Addendum to Committee Planning Report, 2002-2003: Timeline

Date: November 4, 2002

Committee Name: 3M/NMRT Social

Specific Timeline for Year's Activities


Review files from previous year and become familiar with NMRT Handbook. Start to compile list of committee members.


Contact committee members. Contact NMRT Local Arrangements Committee and request assistance in planning the social. Prepare planning report. Schedule committee meeting for Midwinter. Begin choosing a site for the social.


Decide on a theme, location and entertainment for social by Midwinter. ALA Annual Conference Meeting Space request forms are due.


Gather complete information on facilities, privileges and expenses.


Contact committee members stating time and location of meeting at Midwinter. Have all financial details. Prepare progress report.


Attend Conference Planning Taskforce and NMRT Board meetings. Present possible Social theme to Executive Committee for approval. Meet with committee to divide responsibilities.


Sign contract and pay deposit (if necessary). Publicity should be released immediately after Midwinter for the Social. Assist exhibitor with invitation design. Contact Local Arrangement Committee for help with door prizes.


Work with Local Arrangements Committee to get photo to run with Cognotes article. Obtain an invitation guest list for the exhibitor.


Carefully work out details of money handling. Refer to the NMRT guidelines.


Pay final deposit (if necessary)


Prepare flyers announcing event for NMRT Orientation and Booth. Finalize last minute details.


Submit final report to NMRT President.


Addendum submitted by: Melanie Sims

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