Addendum to Committee Planning
Report, 2002-2003: Timeline
Date: November 4, 2002
Committee Name: 3M/NMRT Social
Specific Timeline for Year's Activities
July
Review files from previous year and become familiar with NMRT Handbook. Start
to compile list of committee members.
August
Contact committee members. Contact NMRT Local Arrangements Committee and
request assistance in planning the social. Prepare planning report. Schedule
committee meeting for Midwinter. Begin choosing a site for the social.
October
Decide on a theme, location and entertainment for social by Midwinter. ALA
Annual Conference Meeting Space request forms are due.
November
Gather complete information on facilities, privileges and expenses.
January
Contact committee members stating time and location of meeting at Midwinter.
Have all financial details. Prepare progress report.
Midwinter
Attend Conference Planning Taskforce and NMRT Board meetings. Present
possible Social theme to Executive Committee for approval. Meet with committee
to divide responsibilities.
February
Sign contract and pay deposit (if necessary). Publicity should be released
immediately after Midwinter for the Social. Assist exhibitor with invitation
design. Contact Local Arrangement Committee for help with door prizes.
March
Work with Local Arrangements Committee to get photo to run with Cognotes
article. Obtain an invitation guest list for the exhibitor.
April
Carefully work out details of money handling. Refer to the NMRT guidelines.
May
Pay final deposit (if necessary)
June
Prepare flyers announcing event for NMRT Orientation and Booth. Finalize
last minute details.
Annual
Submit final report to NMRT President.
Addendum submitted by: Melanie Sims
Email address: notmes@lsu.edu