ALA/JMRT EXECUTIVE BOARD
MIDWINTER
1987/Chicago, IL Saturday, January 17, 1987
Americana
Congress/Lincoln Room
10AM-12:30PM
ATTENDANCE: Rebecca Taylor, Gregory Wool,
James Mouw, Bill
Kendra, Elinor Barrett, Randy Pederson,
Jenifer Abramson, Terri Tomchyshyn, Annette Demaree, Beverly Martin, Gina
Millsap, Diane
D. Johnson, Cynthia H. Comer, Melissa Laning,
Phoebe Janes,
Kathleen Moeller-Peiffer, Olivia B. Wallace,
Laura Sullivan,
Peggy Royster, Beth Hanson, Sara Behrman,
Erlene Bishop Killeen,
Pat Brill, Joseph Paul Friedman, Toni
Friedman, Ruth Magnussen,
Bobbi Walters, Diane J. Cimbala, Myrtis
Collins, Kathy Kaldenberg, Anders Dahlgren, Diane Bisom, Valerie
Platz, Mary Marcum Evans, Cheryl Bernero,
Dominque Coulombe, Carol Rickert
The meeting was called to order by President Bobbi Walters at
10:11 a.m. Walters asked that those in attendence to please introduce
themselves. Introductions were made and voting members of the Board were
announced. Only the Affiliates Council President may vote for the Affiliates
Council at this time. Walters also announced that the main agenda items for the
day's business would be officer and committee reports. The agendas for the next
two meetings were passed out. Walters asked for any revisions. There were no
revisions to the day's agenda. Cynthia Comer moved to accept the agenda for
1/17/87; Diane Cimbala seconded. Motion passed.
Walters re-iterated that if any JMRT members needed to copy their
committee reports, the ALA Conference Office at the Hilton has photocopying
machines and that the JMRT charge number was to be used.
Walters then requested any corrections to the JMRT Directory.
Cynthia Comer announced her new zip code: 44074. Annette Demaree's correct zip
code is 46214. Laura Sandmann, Library Education Assembly Liaison, has a new
last name: SULLIVAN.
Bobbi Walters commended Elena Carvajal for a great job done on
COGNOTES issue #1. Walters also announced that the minutes from Annual
Conference in New York were to be voted upon on Monday.
There were no items of old business.
OFFICER'S
REPORTS
PRESIDENT'S REPORT/Bobbi Walters
--commended
the Midwinter Activities Chair, Pat Brill for a fine job in coordinating
activities.
--wrote to the
various ALA units requesting that JMRT set up permanent liaisons with these
units. As yet she has not received any responses.
--would like
the various JMRT committees which are meeting in San Franclso to
"brainstorm" and come up with suggestions for ideas for future
committees.
--encouraged
those committees planning meeting times to attempt not to conflict with major
JMRT events at Annual Conference.
--solicited
ideas, thoughts, feelings on what could be included on the Agenda for the
Membership Meeting at Annual Conference. Bobbi especially wants to enhance the
program for first time Conference-goers.
VICE-PRESIDENT'S REPORT/Diane Cimbala
--requested
copies of all committee, liaison and officer correspondence.
--presently in
the process of appointing committees for next year and requested
recommendations in writing to be sent or given to her.
--announced
that there was to be an informal meeting at 12:30 p.m. in the Hilton Williford
Room B regarding planning events for the Annual Conference in New Orleans
(1989). Diane is need of issues, topics, and input from members for program
topics.
TREASURER'S
REPORT/Myrtis Collins
--itemized the
allocations which have been made.
--requested
that committees make their needs known on or before Monday's Executive Board
meeting so that the budget can be discussed and approved.
--requested
that everyone please document their monies on the request forms.
PAST
PRESIDENT'S REPORT/Anders Dahlgren
--monitored
Goals and Objectives, Leadership Development, and Nominations Committees.
--worked
diligently with Quality Books to coordinate a Past President's Reception
honoring JMRT Past Presidents. Reception is going to be held on Saturday
evening from 6-8 p.m. at the Hilton; Suite number available from the Quality
Books Booth. To date, Anders received RSVP's from 20 people.
DIRECTORS
CONFERENCE ARRANGEMENTS/Erlene Bishop Killeen --announced that there had been
many changes in committee assignments.
--corresponded
and coordinated the various activities of the Local Arrangements, SALA, Social,
Orientation, President's Program, Membership Program, and the Booth Committees.
MACE
(MEMBERSHIP, AWARDS, AND CONTINUING EDUCATION) Melissa Laning
--monitored
correspondence with Grassroots Grants, Membership Promotion and Relations,
Minorities Recruitment, Shirley Olofson Memorial Award and 3M/JMRT Professional
Development Grant Award Committees.
--emphasized
this year publicity on the various Awards and the Membership and Grassroots
Grants have been working jointly.
PUBLICATIONS AND PR/Cynthia Comer
--oversaw the
activities of COGNOTES, COGNOTES Procedures (adhoc), Exhibitor Contact and
Relations, FOOTNOTES, Handbook, and Publicity Committees.
--requested
verification of who is to pay for the ribbons - JMRT or ALA. To date, these are
not reflected in JMRT's budget.
President Bobbi Walters announced that there will be a joint
meeting of all the Conference Arrangements Committees to coordinate activities,
troubleshoot and discuss exhibitor support on Sunday from 9:30-11 a.m.
COMMITTEE REPORTS
MIDWINTER ACTIVITIES/Pat Brill
--announced
that this year there was a more concentrated effort on publicity with flyers
being distributed at the Registration Desk.
--informed
everyone that the Social was to be held at Jukebox Saturday Night and tickets
were being sold by her committee and could be purchased at the conclusion of
the Orientation Program. The dress is casual - 50's/60's theme; there will be a
cash bar and buffet. The school bus will leave from the 8th St. Hilton entrance
and return transportation will be up to the individual.
--outlined the
agenda for Orientation which will include four speakers: Regina Minudri, ALA
President with an introduction and welcome; ALA/JMRT President, Bobbi Walters
with welcome and background information on JMRT; Mary Jaros, Director of Public
Relations, Hilton Hotel will highlight hotel facilities, security and safety
measures, transportation and entertainment ideas; and Dr. David Claerbaut,
professor, psychologist, motivational speaker will address "why people
choose service professions" and how to avoid burnout.
--announced
that FAXON Co. is providing the funding for Dr. Claerbaut; and the evaluation
forms this year were in post card format with six questions.
COMMITTEE ON GOVERNANCE/Randy Wilson
--has been
working on JMRT's name and image. There has been preliminary discussion on
this. The committee will continue to poll JMRT's members on this subject and
will then make formal recommendations to Diane Cimbala next year.
--established
procedures for adding and dissolving liaisons which previously had been done in
an informal manner.
--explored the
fundraising function of JMRT and where it fits within the JMRT framework - a
standing committee or a sub-group of the Exhibitor Contact and Relations
Committee? Formal recommendation is forthcoming at Annual Conference in San
Francisco.
Elinor Barrett announced that she welcomes input regarding the
procedures for adding and dissolving liaisons. Hopefully a formal
recommendation will come before the Board at Annual Conference.
CONSTITUTION AND BYLAWS/Ruth Magnussen
--reported
that there are three items for action: a) making the Minorities Recruitment
Committee a standing committee with the chair having a two-year term. b) making
the Liaisons Coordinator a two-year position. c) establishing the COPES Liaison
as formal two-year position. Clarence Chisholm, former chair of the Minorities
Recruitment Committee, recommended that the committee chairs be two-year terms.
President Bobbi Walters announced that this item will be listed
under Old Business and will be voted on Sunday evening. She also reminded the
Board that once Board takes action on this, these three items (if passed) will
then go on to the general membership
for final
voting.
EXHIBITOR CONTACT & RELATIONS/Beth Hanson
--sent letters
to Exhibitors with whom JMRT has dealt before to generate any interest.
--solicited
any ideas for asking Exhibitors for money and support.
--has received
two formal requests for Exhibitor Support: a) President's Program Committee
requested $7500 to possibly feature Jonathan Kozol at Annual Conference. Beth
then contacted 17 Marketing Directors of Library Exhibitors and Book
Publishers. To date, no responses. b) Midwinter Activities Committee requested
money for their speaker at the Orientation Program.
--requested
that if any other committees are in need of Exhibitor Support to inform Beth by
the end of January so that she can complete the formal procedures application.
SOCIAL/Toni & Joe Friedman
--commented
that the Social and Local Arrangements Committee are practically the same this
year.
--informed the
Board that the Committee met three times; called 31 different places and
visited 18 sites.
--narrowed the
choices to Trocadero Transfer and Showplace Galleria. Both places are south of
Market Street (main street in San Francisco) in the industrial/warehouse area
of town.
A slide show
was given of the two choices.
--recommended
that the site of JMRT's Social be Trocadero Transfer since it had a more
intimate atmosphere and an excellent sound system.
Erlene Bishop Killeen moved to accept the recommendation of the
Social Committee; Myrtis Collins seconded the motion. Discussion followed.
--Toni
detailed the "nitty gritties" of the site and highlighted the fact
that Trocadero Transfer included exclusive rights to the entire site for the
evening of the JMRT Social; a no bar guarantee; drink tickets would run around $3.25.
--recommended
that tickets be priced at $12 prior to Conference and $15 at Conference.
Cynthia Comer recommended that the ticket not include the price of
one free drink; thus using the extra money for the hot snacks rather than
drinks. Bobbi Walters recommended that money be added on to the ticket price
and use the extra money for another program/group such as "Freedom to
Read" Foundation. etc. Jim Mouw raised the issue that if JMRT solicited
vendor support and added $1 to the ticket price, then vendors could donate
"matching" funds to such a cause. Elinor Barrett recommended that
JMRT should tie this in with the literacy program and use that as a selling
point in ticket promotion.
There was a call for the vote. The motion passed - the site of JMRT's
1987 Social will be Trocadero Transfer with ticket prices being $12 prior to
Conference and $15 at Conference.
President
Walters commended Toni & Joe for all their hard efforts in selecting the
site.
Further
discussion ensued:
coat check
availability
need for extra
tables
extra snacks
Diane Cimbala recommended that JMRT maintain the price of the
tickets as recommended by the Social Committee. It was further recommended that
there was no need for extra tables if a coat check was available. Extra food
snacks ($500) was to be included; the free drink ticket could be used at the
Espresso Bar as well as at the other bars. No monies were to be expended for a
live band.
President Walters further requested that everyone should think of
appropriate organizations for funding if JMRT decided to donate any proceeds as
well as requesting vendors to 'match' funding for this event. This will then be
an item under Old Business on Monday's Executive Board's agenda.
GOALS AND OBJECTIVES/Becky Taylor
--recommended
that the Board proceed goal by goal so that she could entertain questions and
comments regarding changes.
President Walters expressed concern that in GOAL A/Objective 5
that there be some reference to MACE (Membership, Awards, and Continuing
Education Committee).
Erlene Bishop Killeen expressed her view that GOALS A B and C be
reworded so that JMRT can "encourage" - JMRT can't force people to BE
responsible (i.e. "Librarians WILL be ....") but rather ENCOURAGE
etc.
It was also recommended that JMRT be the noun of each of the
GOALS; therefore it is something to which members can strive to achieve.
Erlene also recommended that under GOAL C/Objective 5/e that the
word "low-cost" be deleted from restaurant guide.
Diane Cimbala moved that the meeting be extended to 12:45 p.m.
Erlene Bishop Killeen seconded. Motion passed.
Under GOAL E/Objective 4, it was recommended that perhaps the
Fundraising Adhoc Committee be included as a means of JMRT becoming a more
self-sufficient round table and that in Objective 1 of GOAL E - add the word
"stabilize" so that the statement reads: "JMRT will stabilize
its present dependence on present exhibitor support while increasing round
table funding".
President Bobbi Walters requested that the Goals and Objectives
Committee incorporate the recommendations of the Board and re-submit the
changes in wording for approval on Monday's Executive Board's agenda. Diane
Cimbala moved that this request be formally made into a motion. Myrtis Collins
seconded. Motion passed.
FUND RAISING/Jim Mouw
--reported
that the future of the Committee is yet to be determined; report will be
forthcoming at Annual Conference in San Francisco.
--recommended
that this Committee should definitely become a standing committee of JMRT.
--announced
that the mugs have arrived and are selling in the ALA store during Midwinter –
cost $5.
ORIENTATION/Clarence Chisholm
--requested that the "Information Round About" (formerly
featured at the end of the Orientation Program at Annual Conference) be moved
to the SALA Reception.
Erlene Bishop Killeen moved to accept the recommendation of the
Orientation Committee. Terry Tomchyshyn seconded.
Discussion followed regarding how the information on the various
units of ALA should be handled - perhaps packet form. It was also recommended
that invitations to the SALA function should be sent to the individual ALA unit
representatives in order to facilitate interaction amongst students and ALA
unit reps.
--outlined the
Orientation Program and speakers featured:
Bobbi Walters/JMRT President
Margaret Chisholm/ALA President-Elect
Willie L. Brown Jr.
Margo Crist - How to do Conference
Nancy Joyce Peters - "Literary San
Francisco"
--informed the
Board that the program was in keeping with the diversity theme of the
Conference; specifically "Images of Librarlanship and How They See
Us"
Diane Cimbala moved to extend the meeting to 1 p.m. Myrtis Collins
seconded. Motion passed.
GRASS ROOTS/Randy Pederson
--informed the
Board that 18 Grass Roots Grants were awarded in various local state JMRT
chapters. The names of the winners will be included in FOOTNOTES and NEWSNOTES.
--announced
that there are presently 10 states not participating in this award program.
NEW BUSINESS
Terry Tomchyshyn informed the Board that in the Oct/Nov 1986 issue
of Wilson Library Bulletin, there was a very negative article on "under 30
llbrarlans". She suggested that the JMRT President take action by writing
a letter to the editor, Will Manley, denouncing such incredulous slander.
ANNOUNCEMENTS
The Goals and Objective Committee will be meeting Monday morning
at 8 a.m. The Liaisons meeting has been cancelled. Diane Cimbala reminded all
that the Conference Planning for New Orleans Conference is taking place
following the conclusion of Sunday's Affiliates Council.
Diane Cimbala moved that the meeting be adjourned; Terry
Tomchyshyn seconded. Motion passed. The meeting adjourned at 12:58 p.m.
Respectfully submitted,
Carol Rickert Secretary