegotiate with the printer for a
package deal; keep all issues at a maximum of eight (8) pages; and begin
running paid advertising.
Call for the vote. Motion
passed unanimously.
SHIRLEY
OLOFSON AWARD
Cimbala introduced the
second winner of the Shirley Olofson Award, Jim Huseman, and congratulated him.
DISCUSSION
OF BUDGET Cont'd
Melissa Laning moved that a
budget increase of $100 be approved for the Orientation Committee. Barrett
seconded the motion. The motion passed unanimously.
Myrtis
Collins, Treasurer, reported that the requested budget increates totalled
$1550 and funds returned to the budget totalled $685. Total expenditures
increased from $12,475 to $14,025.
Collins moved that the
1987-88 Budget be approved. Barrett seconded the motion. The motion passed
unanimously.
COMMITTEE
REPORTS
3M/JMRT
PROFESSIONAL DEVELOPMENT GRANT - Erlene Bishop Killeen
Erlene Bishop Killeen
announced the 3M Grant winners:
1.
Joan Dobson (COGNOTES Assistant Editor)
2.
Nancy Palma (Assistant Readers' Service Librarian)
3.
Linda Scott (Collection Development Librarian)
All three had verbally
accepted the award.
Killeen's committee was
hoping for a "Meet the Winners" reception at the Hospitality Suite in
New Orleans on Friday evening. The idea for a reception had been discussed
previously at the San Francisco Conference. Peggy Royster and Loretta Turnage
were to coordinate some type of recognition for the winners.
FUNDRAISING
COMMITTEE -
Cheryl Napsha
Cheryl Napsha reported that
her committee had met twice to discuss ideas for fundraising. They planned to
investigate their ideas further and see what kind of money the ideas
could,generate. Napsha asked the Board to clarify the charge of the Fundraising
Committee. This had not been resolved when the committee was changed from ad
hoc to a standing status.
Valerie Platz suggested that
this committee might want to come up with some definite charges and present
them to the Executive Board for a decision. Cimbala asked the Executive Board
how they felt--no objections were raised.
Napsha also suggested
changing committee membership from one year to two years so activities
initiated by one group could be completed by that same group.
Karin Ford moved that the
Fundraising Committee work with their Director, Myrtis Collins, to develop a
formal charge and present it to the Board in New Orleans. Collins seconded the
motion. Motion approved unanimously.
Collins suggested postponing
the change in committee membership term until New Orleans.
NOMINATING
COMMITTEE
= Randy
Wilson
Randy Wilson reported that
his committee had some very difficult decisions to make this year. There were
many excellent candidates to choose from. Following is the JMRT slate for
1988-1989:
Vice
President/President Elect - Rosemary Arneson, Myrtis Collins
Treasurer
- Beth Hanson, Jim Mouw
Secretary
- Laura Sullivan, Joyce Taylor
Director
- Jana Lonberger, Peggy Royster
ALA
Council (ALA Nom. Comm.)- Elinor Barrett, Sara Behrman, Erlene Bishop Killeen,
Valerie Platz
ALA
Council (Petition)- Karen Bohrer, Clarence Chisholm
SALA
RECEPTION -
Clarence Chisholm
Clarence Chisholm reported
that the Hospitality Suite will be the site of the SALA Reception in New
Orleans. The location has not been decided upon, but it is sure to be in the
conference area and easily accessible.
BOOTH
COMMITTEE -
Biddanda Ponappa
Biddanda Ponappa reported
that his committee had been very active. To date, the committee had sent the
Booth to three library conferences;
Mountain
Plains Library Association, North Carolina Library Association, and Midwest
Federation of Library Association.
Ponappa said that his
committee had come up with an idea for a lottery at the JMRT Annual Booth.
People visiting the JMRT.Booth would_be asked to sign their name on a list and
then handed a number. Each day a number would be drawn and the winner would be
entitled to a one year free membership in ALA/JMRT.
Barrett
moved that the Executive Board approve the lottery for New Orleans. Karin Ford
seconded the motion.
Discussion:
Cimbala said the lottery
would be funded out of the President's budget.
Call for the vote. The
motion was unanimously approved.
Next, Ponappa commented on
the suggestion made at Sunday's Board meeting--the Booth Committee was asked to
accept responsibility for a JMRT table in the Conference Center. He explained
that, at the present time, this duty was not a charge of the Booth Committee
and would need the Board's approval.
Elinor Barrett moved that
the Booth Committee accept responsibility for the addition of a JMRT table in
the Conference Center at the Midwinter Conference and the Annual Conference
beginning in New Orleans. Laning seconded the motion. The motion was approved
unanimously.
Ponappa asked the Board for
clarification regarding his committee's responsibility for the shipping of the
slide/tape equipment. It was his understanding that the slide/tape presentation
didn't rest with the Booth Committee. But, for the past few months, the
equipment had been sitting in Ponappa's office.
Marlena Wald explained that
she and Peggy Royster had rescued the slide equipment from storage in Madison,
Wisconsin where it had been stored since San Francisco. Before sending the
Demco projector to Ponappa, duplicate tapes and slides had been made and sent
along with the equipment.
President Cimbala
recommended contacting Peggy Royster, Exhibitor Contact and Relations Chair, to
investigate the future ofthe;machine and find out what responsibility JMRT has
for the machine. Cimbala asked Myrtis Collins to contact Royster and have
Royster, in turn, contact Demco. Some of the Board members felt it was Dem_co's
responsibility to ship the equipment, but Demco said "no"--it was too
difficult for their reps to carry. The machine had been donated by Demco for a
period of one year, but the funds to ship it were forever.
Cimbala said she would like
to see a joint effort between the Booth Committee and the Exhibitor Contact
& Relations Chair in preparing and presenting a recommendation at New
Orleans explaining how this matter should be handled.
Elinor Barrett moved that
Ponappa work with Royster in contacting Demco about the slide equipment.
If JMRT should get control of the slide equipment,Exhibitor Contact &
Relations should then contact Quality Books to determine if the machine could
be shipped in the same process as the. booth. Peggy Royster would report back
with the definite recommendations at the New Orleans Conference. Collins
seconded the motion. The motion passed unanimously.
MEMBERSHIP
PROMOTION & RELATIONS COMMITTEE - Marlena Wald
Marlena Wald reported the
following:
-
duplicate slides and tapes were made and sent with the Demco projector to the
Booth Committee Chair
-
began work on new promotional materials to accompany the slides and tapes using
the existing JMRT photo archives of the Publicity Committee
-
worked with Robert Newlen on a presentation for Catholic University's Library
School
Wald addressed one question
to the Board: what should her committee be doing beyond materials in working
with Library School Outreach? After some discussion, it was decided to wait for
the report from Algis StankusSaulaitis regarding the Library School Outreach
Program because of the crosspurposes of these two committees.
LIAISON
COORDINATOR -
Joe Harzbecker
Joe Harzbecker reported that
a Liaison with ASCLA had been established, a "Liaison Tips" sheet had
been sent to all Liaisons, and a Midwinter meeting of all the Liaisons had
been held on Saturday to solicit comments, problems and suggestions from those
present.
Harzbecker introduced Karen
Bohrer, PLA/SMLS Liaison, who had a presentation requiring Board action. Bohrer
said that PLA/SMLS wanted JMRT to co-sponsor a program at New Orleans titled
"Roles for Small Public Libraries". The keynote speaker will be Nancy
Bolt. The program will be directed at staff and directors of small public
libraries. Our name would appear on the publicity but no funds were requested
from JMRT.
Walters moved that ALA/JMRT
co-sponsor the program with PLA/SMLS, "Roles for Small Public
Libraries". Ford seconded the motion. Motion passed unanimously.
Barrett commented on a new
section of RASD--a group on collection development. She felt this might be a
good group for JMRT to get involved in. Joe Harzbecker was asked to contact
Peter Watson, Idaho State University, regarding the possibility of a liaison
position.
MINORITIES
RECRUITMENT -
Joyce Taylor
Joyce Taylor reported
that this committee is co-sponsoring the President's Program and the Students
to ALA Reception in New Orleans.
SCHOLARSHIP
COMMITTEE -
Rosemary Arneson
Rosemary Arneson reported
that her committee members were unable to attend the Midwinter Conference. She
gave special thanks to Bobbi Walters and Terri Tomchyshyn who helped get
the 26 applications down to 6. A recipient will be named by the end of the
month.
Arneson also reported that,
after speaking with the Chair of the ALA Awards Committee, JMRT does not
have to submit applicant's names to ALA because this is a unit award and not
an ALA award.
LIBRARY
SCHOOL OUTREACH -
Algis Stankus-Saulaitis
Algis Stankus-Saulaitis
reported that, as an Ad Hoc Committee, his committee was working from a
philosophical point of view rather than a technical point of view while
considering what the purpose would be of recruiting students and how best to go
about the recruiting. This would involve studying the current methods to see
how it could be done better in the future.
(A short break took place
while Rebecca Gingham, candidate for ALA President, spoke to the audience.)
President Cimbala told the
members that, at the past two Executive Board meetings, inter-relationships
between the Booth Committee, Membership Committee, Affiliates Council, and
Library School Outreach had presented some puzzling questions to the Board.
Also, the Membership Committee had previously mentioned that they were looking
for some guidance in the area of outreach.
Loretta Turnage didn't think
there was any conflict between Membership and Library Outreach. With a definite
charge and an exchange of ideas and suggestions, both committees should be able
to work well and complement each other.
Marlena Wald felt that some
of her committee's responsibilities ran parallel with those of Library School
Outreach and she didn't want a duplication of duties. Algis Stankus-Saulaitis
responded that Karen Pearson (a member of his committee) had been appointed as
a member to Membership to keep abreast of developments.
After some discussion,
Turnage and Stankus-Saulaitis said they felt comfortable with the suggestions
made and what had been explored so far. They will prepare several
recommendations for a specific committee charge to be presented at the
Executive Board meeting in New Orleans.
President Cimbala left the meeting at
5:00 pm and Vice President Karin Ford took over as Acting President.
NEW
BUSINESS
For the benefit of the
members not in attendance at Sunday's Board meeting, Karin Ford told the
members that a discussion had taken place on whether or not JMRT should endorse
ALA candidates.
Elinor Barrett reported
that, as of today, there were three requests at the COGNOTES table
asking that endorsements for ALA candidates be placed in the next issue.
Barrett decided to present the question of endorsements to the JMRT Board
because of a previous discussion on this topic.
Susan Schmidt felt that
endorsements would be perfectly ok because COGNOTES is a reporting medium and
does not show any partiality on the part of JMRT. Barrett suggested saving all
of the endorsements and then running them all in one issue.
Behrman remarked that these
endorsements might not be good for COGNOTES. The newsletter could end up being
filled with endorsements leaving little space for other important matters.
Arneson suggested running
the endorsement idea past ALA first to find out how ALA feels. If ALA approves,
let everyone know so they can prepare endorsements before next Midwinter.
Elinor Barrett moved that
the COGNOTES Editor be asked to contact ALA concerning their policy regarding
endorsements in COGNOTES and to report back to the Executive Board at the New
Orleans Annual Conference. Turnage seconded the motion.
Discussion:
Walters clarified one point;
if this motion is approved, it means that JMRT will not place any endorsements
in COGNOTES this Midwinter but will wait until discussion with ALA takes place.
Walters thought it would be appropriate to put something in COGNOTES this
Midwinter explaining that JMRT is considering the endorsement issue along with
ALA.
Call for the vote: Motion
passed unanimously.
FOOTNOTES
Karin Ford asked Barr ett to
report next on the FOOTNOTES discussion that was tabled on Sunday.
Barrett moved that the
Executive Board establish an Ad Hoc Committee with the following charge: to
review the mission of FOOTNOTES in relation to JMRT's Goals and Objectives; to
investigate alternate goals to fulfill that mission, and to do a cost study of
both current and alternate strategies of fulfilling that mission and present a
report and recommendations to the board at the New Orleans Annual Conference.
Motion seconded by Bobbi Walters. Motion passed unanimously.
Barrett said that the
following people had been contacted and agreed to work on the Ad Hoc Committee:
Loretta Turnage (Past Editor of FOOTNOTES), Erlene Bishop Killeen (Director of
Publications), and Sharon Prouty (Editor of FOOTNOTES).
COMMITTEE
ON GOVERNANCE -
Jim Mouw
Jim Mouw reported that his
committee had met the previous day and, after much discussion and deliberation,
had come up with the following three names for the spring ballot:
1.
JMRT (Junior Members Round Table)
2.
NMRT (New Member's Round Table)
3.
START
Bobbi Walters moved to
accept the committee's recommendation and place these three names on the spring
ballot: JMRT (Junior Members Round Table), NMRT (New Members Round Table), and
START. Barrett seconded the motion.
Discussion:
Randy Wilson suggested
eliminating START and have only two names on the ballot.
Mouw suggested keeping
START--it has some appeal, is a catchy name and is an accurate description of
the group. Unfortunately, the committee could not come up with concrete words
standing for the letters in START.
Behrman agreed with Mouw.
START is a good action verb and JMRT is an active group.
Call
for the vote: The motion passed
with a majority vote. There was one dissenting vote.
Walters moved to extend the
meeting 10 additional minutes. Barrett seconded the motion. Motion passed
unanimously.
ANNOUNCEMENTS/FOR
THE GOOD OF THE CAUSE
Karin Ford said that IFRT
had asked if they could honor JMRT at Dallas in 1989 by giving us a reception.
Walters said we would have
to make sure the reception didn't conflict with our own schedule.
Walters asked if anyone
would be interested in serving on the Reference Books Editorial Board as an
Intern? It is a one-year appointment. Let her know if you are interested.
ADJOURN
Laning made a motion to
adjourn the meeting. Turnage seconded the motion. The motion passed
unanimously. Meeting adjourned at 5:35 p.m.
Respectfully submitted,
Pat Brill
ALA/JMRT Secretary