Committee Progress Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Progress Report

**Date: May 7, 2003

**Committee Name: Archives Committee

**Supervising Board Member: William W. Armstrong (Secretary)

**Chair, Co-Chairs, Assistant Chairs: Anna M. Ferris

**Committee members: Sherise Kimura, Allison Thiem, Lisa Ennis, Suzanne Vesely, Kelly Leu, Tanzi Merritt, Nanette Wargo, Linda Reynolds, Sally Leahy, Nyama Reed

**Activity in Current Reporting Period

a) Projects completed (For example, any procedures, tip sheets, checklists, etc. created during this period):

The transition of ALA's web pages from one format to another on April 1, 2003 precipitated a flurry of activity for the Archives Committee with the request that the 2002-03 planning reports for NMRT committees and officers be keyed into the Archives database by March 31^st. Archives members, many of whom were unfamiliar with the administrative side of the database, were able to shift their priorities and learned to input the reports using procedural guidelines developed for this particular assignment.

Due to the success of the planning report assignment, Archives members were eager to continue inputting more reports. The next set of NMRT committee/officers reports (2003-04 Progress Reports) should be completed shortly.

b) Projects in progress but not yet completed:

The earlier priorities Archives Committee members had been focussing on were the following:

• Developing “best practices” guidelines for the drafting of official NMRT reports by committee chairs & officers, with particular focus, initially, on the drafting of Executive Board minutes by the NMRT Secretary
• Gathering and providing access to past NMRT committee reports (planning, progress & final reports)
• Gathering and providing access to past NMRT proposals (submitted and/or adopted at Midwinter/Annual Executive Board meetings)
• Gathering and providing access to past NMRT committee rosters

**Action Items/Issues To Be Resolved (What is left to do, based on your Planning Report?
Have there been any substantial changes in plans since then? What items, if any, have been deferred until next year?):

Unresolved issues have to do with completing the project originally begun by the Digitization Task Force in 2002. While most of the Executive Board minutes, from 1978 to the present, have been digitized and keyed into the Archives database, there are still some gaps that need to be filled.

The Archives Committee is also prepared to provide database access to other NMRT documents upon request (for example, NMRTWRITER-List welcome/subscription documentation or Archives Committee Policy documentation).

Financial Report Section:

Your budget appropriation (see budget)	a. --
Amount which you have spent so far this year	b. --
Your estimated additional expenses this year	c. --
Total of amount spent and additional "estimated" expenses for this year (b+c)	d. --
Difference between budgeted amount and total expenses from above (a-d)	e. --

**Report submitted by: Anna M. Ferris

**Email address: anna.ferris@colorado.edu