Addendum to Committee Planning Report, 2002-2003:
Timeline
Date: 10/23/02
Committee Name: Booth Committee
Specific Timeline for
Year's Activities:
Ongoing: Throughout the year, confirm or reject requests for the Traveling Booth.
July: Receive materials from previous chair; confirm committee appointments
August: Notify committee members of their assignments for the year
September: Prepare planning reports; schedule Midwinter meetings of Booth Committee; prepare list of items needed for Booth; prepare wish list of items that require vendor support
October: Work with Booth Committee members on committee assignments; Update Booth webpage; Work with other Committees to complete tasks (Handbook Committee and Archives Committee)
November: Schedule meeting(s) for Annual conference
December: Prepare Midwinter report
January: Apply for space in exhibit area for Annual conference
Midwinter: Present report at Executive Committee meeting and preside at the Booth Committee meeting (to take place at the All-Committee Meeting time).
February: Send results of Midwinter meeting to officers and others as appropriate; send notice to Footnotes. Prepare report of proceedings of Midwinter committee meetings.
March: Send letters to NMRT officers and chapters to ask for Booth volunteer staff. Send letters to all NMRT Committee chairs to request handout materials for Booth.
April: Send Booth staffing notice to Footnotes; arrange shipping schedule for Booth to Annual conference
May: Confirm Booth display for Annual Conference with responsible Committee member; prepare report for Annual conference. Prepare Booth staffing schedule.
Annual: Arrive early to set up Booth; staff Booth; dismantle Booth; preside at Committee meeting and Conference Planning Task Force meeting; present report to Executive Committee.
Addendum submitted by: Amanda Roberts, Chrissie Anderson Peters
Email address: amandajr@nova.edu, canders5@utk.edu