Committee Planning Report

NOTE: ** = Required Field

**Type of report being submitted: Committee Planning Report

**Date: September 24, 2002

**Committee Name:  Archives Committee

**Supervising Board Member: William Armstrong

**Chair, Co-Chairs, Assistant Chairs: Anna Ferris, Co-Chair and Sherise Kimura, Co-Chair

**Committee members:  Lisa Ennis, Sally Leahey, Kelly Leu, Tanzi Merritt, Nyama Reed, Linda Reynolds, Allison Thiem, Suzanne Vesely, Nanette Wargo

**Committee Charge:  (unofficially) To manage the NMRT Archives Program, which includes the gathering, preservation, and provision of access to NMRT documentation in paper and electronic formats. To establish a comprehensive records management plan, facilitated by policies and guidelines, which can be implemented and modified as needed.

**2002 - 2003 Project Description / Goals:

1) Create a centralized access point for committee information, policies, and procedures.

2) Determine procedures and guidelines for archiving selected print and electronic documents.

**Specific Objectives (numbers, tangible end-products):

1) Develop a committee website (to be housed on the ALA server) where committee information, policies, procedures, updates, and other user documentation will reside.

2) Solicit input from committee members on issues regarding retention, harvesting and electronic access for selected documents.

3) Set up working retention and harvesting schedules to current and future documents.

4) Set up electronic access to current and future documents.

5) Formulate committee guidelines for archiving selected print and electronic documents.

6) Formulate user documentation for transferring or capturing selected print and electronic documents.

Financial Report Section:

Your budget appropriation (see budget)	a. 0
Amount which you have spent so far this year	b. 0
Your estimated additional expenses this year	c. 0
Total of amount spent and additional "estimated" expenses for this year (b+c)	d.0
Difference between budgeted amount and total expenses from above (a-d)	e. 0

f. Vendor support planned or anticipated for the year (either money or in-kind gifts), list here:

g. Vendor support requested: (From the above list, what, if any, has been requested from the Exhibitor Contact and Relations Committee?)

h. Vendor support received: (From the above list, what if any, has been received?)

Specific Needs/Support (non-financial): (For the categories below, please include approximate date service needed)

a. Web Support (help with webpage creation, web form creation, web database, web database, scripting, etc): None required at this time in the early stages of committee website development; however, in the future, assistance with design and layout may be requested.

b. On-site conference volunteers: (include estimated numbers needed and brief job description)

c. Publicity planned for the committee (posting to other discussion lists, official press release for webpage, etc.):

**Report submitted by: Anna Ferris and Sherise Kimura

**Email address: anna.ferris@colorado.edu and kimura@usfca.edu